36C26126Q0026.docx

36C26126Q0026

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

640-26-1-5061-0001 36C26126Q0026 10-09-2025 Jill Williams 702-001-5380 11-13-2025 11:00am

PST

00261 Department of Veterans Affairs Network Contracting Office 21

X X 561621 $25 Million N/A X See Delivery Schedule

00261 Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page Fire Alarm Maintenance Services IAW the Statement of Work

ALL QUESTIONS MUST BE SUBMITTED WITHIN 5 DAYS OF RFQ CLOSE.

This is a 100% SDVOSB set-aside. Offerors must be verified at the time of quote submission and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. Failure to submit SDVOSB certification AND completion of VAAR Clause 852.219-75 will result in being excluded from evaluations and ineligible for award.

WD 2015-5641 REVISION 28, DATED 07/08/2025 APPLIES TO THIS

SOLICITATION.

See CONTINUATION Page X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs Network Contracting Office 21

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All invoicing will be conducted through Tungsten

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Fire Alarm testing, maintenance and repair service IAW PWS Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Unscheduled Maintenance Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

OPTION YEAR 1: Fire Alarm testing, maintenance and repair service IAW PWS Contract Period: Option 1 POP Begin: 01-01-2027 POP End: 12-31-2027

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Unscheduled Maintenance Contract Period: Option 1 POP Begin: 01-01-2027 POP End: 12-31-2027

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

OPTION YEAR 2: Fire Alarm testing, maintenance and repair service IAW PWS Contract Period: Option 2 POP Begin: 01-01-2028 POP End: 12-31-2028

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Unscheduled Maintenance Contract Period: Option 2 POP Begin: 01-01-2028 POP End: 12-31-2028

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

OPTION YEAR 3: Fire Alarm testing, maintenance and repair service IAW PWS Contract Period: Option 3 POP Begin: 01-01-2029 POP End: 12-31-2029

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Unscheduled Maintenance Contract Period: Option 3 POP Begin: 01-01-2029 POP End: 12-31-2029

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

OPTION YEAR 4: Fire Alarm testing, maintenance and repair service IAW PWS Contract Period: Option 4 POP Begin: 01-01-2030 POP End: 12-31-2030

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Unscheduled Maintenance Contract Period: Option 4 POP Begin: 01-01-2030 POP End: 12-31-2030

PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Performance Work Statement Fire Alarm and Sprinkler Inspection, Testing; and Fire Alarm Maintenance for Palo Alto, Menlo Park, Mountain View, Sunnyvale, and Livermore Veterans Affairs Medical Centers

1.0 General Information

1.1 The Contractor shall furnish all labor, tools, material, parts necessary to provide testing, maintenance and repair/correction of fire alarms and suppression systems at the Palo Alto, Menlo Park, and Livermore Divisions, including VA in Mountain View, all VA Residential and Transition Home units in Menlo Park inspection and testing only of fire protection systems at the facilities in accordance with National Fire Protection Association (NFPA) 101 “Life Safety Code”, NFPA-72 “National Fire Alarm Code”, NFPA- 99 “Health Care Facilities”, and NFPA-25, “Standard for Inspection, Testing and Maintenance of Water-based Fire Protection Systems” and The Joint Commission accreditation standards for hospitals. The total number of devices is approximately 12,000.

1.2 The Contractor shall be required to provide a 24-hour/7 days per week emergency service coverage with a maximum on-site response time of 4 hours. Additionally, the Contractor shall provide unlimited service(repair) calls. If technical personnel do not answer the Contractor’s telephones, a technical maintenance representative shall respond by telephone to the COR or designated representative within one hour of a service call from the COR or designated representative. The COR shall provide a list of individuals authorized to make calls for service.

1.3 Contractor Work Hours:

1.3.1 Normal business hours are from 7:00AM to 4:30PM Monday through Friday excluding Federal Holidays. Testing and routine repair work outside this time must be requested and approved by the COR. Repair of critical system problems will be completed as soon as possible, including after normal business hours and on weekends.

1.3.2 Requests for non-emergency after-hour work must be submitted to the supervisor of the Electronics Shop and scheduled at a mutually acceptable time.

2.0 Contractor Qualifications/ Work Requirements

2.1 The Offeror (‘the Contractor”) shall provide a dedicated employee to supervise all activity as well as the necessary level of professional, technical, and administrative support required to facilitate the contract’s operation objectives within time limits established by NFPA, TJC, LTCI, and this contract. The Contractor’s direct employee supervising the contract will meet with the COR on-site daily during at least two full weeks of each month and meet with the COR on-site on any additional days while at the facilities with the COR to review the work plan, findings, documentation, and follow-up.

