Health Insurance for Locally Employed Staff
Open Solicitation Posted
- Solicitation number
- 19MY3027R0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- Kuala Lumpur Malaysia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks health insurance coverage for locally employed staff at the U.S. Embassy Kuala Lumpur, with proposals due November 20, 2026. This is an unrestricted procurement with no set-aside. Amendment 19MY3027R0001-0001, posted October 15, 2026, extended the proposal deadline from November 16 and moved the question deadline to November 5, 2026.
Place of performance is Kuala Lumpur, Malaysia. The contractor must be licensed, certified, or accredited by the Government of Malaysia to provide health insurance and must independently satisfy all contract requirements with no subcontractor use permitted.
The contract covers approximately 239 locally employed staff in three categories: Self Only (66 employees), Self Plus One Spouse or Child (36 employees), and Family Plan for three or more individuals (137 employees). Minimum benefit coverage requires hospitalization at 100 percent, emergency services at 100 percent, outpatient services at 80 percent, dental at 80 percent capped at RM6,300 annually, optical at 80 percent capped at RM1,200 biennially, and mental health services at 50 percent. The contract runs April 1, 2027 through March 31, 2028 with four one-year renewal options, extending through March 31, 2032. The minimum contract guarantee is RM5,000,000 per performance period, with a maximum cumulative value not to exceed RM66,000,000 across all periods.
Award will be made to the lowest-priced, technically acceptable, responsible offeror based on initial proposals, though discussions may be held with companies in the competitive range if necessary. Prices must be quoted in Malaysian Ringgit for foreign firms or U.S. dollars for U.S. firms, with an 8 percent Sales and Services Tax charged separately. The NAICS code is 524114, Direct Health and Medical Insurance Carriers. A pre-proposal conference is scheduled for October 28, 2026 at 10 a.m.; registration is required by October 23, 2026, through Procurement Supervisor Punitha Ratnasingam at ratnasingamp@state.gov.
Notice text
2 versions
Update #2 · Latest ·
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference. The pre-proposal conference will be held on October 28, 2026 at 10 a.m. at the U.S. Embassy Kuala Lumpur. Prospective offerors should contact the Procurement Supervisor; Punitha Ratnasingam at ratnasingamp@state.gov by October 23, 2026 before 12 p.m. for additional information or to arrange entry to the building.
Proposals are due on November 20, 2026 before 12 p.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to KualaLumpurDTO@state.gov .It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference. The pre-proposal conference will be held on October 28, 2026 at 10 a.m. at the U.S. Embassy Kuala Lumpur. Prospective offerors should contact the Procurement Supervisor; Punitha Ratnasingam at ratnasingamp@state.gov by October 23, 2026 before 12 p.m. for additional information or to arrange entry to the building.
Proposals are due on November 16, 2026 before 12 p.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to KualaLumpurDTO@state.gov .It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Health Insurance for Locally Employed Staff | Pre-Solicitation |
Similar open opportunities
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity