Facility Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 19GE5025R0046
- Agency
- Office of Acquisition Management Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- PSC
- Z1EB Maintenance Of Maintenance Buildings
- Place of performance
- Milan Italy
- Points of contact
-
- Patticha Gruenbeck gruenbeckp@state.gov +49697535345
- Kenneth G. Mamba mambkg@state.gov +496975353308
- Kenneth Mamba mambakg@state.gov +496975353308
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management is seeking facility maintenance services for the U.S. Consulate General in Milan, Italy, through an Indefinite-Delivery Indefinite-Quantity (IDIQ) firm fixed-price contract. The scope includes comprehensive scheduled and unscheduled maintenance for electrical, plumbing, HVAC, carpentry, and masonry/painting services covering both the Consulate building and approximately 50 associated residences throughout the Milan area. Contractors must provide bilingual (English/Italian) personnel with minimum three years of maintenance experience, undergo security clearance, and engage an Italian-based subcontractor to perform direct labor activities with INAIL and INPS certificates. The evaluation will be based on technical capability, price, past performance, and compliance with specific requirements including personnel qualifications, maintenance plans, and local regulatory compliance. Questions must be submitted by June 19, 2025, at 15:00 CEST, and proposals are due July 11, 2025, at 15:00 CEST, with a site visit scheduled for April 15, 2025.
This solicitation has no set-aside designation and will be evaluated without preference to any particular contractor category. The contract has an estimated value between $500 and $500,000 and is structured with a base year from September 1, 2025, to August 31, 2026, plus four one-year option periods extending through August 31, 2030. The maintenance services will cover the Consulate building located in a multi-tenant commercial facility with up to 4,500 square meters of space across multiple floors, along with approximately 50 residences distributed throughout the Milan metropolitan area, with about 50% located within the ZTL (Area C) and the remainder within one hour's drive from the city center. Performance will take place in Milan, Metropolitan City of Milan, Italy, with contractors receiving limited security clearance for unescorted work in designated non-restricted areas of the facilities.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0003: This solicitation is herewith amended incorporate the following:
1. Extend the deadline for offeror questions to June 19, 2025; and
2. Extend the proposal submission date to July 11, 2025.
Update #2 ·
Amendment 0001: This solicitation is herewith amended incorporate the following:
1. Incorporate solicitation questions and answers 1 through 7;
2. Schedule a site visit on April 15, 2025, with details and registration instructions on page 4 of this solicitation amendment;
3. Extend the deadline for offeror questions from March 14, 2025 to April 17, 2025; and
4. Extend the proposal submission date from April 1, 2025 to May 2, 2025.
Update #1 ·
Questions shall be submitted as soon as possible but not later than Friday, March 14, 2025, by 15:00 hours Central European Time (CET). Any questions you may have concerning the solicitation document should be submitted in writing via email to Patticha Gruenbeck: GruenbeckP@state.gov and copy to FrankfurtRPSO@state.gov so that a response can be provided prior to the solicitation closing date. The email subject line must read “Questions 19GE5025R0046”, and attachments shall not exceed 45MB.
The proposal shall be submitted as a pdf document emailed to GruenbeckP@state.gov and copy to FrankfurtRPSO@state.gov as soon as possible but not later than Tuesday, April 1, 2025, by 15:00 hours Central European Summer Time (CEST). The email subject line must read “Proposal 19GE5025R0046”, and the email size shall not exceed 45MB.
Attachments
| File | Type | Posted |
|---|---|---|
| Proposal Submission Checklist_19GE5025R0046.pdf | ||
| 19GE5025R0046-0002.pdf | ||
| 19GE5025R0046-0003.pdf | ||
| QA - Questions and Answers.pdf | ||
| 19GE5025R0046-0001.pdf | ||
| Attachment 2 Instructions to Complete IRS Form W-14.pdf | ||
| Exhibit B.xlsx | XLSX spreadsheet | |
| Exhibit C.pdf | ||
| Attachment 1 IRS Form W-14.pdf | ||
| Exhibit A.zip | ZIP file | |
| Solicitation Letter.pdf | ||
| 19GE5025R0046.pdf |
Show all 12
Notice history
| Notice | Type | Posted |
|---|---|---|
| Facility Maintenance Services | Solicitation | |
| Facility Maintenance Services | Pre-Solicitation |
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