2.2 This work will not be more than 50% sub-contracted without approval from COR.

2.2.3 The Contractor shall ensure all work is performed with on-site supervision during all work hours by a competent person for either alarm or suppression inspection/testing who is an employee of the Contractor.

2.2.4 The services to be provided by the Contractor under this agreement shall consist of Fire Alarm and Fire Suppression System Inspections and Testing at all sites listed herein; and Maintenance of the Fire Alarm systems only. The Contractor shall conduct all testing in accordance with NFPA and Joint Commission requirements within stipulated time frames, maintain on site documentation and reports for periodic inspections from outside entities, conduct monthly on-site in-person supervision and reviews of all activity and documentation, and furnish all materials associated with the required inspection, testing and maintenance activities.

2.2.5 All tasks shall be performed in strict accordance with the Statement of Work.

2.2.6 The Contractor shall furnish all labor, tools, material, parts necessary to provide inspection, testing, maintenance and repair/correction of the fire alarm systems listed in section 1.1 and inspection and testing only of fire suppression systems at the same facilities in accordance with National Fire Protection Association (NFPA) 101 “Life Safety Code”, NFPA-72 “National Fire Alarm Code”, NFPA- 99 “Health Care Facilities”, and NFPA-25, “Standard for Inspection, Testing and Maintenance of Water-based Fire Protection Systems” and The Joint Commission accreditation standards for hospitals.

2.2.6 The Contractor shall be required to provide a 24-hour/7 days per week emergency service coverage with a maximum on-site response time of 4 hours. Additionally, the Contractor shall provide unlimited service calls as needed. If technical personnel do not answer the Contractor’s telephones, a technical maintenance representative shall respond by telephone to the COR or designated representative, collectively known as “the COR,” within one hour of a service request. The COR shall provide a list of individuals authorized to make calls for service.

2.2.7 Offerors shall have field service representatives located in the local area in order to provide rapid response to repair critical issues 24/7. Offerors shall have the required training and experience to work on the specific systems referenced in Section 2.0 Scope of Work. Training shall include understanding of programming aspects of the systems. 1.1.5.4 Contractor’s service technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET) Level 2 certified. Provide copy of certification(s) when submitting quote. 1.1.5.5 Offerors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract.

2.3 To be considered eligible for consideration, offerors shall have been engaged in maintaining and servicing the specified systems for a minimum of 5 years. The experience shall include the ability to legally perform programming functions.

2.4 Offerors shall have field service representatives located in the local area in order to provide rapid response to repair critical issues 24/7. Offerors shall have the required training and experience to work on the specific systems referenced in Section 3.0 Scope of Work. Training shall include understanding of programming aspects of the systems.

2.5 Contractor’s service technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET) Level 2 certified. Provide certification when submitting proposal.

2.6 Offerors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract.

3.0 Scope of Work:

3.1 Palo Alto Site

3.1.1 Service of Simplex fire alarm systems shall be provided in the following buildings: 4, 40-43 (one system), 54, MB1, MB2, MB3, MB4, M/E and T6B. The fire alarm panels are of the 4100 Panel family.

3.1.2 Service of Notifier systems shall be provided in the following buildings: 5, 5TA, 6, 7, 9, 10, 50, 100, 100G, 101, 102, 103, 105, 500, 501, 520, 530, 603, 615, 701, and 710. These panels are of the 3030 or 640 family.

3.1.3 Service of Edwards systems shall be provided in Building 8. Service of this system shall also include a centrally connected carbon monoxide monitoring system and annual change of batteries for detectors.

3.2 Menlo Park

3.2.1 Service of Simplex systems shall be provided in the following buildings: 114, 221, 303 (including hazmat trailers), 321, 322, 324, 329, 331, 332, 334, 347, 348, 350, 351 which includes 353, and 352. All fire alarm panels are of the 2100 Panel Family.

3.2.2 Service of Notifier systems shall be provided in the following buildings: 349, 360, 365, 370, 371, 372, 400 and 410. These panels are of the 640 family.

3.2.3 Service of Edwards systems or others shall be provided in the CWT houses: 729 18th Ave, Menlo Park and 556 Gilbert Street, Menlo Park.

3.3 Livermore

3.3.1 Service of Edwards systems at Livermore will be provided in the following buildings: 6, 7, 30, 62, 64, 65, 69, 74, 88, 90, T12, T16, T34, all Residential Rooms and Chiller Bldg. All fire alarm panels are of the EST Panel family.

