H312--hines VAMC fire alarm testing, inspection and preventative maintenance, base 4 option years

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a contractor to provide comprehensive fire alarm testing, inspection, and preventative maintenance services for the Hines VA Medical Center and Joliet Community-Based Outpatient Clinic (CBOC) locations. The solicitation requires contractors to perform quarterly and annual testing of fire alarm systems, sprinklers, smoke detectors, notification devices, fire pumps, kitchen suppression systems, and fire extinguishers in accordance with NFPA standards. Qualified vendors must have technicians with NICET Level II certification in Fire & Sprinkler systems, with at least one technician on-site during business hours. The RFQ requires detailed test reporting within 10 business days of inspections and mandates repair of any deficiencies within 45 days of discovery. Key dates include a mandatory site visit on February 7, 2025, vendor questions due by February 12, 2025, and quote submissions due by February 24, 2025 at 10:00 AM CST.

The solicitation is classified under NAICS category 561621 for Security Systems Services and is not specifically set aside, though it appears to have strong preference for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract will cover a base period from April 1, 2025 through March 31, 2026, with four potential one-year option periods extending through March 31, 2030. The current device inventory encompasses approximately 3,901 components, including 3,279 fire alarm system devices and 622 sprinkler system components across multiple buildings. The incumbent contractor was holder of contract 36C25220C0133, and the new contract will utilize various fire alarm system equipment including Square D and GE panels, 1,026 fire extinguishers, 63 hydrants, and 7 ANSUL kitchen suppression systems. Performance will be primarily at the Hines VA Medical Center campus and the Joliet CBOC location in Illinois, with comprehensive maintenance and inspection services required to ensure full operational readiness of all fire safety systems.