FEMA Temporary Support Facilities Competition

Title:  Amendment 0018

The purpose of this amendment is to extend the date Phase 2 proposals are due and extend the date past performance questionnaires are due.

1. Phase 2 proposals are due by 2:00 p.m. EST on January 30, 2023.

2. Past Performance Questionnaires are due by 2:00 p.m. EST on January 30, 2023.

3. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

4. Except as amended herein, all other provisions, terms, and conditions remain the same.

Title:  Amendment 0017

The purpose of this amendment is to extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due.

1. Phase 1 Advisory Notifications to be issued by January 17, 2023.

2. Offeror’s response to Advisory Down-Select Notification is due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

3. Phase 2 proposals are due by 4:00 p.m. EST on January 27, 2023.

4. Past Performance Questionnaires are due by 4:00 p.m. EST on January 27, 2023.

5. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

6. Except as amended herein, all other provisions, terms, and conditions remain the same.

Title:  Amendment 0016

The purpose of this amendment is to extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due.

1. Phase 1 Advisory Notifications to be issued by January 13, 2023.

2. Offeror’s response to Advisory Down-Select Notification is due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

3. Phase 2 proposals are due by 4:00 p.m. EST on January 23, 2023.

4. Past Performance Questionnaires are due by 4:00 p.m. EST on January 23, 2023.

5. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

6. Except as amended herein, all other provisions, terms, and conditions remain the same.

Title:  Amendment 0015

The purpose of this amendment is to extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due.

1. Phase 1 Advisory Notifications to be issued by December 12, 2022.

2. Offeror’s response to Advisory Down-Select Notification is due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

3. Phase 2 proposals are due by 4:00 p.m. EST on December 22, 2022.

4. Past Performance Questionnaires are due by 4:00 p.m. EST on December 22, 2022.

5. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

6. Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0014

The purpose of this amendment is to extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due.

1. Phase 1 Advisory Notifications to be issued by November 28, 2022.

2. Offeror’s response to Advisory Down-Select Notifications are due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

3. Phase 2 proposals are due by 4:00 p.m. EST on December 9, 2022.

4. Past Performance Questionnaires are due by 4:00 p.m. EST on December 9, 2022.

5. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

6. Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0013

The purpose of this amendment is to extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due.

1. Phase 1 Advisory Notifications to be issued by November 10, 2022.

2. Offeror’s response to Advisory Down-Select Notifications are due by November 14, 2022.

3. Phase 2 proposals are due by 4:00 p.m. EST on November 30, 2022.

4. Past Performance Questionnaires are due by 4:00 p.m. EST on November 30, 2022.

5. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

6. Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0012

The purpose of this amendment is to extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due.

1. Phase 1 Advisory Notifications to be issued by October 10, 2022.

2. Offeror’s response to Advisory Down-Select Notifications are due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

3. Phase 2 proposals are due by 4:00 p.m. EST on October 24, 2022.

4. Past Performance Questionnaires are due by 4:00 p.m. EST on October 24, 2022.

5. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

6. Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0011

The purpose of this amendment is to replace Attch 3 (Pricing Template) with a revised version, extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due.

1. Attch 3 (Pricing Template) dated 8/1/2022 is hereby replaced with Attch 3 (Pricing Template) dated 9/2/2022. The Attch 3 dated 9/2/2022 of this amendment adds the missing formula to cell F26 of the “CLIN 0007 Scenario #2” tab.  The revised template shall supersede all previous versions.

2. Phase 1 Advisory Notifications to be issued by September 21, 2022.

3. Offeror’s response to Advisory Down-Select Notifications are due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

4. Phase 2 proposals are due by 4:00 p.m. EST on October 3, 2022.

5. Past Performance Questionnaires are due by 4:00 p.m. EST on October 3, 2022.

6. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

7. Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0010

The purpose of this amendment is to replace Attch 3 (Pricing Template) with a revised version, extend the date for issuing advisory notifications, extend the date Phase 2 proposals are due, and extend the date past performance questionnaires are due. 

1. Attch 3 (Pricing Template) dated 7/25/2022 is hereby replaced with Attch 3 (Pricing Template) dated 8/1/2022. The Attch 3 dated 8/1/2022 of this amendment contains revised instructions and shall supersede all previous versions.

2.  Phase 1 Advisory Notifications to be issued by September 6, 2022.

3.  Offeror’s response to Advisory Down-Select Notifications are due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

4.  Phase 2 proposals are due by 4:00 p.m. EST on September 16, 2022.

5.  Past Performance Questionnaires are due by 4:00 p.m. EST on September 16, 2022.

6.  Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

7.  Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0009

The purpose of this modification is to replace Attch 3 (Pricing Template) with a revised version and add language to paragraph M.4 Factor 4 – Price and G.10 ORDERING PROCEDURES GENERAL of the RFP.

