Business Travel Insurance Coverage
Added: Mar 08, 2010 3:59 pm
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued. The Solicitation Number is TOTS10C0013, and this solicitation is issued as a Request for Quotations (RFQ) for business travel insurance coverage and services. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38. This procurement is unrestricted with the assigned North American Industry Classification System code 524113, Accidental Death and Dismemberment Insurance Underwriting, and the small business size standard $7 million. The Contractor shall provide business travel insurance coverage and services for the Office of Thrift Supervision employees.Statement of WorkBusiness Travel Accident (BTA) InsuranceI. Background and ObjectivesBackgroundThe Office of Thrift Supervision (OTS) is a non-appropriated federal financial regulatory bureau of the Department of the Treasury with approximately 998 employees nationwide. Its income is primarily derived from assessments collected from savings and loans and interest earned on the portfolio of U.S. Treasury securities. OTS is responsible for regulating the thrift industry.As a non-appropriated agency, OTS is statutorily exempt from a number of pay benefits programs generally applicable to Federal agencies and their employees. OTS employees are eligible to participate in the group life insurance and group health benefits programs available to federal government employees. OTS has also developed its own benefit programs as a supplement to the federal benefit programs. The OTS sponsored programs include group term life insurance, business travel accident insurance, long-term disability insurance, and flexible spending accounts.ObjectivesOTS seeks an experienced and qualified insurance company to underwrite and administer its Business Travel Accident Insurance program (BTA) for its active employees and their dependents.All permanent employees and full-time temporary employees, whose appointments are for at least one year and consist of a pre-arranged regularly scheduled tour of duty, are automatically covered by the BTA program as soon as they enter on duty. The OTS pays the full premium cost for the BTA coverage. The coverage offers protection against accidental death and dismemberment for employees while in a travel status.II. Scope of WorkThe Contractor shall administer and underwrite a group BTA plan that provides insurance for covered accidents that result in the loss of life, limbs, speech, hearing or eyesight while OTS employees are traveling on official OTS authorized business. The Plan shall assure that the current OTS BTA coverage will be extended to all eligible employees in the Washington area as well as those throughout the country.Proposals are hereby sought on the current BTA plan design as described in the OTS summary plan description. All current benefit plan provisions of the OTS BTA plan must remain intact. Therefore, it is imperative that offerors carefully read the enclosed plan description (Attachment A). Any deviations should be explained in detail; however, such deviations may not be accepted by OTS.Contractor TasksThe contractor shall provide the following items:• Master policy and certificate within six weeks following the effective date of the contract;• Claim forms, beneficiary forms in paper and electronic formats whenever possible;• Annual claim reports listing the name of insured, date of accident or death, benefit amount paid and interest paid;• Appointment of an account manager to respond to plan administration issues and serves as a liaison with OTS's Contractor Officer's Technical Representative (COTR);• A provision of administrative, technical, and physical safeguards to protect any OTS information maintained in the contractor's custody; and • Preparation of an administrative manual (minimum of three (3) copies)Attachment A: OTS Business Travel Accident Summary Plan Description************************************************************************Business Travel Accident Insurance PlanIntroductionThe OTS Business Travel Accident Plan (BTA) plan provides benefits in the event death or dismemberment that is the direct result of an accident occurring while traveling on OTS business anywhere in the world.This summary is designed to provide a general easy to read explanation of the Business Travel Accident Plan. The complete provisions of the plan are contained in the official plan document, which governs in case of any differences between it and this summary. This document is maintained in the OTS Human Resources Division in Washington.EligibilityCoverage under the BTA plan is provided for the following classes of individuals:• All regular full and part time employees working 30 or more hours per week.