E21 prca HVAC replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 140R3026Q0143
- Agency
-
Bureau of Reclamation
Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Reclamation seeks HVAC replacement services at Planet Ranch Conservation Area near Parker, Arizona, with proposals due October 27 at 2:00 p.m. Pacific Daylight Time. This is a total small business set-aside under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors), with a small business size standard of $19 million.
The procurement encompasses removal of two existing roof-mounted HVAC units from two residential bunk houses (Buildings 100 and 200, approximately 3,000 and 2,400 square feet respectively) and installation of new ground-mounted electric dual heat and air-conditioning units with associated ductwork, air handlers, electrical components, and concrete foundation pads. Building 100 requires approximately 57,000 BTU/hr capacity; Building 200 requires approximately 46,500 BTU/hr capacity. Replacement units must be Energy Star rated or meet Federal Energy Management Program (FEMP) compliance requirements. All ductwork must be insulated metal to prevent pest intrusion. The contractor must complete work within 90 days of Notice to Proceed, with final completion required by February 27, 2027. Place of performance is Parker, Arizona (accessible via unpaved, sometimes primitive roads). Access to the site is remote; contractors have the option to stay in furnished bunk houses for the duration of work.
The estimated contract value falls between $100,000 and $200,000 as a firm-fixed-price purchase order. A bid guarantee equal to 20 percent of proposal price is required. If the total award price exceeds $150,000, performance and payment bonds are mandatory. Mobilization and demobilization costs may not exceed 5 percent of total proposed price.
Government furnishes a telehandler (6,000 lbs lifting capacity), backhoe, and two bunk houses with sanitation facilities. The contractor must obtain all necessary permits and develop a comprehensive safety program compliant with OSHA and Reclamation Safety and Health Standards. Prevailing wage rates apply per Arizona wage determination AZ20260029.
Evaluation weighs Technical/Management Approach, Experience (up to three comparable prior projects), Past Performance (federal, state, local, or commercial projects completed within three years), and Price. A mandatory site visit is scheduled for October 15 at 10:30 a.m. Arizona Time; advance notice of attendance is required. Amendments 01, 02, and 03 have been issued, with Amendment 03 (October 20) providing final Q&A responses and site visit sign-in sheet. Quotes must address the complete price schedule (three line items: Mobilization and Demobilization, Removal and Disposal of Existing HVAC Systems, Installation of New HVAC Systems); partial quotes will not be considered. All work must commence within 10 calendar days of Notice to Proceed.
Notice text
4 versions
Update #4 · Latest ·
Planet Ranch Conservation Area HVAC Replacement
Amendment 03 is being issued to provide updated attachments, responses to additional questions submitted, and provide a copy of the sign-in sheet from the site visit.
Update #3 ·
Planet Ranch Conservation Area HVAC Replacement
Amendment 02 is being issued to provide updated attachments, responses to questions submitted and update the date for the site visit.
Update #2 ·
Planet Ranch Conservation Area HVAC Replacement
Amendment 01 is being issued to update the Clauses to include FAR Clause 52.228-13 Alternative Payment Protections and to update Section 7 of the Statement of Work. See revised documents.
Update #1 ·
Planet Ranch Conservation Area HVAC Replacement
The Bureau of Reclamation (Reclamation), Lower Colorado Basin, Multi-Species Conservation Program (MSCP), has a requirement to replace two existing HVAC systems on two bunk houses at Planet Ranch Conservation Area (PRCA). PRCA is located in a remote area outside of Parker, Arizona along the Bill Williams River. Access to the site is via an unpaved, sometimes primitive road that may be affected by weather and local conditions. Contractors should plan accordingly for transportation of personnel, materials, and equipment. Building 1 is approximately 3,000 square feet and Building 2 is approximately 2,400 square feet. Both buildings are single story houses.
To support onsite work, contractors will have the option to stay in the existing bunk houses for the duration of the HVAC replacement activities. Government-furnished heavy equipment, including a telehandler, will be available onsite for use in removing the two existing HVAC units from the roof. This equipment may be used by the contractor in accordance with Reclamation's standards for government-furnished property.
This requirement is 100% set-aside for small businesses. The applicable North American Industry Classification System (NAICS) Code 238220, Plumbing, Heating, and Air-Conditioning Contractors with a corresponding small business size standard of $19M.
The magnitude of this construction project is between $100,000.00 and $200,000.00.
This requirement will be solicited and awarded using the methods outlined in FAR Part 36, Construction Contracts, and FAR Part 13, Simplified Acquisitions. The Government contemplated award of one firm-fixed price purchase order.
Quoters are expected to download all attachments and read thoroughly in order to provide the required information with quote submittal. Failure to submit all required information can result in a quote not being considered. Please review Provisions and Instructions section of RFQ package for all required information to be submitted.
A site visit is scheduled for October 14, 2026, at 10:30 p.m., Arizona Time. Please read entire solicitation for complete details.
All questions concerning the sources sought announcement should be directed to Diane Rodriguez by email at diane_rodriguez@ios.doi.gov. Telephone questions will not be accepted. Questions are due by October 16, 2026, by 2:00 p.m., Pacific Time. All questions must be submitted via email diane_rodriguez@ios-doi.gov. Include the reference number (140R3026Q0143) in the subject line.
Registration: In order to be awarded a contract an offeror must be registered and active in the System for Award Management (SAM), http://www.sam.gov, at time of quote submittal.
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| E21 prca HVAC replacement | Award Notice | |
| This notice | Solicitation |
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