E21 prca HVAC replacement
Open Solicitation Posted
- Solicitation number
- 140R3026Q0143
- Agency
-
Bureau of Reclamation
Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Reclamation seeks replacement of two HVAC systems at Planet Ranch Conservation Area near Parker, Arizona, with quotes due October 27, 2026 at 2:00 p.m. Pacific Daylight Time. This is a total small business set-aside; the applicable NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 million size standard. The procurement budget range is $100,000 to $200,000.
Place of performance is Planet Ranch Conservation Area, a remote location outside Parker, Arizona along the Bill Williams River, accessible via unpaved road that may be affected by weather and local conditions. The project involves removing two existing roof-mounted Carrier air-conditioning units from Buildings 100 and 200 (3,000 and 2,400 square feet respectively) and installing two new ground-mounted electric dual heat and air-conditioning units with concrete pads, insulated metal ductwork, air handlers, electrical components, and thermostats. Replacement units must be Energy Star rated or Federal Energy Management Program (FEMP) compliant with capacity matching existing systems (57,000 BTU/hr for Building 100, 46,500 BTU/hr for Building 200). The contractor must also perform roof repairs following equipment removal, obtain all permits, and conduct operational testing. Performance period is 90 calendar days from Notice to Proceed, with absolute completion by January 31, 2027. The government will furnish two bunk houses for contractor lodging, a telehandler, and a backhoe.
A mandatory site visit is scheduled October 15, 2026 at 10:30 a.m. Arizona Time; offerors must notify the contracting officer at least two days in advance via email. Amendment 02, effective October 8, 2026, updated attachments, provided Q&A responses, and changed the site visit date from October 14 to October 15. A bid guarantee equal to 20 percent of quoted price is required. If total quoted price exceeds $150,000, performance and payment bonds under FAR 52.228-15 become mandatory. Prevailing wage rates apply per Department of Labor Wage Determination AZ20260029. Evaluation weighs Technical/Management Approach, Experience (up to three comparable projects), Past Performance (federal, state, local, or commercial projects within three years), and Price. Mobilization and preparatory work should not exceed 5 percent of total proposed price. The government reserves the right to accept other than lowest price if additional benefits are offered. PSC code is J041.
Notice text
3 versions
Update #3 · Latest ·
Planet Ranch Conservation Area HVAC Replacement
Amendment 02 is being issued to provide updated attachments, responses to questions submitted and update the date for the site visit.
Update #2 ·
Planet Ranch Conservation Area HVAC Replacement
Amendment 01 is being issued to update the Clauses to include FAR Clause 52.228-13 Alternative Payment Protections and to update Section 7 of the Statement of Work. See revised documents.
Update #1 ·
Planet Ranch Conservation Area HVAC Replacement
The Bureau of Reclamation (Reclamation), Lower Colorado Basin, Multi-Species Conservation Program (MSCP), has a requirement to replace two existing HVAC systems on two bunk houses at Planet Ranch Conservation Area (PRCA). PRCA is located in a remote area outside of Parker, Arizona along the Bill Williams River. Access to the site is via an unpaved, sometimes primitive road that may be affected by weather and local conditions. Contractors should plan accordingly for transportation of personnel, materials, and equipment. Building 1 is approximately 3,000 square feet and Building 2 is approximately 2,400 square feet. Both buildings are single story houses.
To support onsite work, contractors will have the option to stay in the existing bunk houses for the duration of the HVAC replacement activities. Government-furnished heavy equipment, including a telehandler, will be available onsite for use in removing the two existing HVAC units from the roof. This equipment may be used by the contractor in accordance with Reclamation's standards for government-furnished property.
This requirement is 100% set-aside for small businesses. The applicable North American Industry Classification System (NAICS) Code 238220, Plumbing, Heating, and Air-Conditioning Contractors with a corresponding small business size standard of $19M.
The magnitude of this construction project is between $100,000.00 and $200,000.00.
This requirement will be solicited and awarded using the methods outlined in FAR Part 36, Construction Contracts, and FAR Part 13, Simplified Acquisitions. The Government contemplated award of one firm-fixed price purchase order.
Quoters are expected to download all attachments and read thoroughly in order to provide the required information with quote submittal. Failure to submit all required information can result in a quote not being considered. Please review Provisions and Instructions section of RFQ package for all required information to be submitted.
A site visit is scheduled for October 14, 2026, at 10:30 p.m., Arizona Time. Please read entire solicitation for complete details.
All questions concerning the sources sought announcement should be directed to Diane Rodriguez by email at diane_rodriguez@ios.doi.gov. Telephone questions will not be accepted. Questions are due by October 16, 2026, by 2:00 p.m., Pacific Time. All questions must be submitted via email diane_rodriguez@ios-doi.gov. Include the reference number (140R3026Q0143) in the subject line.
Registration: In order to be awarded a contract an offeror must be registered and active in the System for Award Management (SAM), http://www.sam.gov, at time of quote submittal.
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