• Authorized guests and spouses of employees while attending conferences and relocation.• Dependent children of employees in the process of relocation for business purposes only.Effective Date of CoverageThe OTS BTA plan becomes effective on the first day of your appointment, provided you are in a pay and duty status on that day. You must be on duty and not on annual or sick leave, excused absence or otherwise absent from duty on the first day of your appointment.You are automatically provided with BTA coverage with no enrollment necessary.CostBTA coverage is provided by OTS at no cost to you.Coverage ProvidedThe BTA plan provides insurance for covered accidents that result in the loss of life, limbs, speech, hearing or eyesight while you are traveling on official OTS authorized business. Coverage begins when you leave your residence or place of regular employment whichever occurs last, and continues until you return to your residence or place of regular employment, whichever occurs first. Travel between your home and regular place of employment or any personal deviations (an activity that is not reasonably related to business and is not incidental to the business trip) are not covered. If you travel to another city and are expected to remain there for more than 60 days, this shall be deemed a change in permanent assignment.The amount of benefit paid to you or your beneficiary under the BTA plan is based on the extent of accidental injury. Benefits are generally paid to you or your beneficiary in one lump sum. The following benefit will be paid if death results from a covered accident:• Employee $100,000• Authorized guests and spouses $50,000• Each dependent child $10,000• Executives - $250,000• Spouses of Executives - $100,000• Dependent Children of Executives - $25,000The benefit for insureds age 70 74 will be 65 percent; 75 79 will be 45 percent; and 80 84 will be 30 percent of the amounts shown above. The benefit for insureds age 85 and over will be reduced to 15 percent of the amounts shown above.The benefit is paid for accidental death, loss of both feet, both hands or both eyes, loss of one hand and one foot, loss of one hand and one eye, or one foot and one eye; loss of speech and hearing.One-half of the benefit is paid for the loss of one hand, one foot or one eye; loss of speech or hearing.One-fourth of the benefit is paid for the loss of thumb and index finger of the same hand.Benefits are paid for covered loss that results within 365 days of the accident. Loss must be independent of sickness and all other causes. The plan of insurance specifies the benefit and insuring provision applicable to each class of insured. Benefits are payable for an insured's injuries under only one insuring provision for any one accident.The aggregate limit of benefits payable under this plan as the result of the same accident by all insured involved is $5,000,000.00.BeneficiariesYour beneficiary for the death benefit under the BTA plan will automatically be the same as the beneficiary you named for your OTS Group Life Insurance plan. If covered under FEGLI only, your beneficiary will be the same as the beneficiary you named for FEGLI. If no life insurance coverage is elected, the standard federal designation of beneficiary precedence will apply. Dismemberment benefits will be paid to you the insured. You will also be the beneficiary for dependents death benefits.Federal Designation of Beneficiary• To the widow or widower of the employee• To the child or children of the employee and descendants of deceased children by representation• To the duly appointed executor or administrator of the estate of the employee• To other next of kin of the employee entitled under the laws of the domicile of the employee at the date of death.War Risk CoverageEmployees are covered for injuries caused by an act of declared or undeclared war while traveling with OTS authorization for business purposes within a war risk country. This coverage includes loss caused by or resulting from war or acts of war worldwide, except for Iraq, Libya and Yugoslavia. This coverage does not include the United States and any nation of which the covered person is a citizen.Hijacking and Air Piracy CoverageEmployees are covered for accidents which are caused by hijacking, air piracy, or any unlawful seizure or attempted seizure of an aircraft, to the extent that this hazard is not covered by then general BTA policy.Terrorism CoverageEmployees are covered for accident which are caused by an act or acts of terrorism, to the extent that this hazard is not covered by the general BTA policy. Acts of terrorism means premeditated, politically motivated violence