DoDEA-Europe Daily Commute and Special Needs Student Transportation Service, Vicenza, Italy
Closed Solicitation Posted
- Solicitation number
- HE125426RE008
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485410 School and Employee Bus Transportation
- Place of performance
- Vicenza Italy
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) is soliciting proposals for daily commute and special needs student transportation services at Vicenza School Complex in Italy under a competitive Firm-Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The procurement will be evaluated using a Best Value Tradeoff methodology across four factors: Technical Approach (Staffing Capability and Vehicle Capability, weighted as most important), Past Performance, Price, and Representations and Certifications. Key contract requirements include establishing a management structure with 24/7 emergency response capability, providing safety attendants for Pre-K through 3rd grade students, ensuring special needs transportation with mandatory Safety Aides and CPR/First Aid certifications, implementing comprehensive safety and security procedures including daily vehicle inspections and anti-terrorism training, and maintaining vehicles capable of navigating installation housing areas with temperature control between 65-85 degrees Fahrenheit. All personnel must speak the Host Nation language, with Contract Managers and Safety staff required to achieve B1-level English proficiency. Critical dates include the requirement to submit the Non-Disclosure Agreement (Attachment 7) by February 20, 2026, to receive restricted route information, with final proposals due February 26, 2026 at 11:00 a.m. Eastern Standard Time. Written questions must be submitted by email to the contracting officers with the subject line "HE125426RE008 RFP Questions."
This solicitation is designated as a Women-Owned Small Business (WOSB) set-aside with no incumbent contractor identified in the solicitation materials. The contract covers a potential five-year period consisting of a one-year base period (August 1, 2026 through July 31, 2027) and four one-year option periods, with an additional six-month extension available under FAR 52.217-8. Transportation services include numerous vehicle runs across multiple categories: 3,600 runs for 28-32 passenger vehicles, 6,840 runs for 33-53 passenger vehicles, 10,440 runs with safety attendants for younger students, 1,440 runs with safety aides for IEP students, and special needs services comprising 1,080 runs for smaller vehicles and 1,440 runs with safety aides, among other requirements including career practicum and security telephone maintenance. The place of performance is Vicenza, Italy (postal code 36100, Province of Vicenza), with pricing structured in euros. No specific contract value or budget range is disclosed in the solicitation notice.
Notice text
2 versions
Update #2 · Latest ·
***HE125426RE008-0001, Amendment (AMD1) with updated attachment posted.
***”26RE008_AMD1_Attachment 3_Volume II Past Perf” replaced the original version. Review all documents for updated information.
Reminders!!!
ALL interested parties must first submit Attachment 7, "Non-Disclosure Agreement" to receive the route information in accordance with the instruction in the solicitation.
SF 1449 and SF30 (Amendment) shall be completed, dated, and submitting in the proposal.
________________________________________________________________________________________________________
The Department of Defense Education Activity (DoDEA) intends to award on a competitive basis, under Federal Acquisition Regulation (FAR) Parts 12 and 15, a single Firm-Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Vicenza Daily Commute and Special Needs Student Transportation Service, DoDEA-Europe South District. Services will be for a potential 5-year period, which includes a Base Period of one (1) year and four (4) one-year Option Periods, with an additional 6-months service in accordance with FAR 52.217-8.
No information concerning the solicitation or requests for clarifications will be provided in response to telephone calls. All inquiries/questions must be submitted in writing via email to Ms. Jiabao Peng at Jiabao.Peng@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu with the subject line “HE125426RE008 RFP Questions” per instructions in the solicitation.
DoDEA reserves the right to send hard copies of the solicitation package directly to local vendors in the Host Nation.
Interested parties are responsible for downloading the solicitation, all supporting documents and any applicable amendments posted in Contracts Opportunity. Except as stated above and within the solicitation, documents, including solicitation amendments, will be distributed through the website SAM.gov.
Submitting Attachment 7, “Non-Disclosure Agreement”
The Offeror must submit the completed and signed Attachment 7 no later than 11:00 a.m. Eastern Standard Time (EST) on 20 February 2026 to Ms. Jiabao Peng at Jiabao.Peng@dodea.edu and Ms. Marcia Lee at Marcia.lee@dodea.edu. After submitting the completed Attachment 7, the Government will provide the Offeror with Attachment 7(a) “Route List,” and Attachment 7(b), “Commuting Area Zone information/Map.”
