Group Locally Employed Staff Life Insurance Coverage
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19RP3826Q0020
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524113 Direct Life Insurance Carriers
- Place of performance
- Philippines
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy Manila is seeking quotations for Group Locally Employed Staff Life Insurance Coverage through Request for Quotation (RFQ) 19RP3826Q0020. The solicitation requires a licensed insurance provider to deliver comprehensive life insurance coverage for approximately 999 locally employed staff members in the Philippines, including death benefits (31 times monthly basic salary), accidental death and dismemberment coverage (34 times monthly basic salary), and partial and total disability benefits. Prospective offerors must be licensed to provide life insurance in the Philippines, demonstrate established business operations in the country, provide certified financial statements, and maintain System for Award Management (SAM) registration. Award will be made to the lowest-priced, technically acceptable, responsible offeror submitting an acceptable offer in compliance with RFQ terms. Critical deadlines include February 18, 2026, at 4:00 p.m. Philippine local time for written questions, and March 30, 2026, at 4:00 p.m. Philippine local time for quotation submission (extended from the original March 9 deadline through three amendments). A mandatory pre-quotation conference was held on February 12, 2026, with attendance required for proposal acceptance.
This procurement includes no set-aside designations and does not identify any current incumbents. The estimated bi-weekly payroll for the base year is approximately 40,663,000 Philippine pesos, with estimated payroll increasing to approximately 51,336,100.62 pesos by the fourth option year. The contract structure consists of a one-year base period with four one-year renewal options and one six-month extension exercisable at the government's discretion, with minimum coverage of 50 persons and a maximum of 1,500 persons across all periods. Contractor must quote prices as fixed-price amounts per one thousand of salary in Philippine pesos for local firms or U.S. dollars for U.S.-based firms, with no premium adjustments permitted during the first 12 months of performance. All performance will take place in the Philippines, with invoices submitted to designated email addresses and separate billing established for Embassy, ORE, and Peace Corps personnel.
Notice text
4 versions
Update #4 · Latest ·
UPDATE 3/18/2026
- Submission date updated from March, 2026 to March 30, 2026, 4:00 PM (Philippine local time).
- Amendment 003
UPDATE 3/6/2026
- Submission date updated from March 16, 2026 to March 23, 2026, 4:00 PM (Philippine local time).
- Amendment 002
UPDATE 2/24/2026
- Submission due date updated to March 16, 2026, 4:00 PM (Philippine local time).
- Amendment 001
- Questions and Answers
---------------------------------------------------------------------------------------------------------------------------------------------------------------------
UPDATE 2/13/2026
- Minutes from the Pre-Quotation Conference and Site Visit
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------
Enclosed is a Request for Quotations (RFQ) for Group Locally Employed Staff Life Insurance Coverage. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory pre-quotation conference on 12 February 2026; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Chancery Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 9 February 2026; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The pre quotation is mandatory. Acceptance of any offer is contingent upon compulsory attendance at the pre-quotation conference. Failure to attend the pre-quotation conference will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 18February 2026; 4:00 pm (Philippine local time).
Quotations are due by 9 March 2026; 4:00 p.m. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #3 ·
UPDATE 3/6/2026
- Submission date updated from March 16, 2026 to March 23, 2026, 4:00 PM (Philippine local time).
- Amendment 002
UPDATE 2/24/2026
- Submission due date updated to March 16, 2026, 4:00 PM (Philippine local time).
- Amendment 001
- Questions and Answers
---------------------------------------------------------------------------------------------------------------------------------------------------------------------
UPDATE 2/13/2026
- Minutes from the Pre-Quotation Conference and Site Visit
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------
Enclosed is a Request for Quotations (RFQ) for Group Locally Employed Staff Life Insurance Coverage. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory pre-quotation conference on 12 February 2026; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Chancery Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 9 February 2026; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The pre quotation is mandatory. Acceptance of any offer is contingent upon compulsory attendance at the pre-quotation conference. Failure to attend the pre-quotation conference will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 18February 2026; 4:00 pm (Philippine local time).
Quotations are due by 9 March 2026; 4:00 p.m. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
UPDATE 2/24/2026
- Submission due date updated to March 16, 2026, 4:00 PM (Philippine local time).
- Amendment 001
- Questions and Answers
---------------------------------------------------------------------------------------------------------------------------------------------------------------------
UPDATE 2/13/2026
- Minutes from the Pre-Quotation Conference and Site Visit
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------
Enclosed is a Request for Quotations (RFQ) for Group Locally Employed Staff Life Insurance Coverage. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory pre-quotation conference on 12 February 2026; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Chancery Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 9 February 2026; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The pre quotation is mandatory. Acceptance of any offer is contingent upon compulsory attendance at the pre-quotation conference. Failure to attend the pre-quotation conference will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 18February 2026; 4:00 pm (Philippine local time).
Quotations are due by 9 March 2026; 4:00 p.m. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
UPDATE 2/13/2026
- Minutes from the Pre-Quotation Conference and Site Visit
Enclosed is a Request for Quotations (RFQ) for Group Locally Employed Staff Life Insurance Coverage. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory pre-quotation conference on 12 February 2026; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Chancery Compound. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 9 February 2026; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The pre quotation is mandatory. Acceptance of any offer is contingent upon compulsory attendance at the pre-quotation conference. Failure to attend the pre-quotation conference will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 18February 2026; 4:00 pm (Philippine local time).
Quotations are due by 9 March 2026; 4:00 p.m. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Group Locally Employed Staff Life Insurance Coverage | Award Notice | |
| This notice | Solicitation | |
| Group Locally Employed Staff Life Insurance Coverage | Pre-Solicitation |
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