Document Shredding Services at Naval Hospital Beaufort, SC and Robins Air Force Base, GA
Closed Solicitation Posted
- Solicitation number
- HT940626QE002
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Beaufort, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency is soliciting proposals for document shredding services through Request for Quote HT940626QE002, a firm fixed-price contract to provide secure collection, on-site shredding, and destruction of documents in compliance with Controlled Unclassified Information (CUI) guidelines. The contractor must transport bins to a mobile shred truck, perform cross-cut shredding on-site to render documents unreadable and irrecoverable, and return empty bins while maintaining full security throughout the entire process. Key requirements include bi-weekly service at Naval Hospital Beaufort on Wednesdays and monthly service at Robins Air Force Base on the third Thursday, with the mobile shred truck capable of destroying 4,000 pounds of material per hour. Evaluation will be based on three factors: technical capability and work plan, past performance using a standardized questionnaire, and pricing, with the government reserving the right to select a proposal other than the lowest-priced option based on technical merit. The original proposal due date was December 12, 2025; however, Amendment 0001 extended the deadline to March 10, 2026, at 12:00 PM Eastern Standard Time, with any pricing updates required by the same deadline.
This is a 100% Small Business Set Aside solicitation, and the current incumbent contractor is Coast2Coast Shredding LLC, which has been performing services valued at $36,350 annually for Robins Air Force Base and $79,560 annually for Naval Hospital Beaufort. The contract will run for a base period from April 8, 2026, through April 7, 2027, followed by four optional one-year periods and a final six-month option period extending through October 7, 2031. Performance locations include Naval Hospital Beaufort in Beaufort, South Carolina, which requires 65 secure, lockable bins in varying sizes (15 thirty-five-gallon, 19 sixty-four-gallon, and 6 ninety-five-gallon), plus locations at Marine Corps Recruit Depot and Marine Corps Air Station, and Robins Air Force Base in Georgia with 24 bins (7 ninety-five-gallon and 17 sixty-four-gallon). All contractor employees must be U.S. citizens and pass background checks, and the contractor must maintain HIPAA compliance, obtain NAID membership, carry proper insurance, and provide quarterly reports and certificates of destruction documenting the destruction of all collected materials.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0001: HT940626QE002 0001 is an amendment to solicitation HT940626QE002.
Amendment 0001 is now Public. The Controlled version of Amendment 0001 has been deleted. No changes were made to the content of the Amendment.
For previously submitted proposals, any updates to pricing due to the period of performance change are to be submitted via email the Contract Specialist: brittany.n.belsches.civ@health.mil and Contracting Officer: andrew.j.pounds2.civ@health.mil with email subject: Requirement HT940626QE002 no later than 10 March 2026, by 12:00 P.M. Eastern Standard Time (EST).
Period of Performance:
Base Period: 08 April 2026 – 07 April 2027
Option Period 1: 08 April 2027 – 07 April 2028
Option Period 2: 08 April 2028 – 07 April 2029
Option Period 3: 08 April 2029 – 07 April 2030
Option Period 4: 08 April 2030 – 07 April 2031
Option Period 5 (FAR 52.217-8): 08 April 2031– 07 October 2031
For previously submitted proposals, any updates to pricing due to the period of performance change are to be submitted via email the Contract Specialist: brittany.n.belsches.civ@health.mil and Contracting Officer: andrew.j.pounds2.civ@health.mil with email subject: Requirement HT940626QE002 no later than 10 March 2026, by 12:00 P.M. Eastern Standard Time (EST).
__________________________________________
Solicitation HT940626QE002 is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Standard Procurement System.
The Defense Health Agency Contracting Activity, Healthcare Contracting Division - Southeast intends to procure a non-personal services contract to provide Document Shredding Services to support Naval Hospital Beaufort (Marine Corps Recruit, and
Marine Corps Airstation) located in Beaufort, South Carolina and the 78th Medical Group located at Robins Air Force Base, Georgia. The contractor shall provide complete service for the proper collection, handling, on-site shredding, and ultimate removal and recycling of shredded documents. The contractor shall ensure that the services are performed in such a manner that all documents that require shredding are kept secure throughout the entire process. All material shall be crosscut shredded to ensure complete destruction of security information. The contractor shall transport the bins to the shredder truck, shred the paper on-site, and return the empty bins to original locations maintaining full security at all times.
Competition Approach: 100% Small Business Set Aside.
Submission of Proposals: Contractors must follow the requirements of FAR 52.212-1 Addendum, 52.212-2 Addendum, and the Proposal Instructions and Evaluation Criterion provided in the solicitation document to create the proposal. Proposal is required to be submitted electronically to the Contracting Officer and Contract Specialist on or before the date and time specified in SF 1449, Block 8 of Page l.
Period of Performance:
Base Period: 08 April 2026 – 07 April 2027
Option Period 1: 08 April 2027 – 07 April 2028
Option Period 2: 08 April 2028 – 07 April 2029
Option Period 3: 08 April 2029 – 07 April 2030
Option Period 4: 08 April 2030 – 07 April 2031
Option Period 5 (FAR 52.217-8): 08 April 2031– 07 October 2031
For previously submitted proposals, any updates to pricing due to the period of performance change are to be submitted via email the Contract Specialist: brittany.n.belsches.civ@health.mil and Contracting Officer: andrew.j.pounds2.civ@health.mil with email subject: Requirement HT940626QE002 no later than 10 March 2026, by 12:00 P.M. Eastern Standard Time (EST).