3.4 Service of Notifier system at 1776 Old Middlefield Way, Bldg. 801, Mountain View, CA 94043.

3.5 Service of Notifier system at VA Sunnyvale at 1080 Innovation Way, Sunnyvale CA 94089.

3.6 Changes to the Workload. Adding or decreasing number of buildings/devices for service: New/old buildings/devices will be added and deleted and existing buildings/devices will have fire alarm systems replaced during base and option years. Should buildings/devices need to be added, deleted, or changed the COR will notify the CO to add or delete buildings/devices from the schedule. The CO will notify the Contractor to increase or decrease services accordingly. The cost of adding/deleting building(s)/devices shall be reflected on the negotiated CLIN line items as indicated on the Price Delivery Schedule.

4.0 General Services to be provided

4.1 Fire Alarm Systems:

4.1.1 The Contractor shall maintain the necessary manpower and supervision to properly execute the testing and maintenance program and provide 24-hour/7-day coverage for repairs with a maximum on-site response time of 4 hours. Additionally, the Contractor shall provide unlimited service calls. If technical personnel do not answer the Contractor’s telephones, a technical maintenance representative shall respond by telephone to the COR or designated representative within one hour of a service call from the COR or designated representative. The COR shall provide a list of individuals authorized to make calls for service. At onset of contract, there should be no existing trouble or supervisory conditions. If there are, we will either have the existing contractor correct them or pay the new contractor to correct them before their liability for them begins.

4.1.2 The Contractor shall provide all replacement parts required to keep the systems performing within the manufacturer’s specifications. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts or components that are not specific to the manufacturer/model of fire alarm system must meet current NFPA requirements. Removed parts replaced by the Contractor shall become the property of the Contractor.

4.1.3 The Contractor shall coordinate in advance all repairs anticipated to exceed 8 consecutive hours in duration and secure the required pre-approved Interim Life Safety Measure and notifications.

4.1.4 The contract shall include comprehensive scheduled testing and related maintenance activities. Maintenance shall include adjustment, calibration, and cleaning of the fire alarm systems, i.e. maintenance and component replacement of the control panel, field devices, UPS, batteries and testing of all interfaced equipment including but not limited to elevator recall, HVAC shutdown, smoke/fire door releases, audible and visual signaling devices and extinguishing systems. Smoke detection devices shall be cleaned as needed utilizing manufacturer’s recommended procedures. Additionally, complete system testing shall be performed per the below schedule.

4.1.5 The Joint Commission (TJC) Environment of Care, Elements of Performance describe time frames for completing certain tasks or functions:

4.1.6 The Joint Commission recognizes that it will not always be possible to meet the exact time frames cited in the requirements. For evaluation purposes, therefore, the following intervals are acceptable:

4.1.7 Every 36 months/every 3 years = 36 months from the last event, plus or minus 45 days Annually/every 12 months/once a year/every year = 1 year from the last event, plus or minus 30 days

4.1.8 Every 6 months = 6 months from the last event, plus or minus 20 days Quarterly/every quarter = every three months, plus or minus 10 days Monthly/30-day intervals/every month = 12 times a year, once per calendar month 3.0.8.3 Every week = once per calendar week

4.1.9 Inspections earlier than the criteria above are allowed but doing so then resets the next expected date.

4.2 Fire Protection Systems:

4.2.1 The Contractor shall perform comprehensive testing of fire protection systems to include all quarterly, semi-annual, and annual testing, of all fire sprinkler systems in accordance with the latest edition of NFPA 25, in addition to the current Joint Commission (TJC) LTCI, and VA standards as of March 2023

5.0 Testing

5.1 The Contractor shall adhere to VA Palo Alto’s current testing schedule and all tests will be scheduled with Electronics Shop to ensure required intervals are met. The Contractor shall give ample notice of testing so that the Electronics Shop staff can identify potential issues and make necessary arrangements with staff in areas to be tested. The Contractor shall check in with Electronics Shop at the start of work and check out at the end of work.

5.2 The Contractor shall arrange with Electronics Shop for shutdown or bypassing of only the necessary alarm devices and functions during testing and restoring them at the conclusion.

5.3 The Contractor shall contain all water during sprinkler testing to prevent damage. The Contractor shall be liable for any damage resulting from improper precautions to contain water during tests.