perpetrated against a non-combatant by persons not acting on behalf or a sovereign state or clandestine state agents.Additional Travel Security BenefitsSecure Travel is a travel assistance program that is available to all OTS Employees. Employees have access to a network of services designed to give you up to date information every time you embark on a trip.These valuable services include:• Immunization Requirements• Visa and Passport Requirements• Foreign Exchange Rates• Embassy/Consular Referral• Travel/Tourist Advisories• Temperature/Weather Conditions• Cultural Information• Medical Evacuation• Repatriation• Medical ReferralsDefinitions and Exclusions• Definitions Loss of hand or hands, or foot or feet: Severance at or above the wrist or ankle joint. Loss of eye or eyes: Total and irrecoverable loss of the entire sight. Loss of speech or hearing: Total and irrecoverable loss.Loss of hearing that can be corrected by use of any hearing aid or device will not be considered an irrevocable loss. Loss of thumb or index finger of the same hand: Severance of two or more entire phalanges of both the thumb and index finger.Only one of the amounts shown (the largest applicable) will be paid for injuries resulting from one accident. The benefit for loss of two limbs; both eyes; one limb and one eye; speech and hearing; or thumb and index finger of the same hand is payable only when such double loss is the result of the same accident. Traveling on business: Any trip made by you that is approved by OTS. Accident: Sudden, unforeseeable external event which causes injury to you and occurs while coverage is in effect. Aggregate limit of liability: The maximum amount for which the carrier is liable for benefits due to any one accident. Aircraft: A vehicle which has a valid certificate of airworthiness and is being flown by a pilot with a valid license appropriate to the aircraft. Chartered aircraft: Aircraft which is hired by the OTS for one purpose, trip or general use and for a period of time not to exceed ten (10) consecutive days. Covered person: An eligible employee or eligible dependent. Dependent: Your unmarried child who has principal residence with you, chiefly relies on you for support and maintenance and is within in the following age groups: (a) under 19 years of age; (b) 19 but less than 25 years of age and enrolled in a school as a full-time student or (c) 19 or more years of age, and primarily supported by you and incapable of self-sustaining employment by reason of mental or physical handicap. Proof of the child's condition and dependence must be submitted to your local Human Resources office within 31 days after the date the child ceases to qualify as a dependent. From time to time, the insurance company may require proof of continuation of such condition and dependence. Child can include stepchild, foster child, legally adopted child, a child of adoptive parents pending adoption proceedings, and natural child. Injury: Bodily harm which results, directly and independently of all other causes, from an accident. Insured: An eligible employee for whom insurance is in force under the policy. Leased aircraft: An aircraft for which OTS has a written lease under whose terms, the aircraft can be used at OTS' discretion; can be used by OTS for two or more trips or for more than ten (10) consecutive days; and cannot be altered or sold by OTS, without the consent of the lessor or owner. Leased aircraft does not include any owned aircraft. Operated or controlled aircraft: Aircraft which has been leased, rented or borrowed by OTS for at least ten (10) consecutive days; can be used at OTS' discretion; and cannot be altered or sold by OTS without the consent of the owner or lessor. Operated or controlled aircraft does not include any owned aircraft. Owned aircraft: Aircraft to which OTS holds legal or equitable title. Spouse: Your lawful spouse. Benefits for an insured spouse or dependent will continue to be based on your principal sum in effect with the age based reductions provision.• ExclusionsBenefits will not be paid for a covered person's loss which:(1) is caused by or results from his own: (a) intentionally self-inflicted injury, suicide or any attempt threat (in Missouri this applies only while sane);(b) commission or attempt to commit a felony. (2) is caused by or results from:(a) declared or undeclared war or act of war (except as provided in the War Risk Coverage section of this policy);(b) an accident which occurs while you are on active duty service in any Armed Forces. (c) aviation, except as specifically provided in the policy.