1.   Attch 3 (Pricing Template) dated 4/18/2022 is hereby replaced with Attch 3 (Pricing Template) dated 7/25/2022.  The Attch 3 dated 7/25/2022 of this amendment contains revised instructions and shall supersede all previous versions. 

2.  Paragraph M.4 Factor 4 – Price of the RFP is hereby updated to include the following paragraph:

The base year unit prices developed from CLINs 0011AA through 0017 of the scenarios in Attch 3 (Pricing Template), will be averaged for the base year and used as not to exceed unit prices for ordering purposes.  Offerors are allowed to escalate the averaged base year unit prices to develop option year unit prices for ordering purposes during those periods.  The base and option year not to exceed unit prices will be incorporated in the IDIQ award. 

3.  Paragraph G.10 Ordering Procedures General is hereby updated to include the following paragraph:

Offerors receiving an IDIQ award will not be permitted to exceed the unit prices on a task order unless authorized in writing by the Contracting Officer in the task order proposal request (TOPR) instructions.  Offerors can propose unit prices that are less than the contract’s not to exceed unit prices at the task order competition level. 

4. Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

5. Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0008

The purpose of this amendment is to revise the submission requirements for proposals, revise Factor 1 evaluation criteria, revise Factor 1 Sub-Factors 1 and 2 evaluation criteria and allow offerors that submitted a Phase 1 proposal to re-submit Phase 1 proposals.

1.  Paragraph L.7 Proposal Submission Requirements is revised to add the following requirements:

Offerors choosing to propose to hard-sided housing configurations, shall propose on ALL the hard-sided housing configuration line items below to be responsive to this solicitation:

CLIN 0003-4003 CONUS Bunk Trailer Configuration Structures Billeting

CLIN 0004-4004 CONUS RSU Configuration Structures Billeting

CLIN 0005-4005 CONUS CLU Configuration Structures Billeting

CLIN 0008-4008 OCONUS Bunk Trailer Configuration Structures Billeting

CLIN 0009-4009 OCONUS RSU Configuration Structures Billeting

CLIN 0010-4010 OCONUS CLU Configuration Structures Billeting

2.  Paragraph M.4 BASIS FOR DETERMINING AWARD Factor 1 – Prior Experience is revised to add the following requirement:

     6)  Offerors intending to propose on the hard-sided housing structures shall provide prior demonstrated experience related to all the hard-sided structures. 

3.  Paragraph M.4 BASIS FOR DETERMINING AWARD Sub-Factor 1 – Proof of Inventory is revised to add the following requirement:

     3)  Offerors intending to propose on the hard-sided housing structures shall provide proof of inventory related to all the hard-sided structures. 

4.  Paragraph M.4 BASIS FOR DETERMINIG AWARD Sub-Factor 2 - Temporary Support Facilities Equipment Sourcing Strategies is revised to add the following requirement:

     3)  Offerors intending to propose on the hard-sided housing structures shall provide sourcing strategies related to all the hard-sided structures. 

5.  Offerors that submitted a Phase 1 proposal will be allowed to re-submit Phase 1 Proposals because of this change in proposal submission requirements.

6.  Phase 1 re-submitted proposals are due by 4:00 p.m. EST on July 21, 2022.

7.  Phase 1 Advisory Notifications to be issued by August 2, 2022.

8.  Offeror’s response to Advisory Down-Select Notifications are due within 72 calendar hours after Phase 1 Advisory Notifications are issued.

9.  Phase 2 proposals are due by 4:00 p.m. EST on August 9, 2022.

10.  Past Performance Questionnaires are due by 4:00 p.m. EST on August 9, 2022.

11.  Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

12.  Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0007

1) The purpose of this amendment is to change the due date for Past Performance Questionnaires.

2) Past Performance Questionnaires are due by 4:00 p.m. EST on August 8, 2022.

3) Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

4) Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0006

1) The purpose of this amendment is to change the date for Phase 1 Advisory Notifications, Offerors' responses to Advisory Notifications, and due date for Phase 2 proposals.

2) Phase 1 Advisory Notifications will be issued by July 22, 2022.

3) Offerors' responses to Advisory Notifications are due within 72 hours of receipt of the Advisory Notification.

4)  Phase 2 proposals are now due by 4:00 p.m. EST on August 8, 2022.

5) Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

6) Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0005

1) The purpose of this amendment is to change the date for Phase 1 Advisory Notifications and Offerors’ responses to Advisory Notifications. 