5.4 The Contractor shall schedule all tests with the Electronics Shop to ensure required intervals are met. Two weeks before the end of the current month, the contractor shall present the next month’s testing schedule in writing. The Contractor shall facilitate all departmental and 3rd Party contractor notifications required for any testing. The Contractor shall check in with Electronics Shop at the start of work and check out at the end of work, each workday.

5.5 The Contractor shall arrange with Electronics Shop for shutdown or bypassing of only the necessary alarm devices and functions during testing and restoring them at the conclusion.

5.6 The Contractor shall contain all water during sprinkler testing to prevent damage. The Contractor shall be liable for any damage resulting from improper precautions to contain water during tests.

6.0 Fire Alarms:

6.1 Complete system testing of the following shall be performed per the latest revision of National Fire Protection Association (NFPA) 72 requirements and standards of The Joint Commission (TJC) for health care facilities at the given frequencies (to be superseded by changes to NFPA and TJC requirements), with the most stringent requirements taking precedence in the event of conflict between the referenced standards or this document:

6.2 Fire alarm devices, including visual and audible signaling devices and door hold-open devices have been barcoded. Contractor shall create an Excel database and convert into Building Reports software prior to any testing. The total number of devices is approximately 12,313.

6.3 The individual device barcode labels shall be scanned when the device is tested and label information included on the test reports.

6.4 Any new buildings added during the term of the contract shall require barcoding of all devices and inclusion in the inventory database prior to their initial inspection and contractor reimbursement through a modification of the contract.

6.5 Testing shall include physical verification of operation of all auxiliary devices (e.g., magnetic hold-opens release smoke/fire doors, roll-up smoke windows/doors close, magnetic locks in egress path unlock) in conjunction with VA Facilities Maintenance and Repair staff when possible.

6.6 Testing of duct smoke detectors must include verification of shut down of appropriate air handling units as required. This may need to be coordinated with VA Facilities Maintenance and Repair staff.

6.7 Hood testing is performed under another contract, but the fire alarm contractor will need to be present to confirm that activation of the hood generates the appropriate alarm on the fire alarm panel. Hoods are inspected after hours.

6.8 Testing of elevator recall must include verification of recall in conjunction with VA Department elevator personnel.

6.9 All fire alarm devices, including visual and audible signaling devices and door hold-open devices must be bar coded and inventoried in a non-proprietary database within 60 days of the commencement of the contract. The barcoded inventory of devices becomes the property of the Veterans Administration and will be delivered in both paper and electronic format upon demand and at the termination of the contract period.

6.10 Existing bar code labels may be used when present. All non-barcoded buildings and devices will require barcoding prior to initial testing. The individual device bar code labels shall be scanned when the device is tested, and label information included on the test reports.

6.11 Any new buildings added during the term of the contract shall require barcoding of all devices and inclusion in the inventory database prior their initial inspection. New areas to be integrated with the systems will be quoted separately and authorization obtained before proceeding.

7.0 Fire Protection Systems:

7.1 The Contractor shall perform the following tests at the following frequencies, coordinated with Electronics Shop to comply with required test intervals:

In addition, during above scheduled tests inspect alarm valves and their associated strainers, filters, and restriction orifices and check valves to ensure all parts operate properly, move freely and are in good condition.

8.0 Contractor Documentation

8.1 Fire Alarms:

8.1.1 Records of the scheduled maintenance, testing (including documentation of testing of each individual device and panel with the date they were tested), test results, upgrades, repairs, and modifications shall be provided in paper and electronic form for documenting compliance with fire alarm testing requirements of The Joint Commission (TJC). The Contractor shall provide a list of devices and panels and their corresponding locations.

8.1.2 These reports shall be in Building Reports software and include the specific service performed, problems found, parts replaced, name of service staff, date of service, identification number and location of devices/equipment serviced and shall be given to the electronics shop foreman.

8.1.3 The Contractor shall provide all Test documentation in Electronic format, including deficiencies, within 10 business days of completion of tests in a building. The Contractor shall provide all Test documentation as a hard copy, including deficiencies, within 10 business days of completion of tests in a building. The Electronics shop foreman shall keep all reports and other documentation on file.

8.1.4 The contractor has 30 days to correct/repair all deficiencies.

8.1.4 Each problem that is documented in the fire alarm test report should correspond directly with a corrective action in the service report. Problems that can’t be repaired within 30 days of initial discovery shall be reported in writing to the electronics shop foreman for further action.

8.1.5 The contractor shall provide to the Electronics shop foreman and the COR a daily report of all work, including routine inspections and repair service, at the end of each day that work has been performed at any of the locations covered by this contract.