(d) sickness, disease, bodily or mental infirmity or medical or surgical treatment thereof, bacterial or viral infection, regardless of how contracted. This does not include bacterial infection that is the natural and foreseeable result of an accidental external bodily injury or accidental food poisoning.(e) nuclear reaction or the release of nuclear energy. However, this exclusion will not apply if the loss is sustained within 180 days of the initial accident and:(I) the loss was caused by fire, heat, explosion or other physical trauma which was a result of the release of nuclear energy; and (II) you were within a 25-mile radius of the site of the release either at the time of the release or within 24 hours of the start of the release.See Attachment 1 for Pricing FormatThe selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; and 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (see attachment for 52.212-5 applicable clauses) apply to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and price related factors considered.Evaluation Factors(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:(1) Technical capability to perform the work as evidenced in the statement of work; and (2) Price.The technical factor is significantly more important than cost or price.(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
TOTS10C0013 Department of the Treasury
3/8/10, 3:59 PM FY16 LNDH Group Life & Personnel Insurance
Added: Aug 26, 2015 8:26 am
FY16 LNDH Group Life & Personnel InsuranceSolicitation #FA5570-15-Q-0007This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). This acquisition is contingent upon the availability of funds in accordance with Federal Acquisition Regulation Clause 52.232-18, Availability of Funds. This document and incorporated provisions and clauses are those in effect for Federal Acquisition Circular 2005-83.NAICS Code: 524113FOB: Destination//Schedule of items: This requirement is for FY16 LNDH Group Life & Personnel Insurance for seven (7) Local National Direct Hire Personnel at 426 ABS, Stavanger, Norway, period of performance: 1 Jan 2016 - 31 Dec 2016.//CLIN 0001: 1 Year FY16 LNDH Group Life & Personnel Insurance for: Hans Kind, Ana Maria Jelescu, Susan Svendsen, Stian Berg, Dino Bazdulj and Stephen Skinner, in accordance with attached Performance Work Statement.//CLIN 0002: 1 Year FY16 LNDH Group Life & Personnel Insurance for: William Kolnes, in accordance with attached Performance Work Statement.//The contractor must show the cost for Mr. William Kolnes as a separate item in the quote.//Contractor must specify on the invoice each item description, unit and price as it appears in the final contract. Invoice with contract number and amount in NOK must be sent to:Department of the Air Force, 426 ABS/LGC, P.O. Box 8080 Eikesetveien, 4068 Stavanger, Norway.//Payment terms: 30 days after receipt of a valid invoice.//Only quotes submitted in English will be considered.//When price quotations are submitted please note that quotes shall be in NOK - Norwegian Kroner and be exclusive of Value Added Tax. (Mva - Merverdiavgift)//Offeror must be registered in System for Award Management (SAM) to be eligible for award. Go to www.sam.gov to register and for details on how to register. Please provide your DUNS and Cage code on the bid sheet.//Offeror shall complete bid sheet at end of this solicitation.//The following clauses and provisions apply to this solicitation:Provisions/Clauses by reference://FAR 52.212-1, Instructions to Offerors--Commercial Items ADDENDA - If Offeror cannot meet delivery date, please provide the earliest date that can be expected. //FAR 52.212-2, Evaluation - Commercial Items. The evaluation criteria to be included in paragraph (a) of the provision are i) Price ii) Technical. Technical is approximately equal to price.//Addenda to FAR 52.212-2, Offers submitted in Norwegian Kroner (NOK) shall be evaluated using the United States Air Force Budget Rate. This rate is $1.00 = NOK8.0999//Offerors shall include with the submission of their offer a completed copy of FAR 52.212-3, Offeror Representations and Certifications--Commercial Items. //FAR 52.212-4, Contract Terms and Conditions--Commercial Items.//FAR 52.212-5, Contract Terms and conditions Required to Implement Statutes or Executive Orders--Commercial Items .Additional clauses marked within 52.212-5 are: 52.203-6 Restrictions on Subcontractor Sales to the Government, FAR 52.204-10 Reporting Executive Compensation and First-Tier Awards, FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving, FAR 52.225-13 Restrictions on Certain Foreign Purchases, FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management//FAR 52.214-34, Submission of Offers in English Language //FAR 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products//FAR 52.224-1, Privacy Act Notification.//FAR 52.224-2, Privacy Act //FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications//FAR 52.232-19, Availability of Funds for Next Fiscal Year //FAR 52.229-6, Taxes -- Foreign Fixed-Price Contracts//FAR 52.232-18, Availability of Funds//DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials//DFARS 252.204-7004 Alternate A, System for Award Management.//DFARS 252.222-7002, Compliance with Local Labor Laws (Overseas)//DFARS 252.225-7031, Secondary Arab Boycott of Israel//DFARS 252.225-7041, Correspondence in English//DFARS 252.225-7042, Authorization to Perform //DFARS 252.225-7043, Antiterrorism Force Protection Policy for Defense Contractors outside the Unites States, (d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from HQ AFSFC/SFPA; Phone: DSN 945-7035 / 36 or Commercial (210) 925-7035 / 36//DFARS 252.229-7000, Invoices Exclusive of Taxes or Duties//DFARS 252.229-7001, Tax Relief//DFARS 252.232-7003, Electronic Submission of Payment Requests; Waiver - The contractor is authorized to electronically submit invoice(s) via the Internet through Wide Area Workflow system at: https://wawf.eb.mil//DFARS 252.232-7008, Assignment of Claims (Overseas)//DFARS 252.232-7010, Levies on Contract Payments //DFARS 252.233-7001, Choice of Law (Overseas)//DFARS 252.243-7001, Pricing of Contract Modifications //DFARS 252.243-7002, Requests for Equitable Adjustment//DFARS 252.247-7023, Transportation of supplies by Sea//DFARS 252.247-7024, Notification of Transportation of Supplies by SeaProvisions/Clauses by full text://52.252-1 -- Solicitation Provisions Incorporated by Reference.This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):http://farsite.hill.af.mil/ (End of Provision)//52.252-2 -- Clauses Incorporated by Reference.This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):http://farsite.hill.af.mil/ (End of Clause)//252.229-7001 Tax Relief.TAX RELIEF (JUN 1997)(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:NAME OF TAX: (Offeror insert) RATE (PERCENTAGE): (Offeror insert)(b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.(End of clause)//5352.201-9101 Ombudsman.OMBUDSMAN (APR 2014)(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman,Primary: Mr. Douglas GuldanAFICA/KU, UNIT 3103, APO, AE 09094-3103AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, GermanyE-mail: douglas.guldan@us.af.milTel: DSN: (314)480-2209 Fax: (49)-6731-47-2025Alternate:Ms. Heidi HoehnAFICA/KU, UNIT 3103, APO, AE 09094-3103AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, GermanyE-mail: heidi.hoehn.de@us.af.milTel: DSN: (314)480-9330 Fax: (49)-6731-47-2025Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.(d) The ombudsman has no authority to render a decision that binds the agency.(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.(End of clause)Value Added Tax Exclusion (Norway)VALUE ADDED TAX EXCLUSION (NORWAY) (27 JUN 1952)The supplies or services identified in this contract are to be delivered at a price exclusive of value added tax (MVA) under the Terms of Memorandum Agreement between the Government of Norway and the United States Government, dated 27 June 1952. By executing this contract, the Contracting Officer certifies that these supplies or services are being purchased for United States Government official purposes only.(End of clause)//Offers shall be submitted via e-mail to stian.berg.no@us.af.mil and 501csw.rco@us.af.mil or by postal delivery and received not later than 1300 hrs. local GMT+1 time, 10 Sep 2015.//Direct any questions or concerns to:Stian Berg on (+47) 5195-0569 and SSgt Davis at +44 (0) 1480843128, e-mail stian.berg.no@us.af.mil , and 501csw.rco@us.af.mil 426 ABS/LGC, P.O. Box 8080 Eikesetveien, 4068 Stavanger, Norway.BID SHEETSchedule of items: This requirement is for FY16 LNDH Group Life & Personnel Insurance for seven (7) Local National Direct Hire Personnel at 426 ABS, Stavanger, Norway, period of performance: 1 Jan 2016 - 31 Dec 2016. Unit Price Extended Price//CLIN 0001: 1 Year _____________________ _______________________//CLIN 0002: 1 Year _____________________ _______________________//Company Name _________________________________________________________//Company Address ______________________________________________________________________________________________________________//POC Name _____________________________________________//Telephone number _______________________________________________________//Email Address ________________________________________________________//Dun and Bradstreet Number (DUNS) _________________________//NATO Cage Code_______________________
FA5570-15-Q-0007 Department of the Air Force United States Air Forces in Europe - Air Forces Africa
8/26/15, 8:26 AM