FCI elkton - project 26Z2BC3 supply replacement rooftop HVAC units
Cancelled Solicitation Posted
- Solicitation number
- 15B21626Q00000012
- Agency
-
Federal Correctional Institution Elkton
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Lisbon, Ohio 44432, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons seeks to procure and deliver eleven commercial rooftop HVAC heating and cooling units to the Federal Correctional Institution Elkton in Lisbon, Ohio, with quotes due August 14, 2026, at 10:00 a.m. EST. This is a 100% small business set-aside with a firm-fixed-price contract structure.
Place of performance is FCI Elkton, 8730 Scroggs Road, Lisbon, Ohio 44432. The procurement requires nine Sterling natural-vent heat exchangers ranging from 250,000 to 800,000 BTU and two TRANE rooftop units with 97,000 and 72,000 BTU capacities and 6.25 and 5.0 ton cooling respectively. All units must be new condition direct replacements or approved equals, with manufacturer data sheets required. Equipment must be delivered Monday through Friday, 7:30 a.m. to 2:30 p.m., excluding federal holidays.
The NAICS code is 333415, Air-Conditioning and Warm Air Heating Equipment Manufacturing, with a small business size standard of 1,250 employees. PSC code is 4120. Contract completion is required within 90 calendar days from notice to proceed, structured as 30 days for procurement, 30 days for mobilization, and 30 days for equipment replacement. A one-year warranty on all materials and workmanship is required. Liquidated damages are set at $1,227.91 per calendar day for delays. Award will be made to the responsible offeror whose quote provides the most advantageous terms considering price and past performance. Quotes must be submitted electronically in PDF format to zbowers@bop.gov; faxed and hand-delivered quotes will not be accepted. Contractor must maintain active SAM.gov registration prior to bid submission and comply with OSHA, EPA, and NEC regulations.
Notice text
4 versions
Update #4 · Latest ·
Amendment 0001 is hereby issued to add attachments: Evaluation Factors.pdf, Liquidated Damages.pdf, AND Period of Performance.pdf
Amendment 0002 is hereby issued to add: Addendum to the Statement Of Work labled "26Z2BC3_SOW UPDATE", various spec sheet(s), and drawing(s). The closing date for this solicitation has been extended to 08/14/2026
The Federal Bureau of Prisons (FBOP) herein issues solicitation 15B21626Q00000012 and intends to make a single award to a responsible entity for a firm-fixed-price contract for a project entitled Supply Replacement Rooftop HVAC Units at the Federal Correctional Institution (FCI) Elkton, located in Lisbon, Ohio.
Quotes shall be received on or before the deadline of August 14, 2026, at 10:00 a.m. EST. Quotes shall be submitted electronically via email to zbowers@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted. Quotes received after the quote deadline will be handled in accordance with FAR 12.203(c)(1).
Please submit any questions you may have in writing. Questions may be submitted via email to zbowers@bop.gov.
FCI Elkton is a federal facility located at 8730 Scroggs Rd. Lisbon, OH. The project consists of the following:
The Federal Bureau of Prisons (FBOP) intends to make a single award to a responsible entity that will provide eleven (11) commercial HVAC heating and/or cooling units, in new condition, to Correctional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH. The contract type is a requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met. The contract shall consist of a one-phase process to procure and deliver equipment meeting the specified qualifications. The contractor is responsible for ensuring a safe delivery is met and maintained throughout the term of the contract. Specifications of the (11) HVAC units are found on the Addendum to the Statement Of Work labled "26Z2BC3_SOW UPDATE"
The North American Industrial Classification System (NAICS) code applicable to this requirement is 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a corresponding small business size standard of 1250 employees.
The solicitation will be distributed solely through the website at https://sam.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All future information about this solicitation, including any amendments, will also be distributed solely through this website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
This is a 100 percent small business set-aside. You must be registered at www.sam.gov as a small business (see FAR provision 52.219-1 in the Representations & Certifications section of your www.sam.gov registration).
Update #3 ·
Amendment 0001 is hereby issued to add attachments:
Evaluation Factors.pdf, Liquidated Damages.pdf, AND Period of Performance.pdf
The Federal Bureau of Prisons (FBOP) herein issues solicitation 15B21626Q00000012 and intends to make a single award to a responsible entity for a firm-fixed-price contract for a project entitled Supply Replacement Rooftop HVAC Units at the Federal Correctional Institution (FCI) Elkton, located in Lisbon, Ohio.
Quotes shall be received on or before the deadline of August 10, 2026, at 10:00 a.m. EST. Quotes shall be submitted electronically via email to zbowers@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted. Quotes received after the quote deadline will be handled in accordance with FAR 12.203(c)(1).
Please submit any questions you may have in writing. Questions may be submitted via email to zbowers@bop.gov.