2)  Phase 1 Advisory Notifications will be issued by July 5, 2022.     

3)  Offerors’ responses to Advisory Notifications are due by 4:00 p.m. EST on July 8, 2022.

4) Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase 2 proposals.

5) Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0004

1) The purpose of this amendment is to extend the due date for Phase 1 proposals only due to observance of the Federal holiday on June 20, 2022.   

2) The Phase 1 Proposal due date is now June 21, 2022, by 4:00 PM EST

3) Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase I proposals.

4) Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0003

1) The purpose of this amendment is to extend the due dates for Phase 1 and Phase 2 proposals.

2) Phase 1 Proposal Due Date: June 20, 2022, by 4:00 PM EST

3) Phase 2 Proposal Due Date: July 25, 2022, by 4:00 PM EST

4) Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase I proposals.

5) Except as amended herein, all other provisions, terms, and conditions remain the same.

Titlel:  Amendment 0002

1) The purpose of this amendment is to post answers to offeror questions and amend applicable sections of the RFP and attachments in accordance with the attached amendment 70FB8022R00000008-0002 and RFP change log dated 5/27/2022.

2) Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase I proposals.

3) Except as amended herein, all other provisions, terms, and conditions remain the same.

Title: Amendment to the RFP to change the due dates for proposal submissions.

Applicable sections of the RFP are hereby amended to change the proposal submission requirements as follows:

1) Block 9 of the face page on Form 33 is hereby amended to require submission of proposals by 1600 ES on 07/07/2022

2) Continuation Sheet page 2 of 125 is hereby amended as follows:

Phase 1 Proposal Due Date:  June 6, 2022, by 4:00 PM EST

Phase 2 Proposal Due Date:  July 7, 2022, by 4:00 PM EST

3) Paragraph L.7 Proposal Submission Requirements on page 119 of 125 is hereby amended as follows:

Phase 1 proposals are due by 4:00 p.m. EST on June 6, 2022

Phase 1 Advisory Notifications issued: June 17, 2022

Offeror’s response to Advisory Down-Select Notification due by 4:00 p.m. EST on June 23, 2022

Phase 2 proposals due by 4:00 p.m. EST on July 7, 2022

4) Paragraph 2 of Attch 4_Past Performance - Questionnaire is hereby amended as follows:

FEMA Requests the Government Contracting Officer (or Corporate Official for Commercial Experience) completes this questionnaire and submits directly to FEMA by Thursday, July 7, 2022, by 4:00 PM EST.

5) Offerors must acknowledge receipt of this amendment by signing Blocks 15A, 15B, and 15C and return the form when submitting Phase I proposals.

6) All other provisions, terms, and conditions remain the same.

This is a request for proposals (RFP) issued by the Federal Emergency Management Agency (FEMA) for Temporary Support Facilities commercial services to support FEMA’s mission of helping people before, during, and after disasters. One of FEMA’s responsibilities is to ensure the effectiveness of emergency response personnel in responding to emergencies and disasters. Types of disasters and emergencies that could happen in the Continental United States (CONUS) and Outside the Continental United States (OCONUS) include hurricanes, floods, earthquakes, cyclones, tornadoes, blizzards, acts of terrorism, tsunamis, and avalanches. During disaster situations or other events, Federal, State, and Local responders may need a place that provides shelter, food, and additional basic needs. In that regard, the Contractor providing Temporary Support Facilities shall provide all necessary labor, supervision, equipment, tools, materials, fuel, supplies and transportation to establish and maintain temporary support facilities. The temporary facilities shall include mobilizations, site preparation, installation, management and operations, and demobilization services. FEMA’s Office of Chief Administrator’s Office (OCAO) Disaster Support Branch (DSB), Responder Lodging Section (RLS) seeks to award one or more multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract(s) for temporary support facility solutions.

This acquisition will be conducted in accordance with FAR Subpart 12.6 using subpart 15.3 Source Selection procedures applicable to Federal Acquisition Regulation FAC 2022-04.

Additional notices regarding the current solicitation were provided through the RFI titled “Draft Performance Work Statement (PWS) FEMA Temporary Support Facilities" posted November 19, 2021, and RFI# 70FB7022I00000008 posted January 14, 2022.

This RFP details the Government’s effort to award one or more indefinite delivery indefinite quantity (IDIQ) contracts. FEMA anticipates award in July of 2022 with performance beginning September 26, 2022.

Contract Type: Five (5) year Multiple Award Indefinite-Delivery/Indefinite-Quantity contract with Firm Fixed Prices.

Funds are not presently available for this contract. The Government’s obligation under this request is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.