H158--Medical Physics Service l CO (VA-25-00086572)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is procuring medical physics testing services for the Harry S Truman Columbia VA Medical Center and associated facilities in Missouri. The solicitation seeks a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract for comprehensive medical physics testing services covering various imaging equipment including C-ARM, CT, Mammography, MRI, PET/CT, and other devices across 42 total pieces of medical equipment. The contractor must provide a board-certified diagnostic medical physicist to perform equipment inspections, quality control surveys, protocol reviews, and radiation safety compliance services. Evaluation criteria include price, technical capability, and past performance. The original deadline for questions was August 4, 2025, and the quote submission deadline has been extended to August 25, 2025 at 3:00 p.m. Central Time through Amendment 0001. Amendment 0002 requires contractors to provide individual pricing for each piece of equipment in their quotes.

This procurement is designated as a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under simplified acquisition procedures. The contract includes five twelve-month ordering periods running from September 23, 2025 to September 22, 2030, with the requirement for one annual inspection per piece of equipment. The inventory includes devices from multiple manufacturers such as Guerbet, OEC, Phillips, Carestream, Siemens, Hologic, and GE, spanning various imaging modalities including 10 Intra Oral Carestream CS 2200 units and 5 Portable GE Optima XR devices. Performance will occur primarily at the Columbia, Missouri facility (65201) with additional work at the new Community-Based Outpatient Clinic in Rolla, Missouri, which is acquiring 11 new X-ray machines including specialized dental and CT equipment. No incumbent contractors or specific award values are identified in the solicitation documents.