Update #2 ·
Amendment 0001: HT940626QE002 0001 is an amendment to solicitation HT940626QE002.
For previously submitted proposals, any updates to pricing due to the period of performance change are to be submitted via email the Contract Specialist: brittany.n.belsches.civ@health.mil and Contracting Officer: andrew.j.pounds2.civ@health.mil with email subject: Requirement HT940626QE002 no later than 10 March 2026, by 12:00 P.M. Eastern Standard Time (EST).
Period of Performance:
Base Period: 08 April 2026 – 07 April 2027
Option Period 1: 08 April 2027 – 07 April 2028
Option Period 2: 08 April 2028 – 07 April 2029
Option Period 3: 08 April 2029 – 07 April 2030
Option Period 4: 08 April 2030 – 07 April 2031
Option Period 5 (FAR 52.217-8): 08 April 2031– 07 October 2031
For previously submitted proposals, any updates to pricing due to the period of performance change are to be submitted via email the Contract Specialist: brittany.n.belsches.civ@health.mil and Contracting Officer: andrew.j.pounds2.civ@health.mil with email subject: Requirement HT940626QE002 no later than 10 March 2026, by 12:00 P.M. Eastern Standard Time (EST).
__________________________________________
Solicitation HT940626QE002 is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Standard Procurement System.
The Defense Health Agency Contracting Activity, Healthcare Contracting Division - Southeast intends to procure a non-personal services contract to provide Document Shredding Services to support Naval Hospital Beaufort (Marine Corps Recruit, and
Marine Corps Airstation) located in Beaufort, South Carolina and the 78th Medical Group located at Robins Air Force Base, Georgia. The contractor shall provide complete service for the proper collection, handling, on-site shredding, and ultimate removal and recycling of shredded documents. The contractor shall ensure that the services are performed in such a manner that all documents that require shredding are kept secure throughout the entire process. All material shall be crosscut shredded to ensure complete destruction of security information. The contractor shall transport the bins to the shredder truck, shred the paper on-site, and return the empty bins to original locations maintaining full security at all times.
Competition Approach: 100% Small Business Set Aside.
Submission of Proposals: Contractors must follow the requirements of FAR 52.212-1 Addendum, 52.212-2 Addendum, and the Proposal Instructions and Evaluation Criterion provided in the solicitation document to create the proposal. Proposal is required to be submitted electronically to the Contracting Officer and Contract Specialist on or before the date and time specified in SF 1449, Block 8 of Page l.
Period of Performance:
Base Period: 08 April 2026 – 07 April 2027
Option Period 1: 08 April 2027 – 07 April 2028
Option Period 2: 08 April 2028 – 07 April 2029
Option Period 3: 08 April 2029 – 07 April 2030
Option Period 4: 08 April 2030 – 07 April 2031
Option Period 5 (FAR 52.217-8): 08 April 2031– 07 October 2031
For previously submitted proposals, any updates to pricing due to the period of performance change are to be submitted via email the Contract Specialist: brittany.n.belsches.civ@health.mil and Contracting Officer: andrew.j.pounds2.civ@health.mil with email subject: Requirement HT940626QE002 no later than 10 March 2026, by 12:00 P.M. Eastern Standard Time (EST).
Update #1 ·
Solicitation HT940626QE002 is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attached Standard Form (SF) 1449. The SF1449 form is being utilized to generate the applicable clauses from the Standard Procurement System.
The Defense Health Agency Contracting Activity, Healthcare Contracting Division - Southeast intends to procure a non-personal services contract to provide Document Shredding Services to support Naval Hospital Beaufort (Marine Corps Recruit, and
Marine Corps Airstation) located in Beaufort, South Carolina and the 78th Medical Group located at Robins Air Force Base, Georgia. The contractor shall provide complete service for the proper collection, handling, on-site shredding, and ultimate removal and recycling of shredded documents. The contractor shall ensure that the services are performed in such a manner that all documents that require shredding are kept secure throughout the entire process. All material shall be crosscut shredded to ensure complete destruction of security information. The contractor shall transport the bins to the shredder truck, shred the paper on-site, and return the empty bins to original locations maintaining full security at all times.
Competition Approach: 100% Small Business Set Aside.
Submission of Proposals: Contractors must follow the requirements of FAR 52.212-1 Addendum, 52.212-2 Addendum, and the Proposal Instructions and Evaluation Criterion provided in the solicitation document to create the proposal. Proposal is required to be submitted electronically to the Contracting Officer and Contract Specialist on or before the date and time specified in SF 1449, Block 8 of Page l.
Period of Performance: Base Period – 08 February 2026 – 07 February 2027
Option Period 1: 08 February 2027- 07 February 2028
Option Period 2: 08 February 2028- 07 February 2029
Option Period 3: 08 February 2029- 07 February 2030
Option Period 4: 08 February 2030- 07 February 2031
Option Period 5 (-8): 08 February 2031- 07 August 2031
Questions or clarifications: All questions are to be submitted via email to the Contract Specialist: brittany.n.belsches.civ@health.mil and Contracting Officer: andrew.j.pounds2.civ@health.mil with email subject: Requirement HT940626QE002 no later than 02 December 2025, by 12:00 P.M. Eastern Standard Time (EST). The Government may not respond to questions received less than 3 days prior to the due date and time for receipt of quotations.
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