FCI Elkton is a federal facility located at 8730 Scroggs Rd. Lisbon, OH. The project consists of the following:
The Federal Bureau of Prisons (FBOP) intends to make a single award to a responsible entity that will provide eleven (11) commercial HVAC heating and/or cooling units, in new condition, to Correctional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH. The contract type is a requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met. The contract shall consist of a one-phase process to procure and deliver equipment meeting the specified qualifications. The contractor is responsible for ensuring a safe delivery is met and maintained throughout the term of the contract. Specifications of the (11) HVAC units are found on page 3 of the attachment labled "SOW".
The North American Industrial Classification System (NAICS) code applicable to this requirement is 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a corresponding small business size standard of 1250 employees.
The solicitation will be distributed solely through the website at https://sam.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All future information about this solicitation, including any amendments, will also be distributed solely through this website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
This is a 100 percent small business set-aside. You must be registered at www.sam.gov as a small business (see FAR provision 52.219-1 in the Representations & Certifications section of your www.sam.gov registration).
Update #2 ·
The Federal Bureau of Prisons (FBOP) herein issues solicitation 15B21626Q00000012 and intends to make a single award to a responsible entity for a firm-fixed-price contract for a project entitled Supply Replacement Rooftop HVAC Units at the Federal Correctional Institution (FCI) Elkton, located in Lisbon, Ohio.
Quotes shall be received on or before the deadline of August 10, 2026, at 10:00 a.m. EST. Quotes shall be submitted electronically via email to zbowers@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted. Quotes received after the quote deadline will be handled in accordance with FAR 12.203(c)(1).
Please submit any questions you may have in writing. Questions may be submitted via email to zbowers@bop.gov.
FCI Elkton is a federal facility located at 8730 Scroggs Rd. Lisbon, OH. The project consists of the following:
The Federal Bureau of Prisons (FBOP) intends to make a single award to a responsible entity that will provide eleven (11) commercial HVAC heating and/or cooling units, in new condition, to Correctional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH. The contract type is a requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met. The contract shall consist of a one-phase process to procure and deliver equipment meeting the specified qualifications. The contractor is responsible for ensuring a safe delivery is met and maintained throughout the term of the contract. Specifications of the (11) HVAC units are found on page 3 of the attachment labled "SOW".
The North American Industrial Classification System (NAICS) code applicable to this requirement is 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a corresponding small business size standard of 1250 employees.
The solicitation will be distributed solely through the website at https://sam.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All future information about this solicitation, including any amendments, will also be distributed solely through this website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
This is a 100 percent small business set-aside. You must be registered at www.sam.gov as a small business (see FAR provision 52.219-1 in the Representations & Certifications section of your www.sam.gov registration).
Update #1 ·
The Federal Bureau of Prisons (FBOP) herein issues solicitation 15B21626Q00000012 and intends to make a single award to a responsible entity for a firm-fixed-price contract for a project entitled Supply Replacement Rooftop HVAC Units at the Federal Correctional Institution (FCI) Elkton, located in Lisbon, Ohio.
Quotes shall be received on or before the deadline of August 10, 2026, at 10:00 a.m. EST. Quotes shall be submitted electronically via email to zbowers@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted. Quotes received after the quote deadline will be handled in accordance with FAR 12.203(c)(1).
Please submit any questions you may have in writing. Questions may be submitted via email to zbowers@bop.gov.
FCI Elkton is a federal facility located at 8730 Scroggs Rd. Lisbon, OH. The project consists of the following:
The Federal Bureau of Prisons (FBOP) intends to make a single award to a responsible entity that will provide eleven (11) commercial HVAC heating and/or cooling units, in new condition, to Correctional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH. The contract type is a requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met. The contract shall consist of a one-phase process to procure and deliver equipment meeting the specified qualifications. The contractor is responsible for ensuring a safe delivery is met and maintained throughout the term of the contract. Specifications of the (11) HVAC units are found on page 3 of the attachment labled "SOW".
Access to the specifications and drawings attachments will require an active https://sam.gov vendor registration (log in) AND may require a specific role or domain linked to your registration. If you encounter problems requesting access to these documents, please contact the Federal Service Desk at 866-606-8220. Interested offerors must be registered in the System for Award Management (SAM) at https://sam.gov.
The North American Industrial Classification System (NAICS) code applicable to this requirement is 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a corresponding small business size standard of 1250 employees.
The solicitation will be distributed solely through the website at https://sam.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All future information about this solicitation, including any amendments, will also be distributed solely through this website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
This is a 100 percent small business set-aside. You must be registered at www.sam.gov as a small business (see FAR provision 52.219-1 in the Representations & Certifications section of your www.sam.gov registration).
Files
| File | Type | Posted |
|---|---|---|
| 26Z2BC3_SOW UPDATE.pdf | ||
| Liquidated Damages.pdf | ||
| Period of Performance.pdf | ||
| Evaluation Factors.pdf | ||
| SOW.pdf | ||
| BRQ FY26 BF Project 26Z2BC3 HVAC Units 15B21626Q00000012.pdf |
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