8.2 Fire Protection Systems:

8.2.1 In addition to written documentation of all tests on all devices/systems indicating passing or failure, the Contractor shall provide a listing of all deficiencies. The Contractor shall also place an NFPA/California Code of Regulations (CCR) compliant inspection label on all system risers on the first floor and at any other locations required by the code.

8.2.2 The Contractor shall provide all Test documentation within 10 business days of completion of tests in a building. Electronics shop foreman shall keep all reports and other documentation on file.

8.2.3 Any work which may develop that is outside the scope of this PWS will be assessed, quoted, and if accepted by the COR, a Purchase Order or invoice will be issued with funding to be derived from CLIN 0002, 1002, 2002, 3002 and/or 4002. Any work performed that is outside the scope of this contract that falls under CLIN 0002, 1002, 2002, 3002 and/or 4002 shall be documented with a monthly statement as follows:

Date: ____, 2022 Beginning Balance $50,000 Project X -10,000 Net Balance $40,000

8.3 Any month that such work outside the scope of this contract is not performed shall be documented with a monthly statement as follows:

Date: ____, 2022 Beginning Balance $40,000 No Activity -00,000 Net Balance $40,000

8.4 If during inspection and testing any system or portion thereof is found to be impaired or if any device fails to pass testing criteria, the Contractor will immediately contact the COR or Contracting Officer via the Daily Report with telephone follow up and provide specific information as to the failed device.

8.5 The Daily Report email will be sent to the COR on the same day as the testing listing all red or yellow deficiencies, specific location and description of the failed part, failure details, and impact.

8.6 Additionally, ensure that the system failure is documented on the inspection report for that building.

8.7 The notification will include the device identifiers which failed, the location and the test that was being performed.

8.8 The deficiency will be given a unique identifier on the notification and inspection report to allow Department of Veterans Affairs | Palo Alto VA Health Care System Fire Alarm and Suppression ITM Renewal Page 46 cross reference by Electronics Shop staff and the Contractor.

9.0. Design Assessment Services:

The Contractor shall provide unlimited design assessment and contractor review input for any project the VAPAHCS may undertake which impacts the fire alarm and/or suppression systems. This input shall be at the discretion of the COR.

9.1 This includes on-site meetings as required with 3rd party contractors, consultants, engineers, and VA staff assigned to these projects.

9.2 The Contractor shall dispatch technicians at any time to perform system checks, performance verification and other support services for any such project, whenever called upon by the COR, to be included in the base contract.

10.0 Documentation Requirements:

The contractor will provide all inspection reports including field notes in an electronic computer-generated format immediately after service is provided. In addition, the contractor will provide a list of deficiencies, by building for each inspection via email. No handwritten documentation will be accepted.

10.1 Daily Reports are required to be sent to the COR documenting all activity at the close of each day, including testing, deficiency repairs, service calls, contractor support for all new construction areas, and any other activity requested by the COR.

10.2 The Contractor’s employee who is required to supervise the contract will meet with the COR in-person daily during two weeks of each month and any additional days requested by the COR to discuss the work schedule and findings.

10.3 All reports will cross-reference the applicable NFPA section and the Joint Commission Department of Veterans Affairs | Palo Alto VA Health Care System Fire Alarm and Suppression, Element of Performance from the Hospital Accreditation Standard for the most current version of the accreditation standard.

10.4 All deficiencies will be given a unique identifying number to facilitate coordination of corrections with the maintenance/repair and installation contractor.

10.5 If the problem was an emergent condition or not identified during an inspection, this should be noted on the report.

10.6 Documentation will include a listing of all devices inspected/tested, the time of test and their location, including non-addressable items

11.0 Security Considerations.

The requirements do not apply and a Security Accreditation Package is not required.

12.0 Invoicing

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

12.1 VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

12.2 More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

12.3 Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

12.4 The Contractor shall submit invoices on a monthly basis in the arrears. Invoices will include Contract number, Veterans Affair’s Purchase Order number, Order Date, Performance Period, and Description of Services.

12.5 The above information shall be listed on the invoices, provided Veterans Health Administration has identified the appropriate numbers on its Purchase Order and indicated on the Purchase Order that the above references need to be referenced on the invoice.

36C26126Q0026

12.6 The Contractor shall submit invoices to the address as indicated on the contract SF1449 item 18a and in Section B(4) on a monthly basis for work performed and expenses incurred the previous month not to exceed the negotiated price.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for…