Since these attachments are restricted only to Offerors submitting a completed Attachment 7, it is in the best interest of the Offeror to submit Attachment 7 to receive Attachment 7(a) and Attachment 7(b) in order to properly respond to the solicitation requirements.
Interested parties are responsible for monitoring Contract Opportunities to ensure you have the most up to date information about this acquisition. Except as stated above, hard copies of the solicitation will not be available.
NOTE: All Contractors doing business with DoDEA must have an active record in the System for Award Management (SAM) database by the proposal due date and time. The website for registration is www.sam.gov.
Update #1 ·
The Department of Defense Education Activity (DoDEA) intends to award on a competitive basis, under Federal Acquisition Regulation (FAR) Parts 12 and 15, a single Firm-Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Vicenza Daily Commute and Special Needs Student Transportation Service, DoDEA-Europe South District. Services will be for a potential 5-year period, which includes a Base Period of one (1) year and four (4) one-year Option Periods, with an additional 6-months service in accordance with FAR 52.217-8.
No information concerning the solicitation or requests for clarifications will be provided in response to telephone calls. All inquiries/questions must be submitted in writing via email to Ms. Jiabao Peng at Jiabao.Peng@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu with the subject line “HE125426RE008 RFP Questions” per instructions in the solicitation.
DoDEA reserves the right to send hard copies of the solicitation package directly to local vendors in the Host Nation.
Interested parties are responsible for downloading the solicitation, all supporting documents and any applicable amendments posted in Contracts Opportunity. Except as stated above and within the solicitation, documents, including solicitation amendments, will be distributed through the website SAM.gov.
Submitting Attachment 7, “Non-Disclosure Agreement”
The Offeror must submit the completed and signed Attachment 7 no later than 11:00 a.m. Eastern Standard Time (EST) on 20 February 2026 to Ms. Jiabao Peng at Jiabao.Peng@dodea.edu and Ms. Marcia Lee at Marcia.lee@dodea.edu. After submitting the completed Attachment 7, the Government will provide the Offeror with Attachment 7(a) “Route List,” and Attachment 7(b), “Commuting Area Zone information/Map.”
Since these attachments are restricted only to Offerors submitting a completed Attachment 7, it is in the best interest of the Offeror to submit Attachment 7 to receive Attachment 7(a) and Attachment 7(b) in order to properly respond to the solicitation requirements.
Interested parties are responsible for monitoring Contract Opportunities to ensure you have the most up to date information about this acquisition. Except as stated above, hard copies of the solicitation will not be available.
NOTE: All Contractors doing business with DoDEA must have an active record in the System for Award Management (SAM) database by the proposal due date and time. The website for registration is www.sam.gov.
Files
| File | Type | Posted |
|---|---|---|
| 26RE008_AMD1_Attachment 3_Volume II Past Perf.docx | DOCX document | |
| 26RE008_AMD1_SF1449_Conformed_021726.pdf | ||
| 26RE008_AMD1_SF30_021726.pdf | ||
| 26RE008_Attachment 5_Price.xlsx | XLSX spreadsheet | |
| 26RE008_Encl7_52.204-24.pdf | ||
| 26RE008_Attachment 2_Technical Proposal.xlsx | XLSX spreadsheet | |
| 26RE008_Attachment 3_Volume II Past Perf Proposal.docx | DOCX document | |
| 26RE008_Attachment 4_PPQ.docx | DOCX document | |
| 26RE008_Attachment 6_ RepsCerts.pdf | ||
| 26RE008_Encl4_Letter of Commitment.pdf | ||
| 26RE008_SOL_012726.pdf | ||
| 26RE008_Attachment 7_NDA.pdf | ||
| 26RE008_Encl2_52.212-3 Alt1DEV.pdf | ||
| 26RE008_Encl6_52.204-26.pdf | ||
| 26RE008_Encl8_252.239-7009.pdf | ||
| 26RE008_Attachment 1_PWS.pdf | ||
| 26RE008_Encl1_52.209-7.pdf | ||
| 26RE008_Encl3_52.222-56.pdf | ||
| 26RE008_Encl5_CPARS.pdf |
Show all 19
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| DoDEA-Europe Daily Commute and Special Needs Student Transportation Service, Vicenza, Italy | Pre-Solicitation |
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