Solicitation Amendment HT940626QE002 0001.pdf
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- Attached to
- Document Shredding Services at Naval Hospital Beaufort, SC and Robins Air Force Base, GA
- Solicitation number
- HT940626QE002
- Issued by
-
Defense Health Agency
About this file
Amendment of Solicitation/Modification of Contract
This is a Standard Form 30 Amendment of Solicitation/Modification of Contract (Amendment 0001) issued by the Defense Health Agency on 05 March 2026, modifying solicitation HT940626QE002. The amendment shifts the period of performance for document shredding services from 08 February 2026 through 07 October 2031 to 08 April 2026 through 07 October 2031, extending the response due date from 12 December 2025 to 10 March 2026, 12:00PM EST. The NAICS code remains 561990 (Waste Collection Services). Any pricing updates must be submitted no later than 10 March 2026, 12:00PM EST.
The contract covers document shredding services for Naval Hospital Beaufort in Beaufort, South Carolina and the 78th Medical Group at Robins Air Force Base in Georgia. Naval Hospital Beaufort requires a maximum of 65 secure, lockable bins (15 thirty-five-gallon, 19 sixty-four-gallon, and 6 ninety-five-gallon bins) at multiple locations including the hospital, Marine Corps Recruit Depot, and Marine Corps Air Station. Robins Air Force Base maintains its own collection bins (7 ninety-five-gallon and 17 sixty-four-gallon bins). Services shall be provided bi-weekly on Wednesdays at Naval Hospital Beaufort and monthly on the third Thursday at Robins Air Force Base. The base period runs 08 April 2026 through 07 April 2027, with four optional one-year periods extending through 07 April 2031, plus a fifth optional period from 08 April 2031 through 07 October 2031. The contractor must provide certificates of destruction, quarterly reports, background checks for all employees, NAID membership, proper insurance, and comply with HIPAA requirements for protected health information. Contracting Officer is Andrew Pounds; Contract Specialist is Brittany Belsches.
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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.
CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
NUMBER IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
15B. CONTRACTOR/OFFEROR
(Signature of person authorized to sign)
15C. DATE SIGNED 16B. UNITED STATES OF AMERICA
(Signature of Contracting Officer)
16C. DATE SIGNED
Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES
2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)
6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE
8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED (SEE ITEM 11)
10A. MODIFICATION OF CONTRACT/ORDER NUMBE
10B. DATED (SEE ITEM 13)
CODE FACILITY CODE
SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
Solicitation/Contract Form
The following modifications were made:
Information From To Reference Description North American Industry Classification System (NAICS) North American Industry Classification System
(NAICS)
561990
Response Due Date 12 Dec 2025 10 Mar 2026
Supplies or Services & Prices or Costs
Line Item 0001
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 February 2026 through 07 February 2027.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 April 2026 through 07 April 2027.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Line Item 0002
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 February 2026 through 07 February 2027.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 April 2026 through 07 April 2027.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Option Line Item 1001
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Naval Hospital Beaufort, South Carolina. Period of Performance: 08 February 2027 through 07 February 2028.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Document Shredding Services: Naval Hospital Beaufort, South Carolina. Period of Performance: 08 April 2027 through 07 April 2028.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Option Line Item 1002
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 February 2027 through 07 February 2028.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 April 2027 through 07 April 2028.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
HT940626QE0020001
Option Line Item 2001
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 February 2028 through 07 February 2029.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 April 2028 through 07 April 2029.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Option Line Item 2002
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 February 2028 through 07 February 2029.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 April 2028 through 07 April 2029.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Option Line Item 3001
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 February 2029 through 07 February 2030.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 April 2029 through 07 April 2030.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Option Line Item 3002
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 February 2029 through 07 February 2030.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 April 2029 through 07 April 2030.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Option Line Item 4001
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 February 2030 through 07 February 2031.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon, fourteen
(14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 April 2030 through 07 April 2031.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon, fourteen
(14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Option Line Item 4002
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 February 2030 through 07 February 2031.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 April 2030 through 07 April 2031.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Option Line Item 5001
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 February 2031 through 07 August 2031.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Document Shredding Services: Naval Hospital Beaufort, South Carolina.
Period of Performance: 08 April 2031 through 07 October 2031.
The Contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon bins, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Option Line Item 5002
The following Line Item modifications were made:
Information From To
Description
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 February 2031 through 07 August 2031.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Document Shredding Services: Robins Air Force Base, Georgia. Period of Performance: 08 April 2031 through 07 October 2031.
The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019-03:
Destroying Controlled Unclassified Information (CUI) In Paper Form).
Description/Specifications/Statement of Work
Header Miscellaneous Text (Modified):
*Updates are in red*
PERFORMANCE WORK STATEMENT (PWS)
1.0 GENERAL INFORMATION
1.1 This is a non-personal services contract to provide Document Shredding Services to support Naval Hospital Beaufort (Marine Corps Recruit, and Marine Corps Airstation) located in Beaufort, South Carolina and the 78th Medical Group located at Robins Air Force Base, Georgia.
The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, 1.1.1 Description of services/introduction:
and other items and non-personal services necessary to perform Document Shredding Services as defined in this Performance Work Statement (PWS).
On 07 August 2020, Robins Air Force Base awarded contract FA850120C0010 to Coast2Coast Shredding, LLC for On-Site Shredder Service. 1.1.2 Background:
The period of performance for the contract is 01 September 2020 through 31 August 2024. While interim measures have included in-house destruction efforts, it has been determined that a dedicated contract is essential to ensure consistent, secure, and compliant document disposal. On 08 February 2021, Naval Hospital Beaufort awarded contract N6890821F0006 to Coast2Coast Shredding, LLC for Document Shredding Services. The period of performance for the contract is 08 February 2021 through 07 February 2026. The Document Shredding Services contract is vital for the protection of personnel identifiable information
(PII).
Document Shredding Services are required for Naval Hospital Beaufort ((Marine Corps Recruit, and Marine Corps Airstation) South Carolina and the 1.1.3 Scope:
78th Medical Group, Robins Air Force Base, Georgia. The Contractor shall collect, handle, shred, remove, and destroy all collected material using a multi-step destruction in accordance with the PWS and attachment, 78 Information Protection offices guidelines (CUI Notice 2019- 03: Destroying Controlled Unclassified Information (CUI) In Paper Form). The contractor shall provide a maximum of 65 secure, lockable, slotted, labeled bins of various sizes and numbers at the locations specified below:
Naval Hospital Beaufort: Fifteen (15) 35 gallon bins, nineteen (19) 64 gallon bins, and six (6) 95 gallon bins.
Marine Corps Recruit Depot: Five (5) 35 gallon, fourteen (14) 64 gallon bins, and two (2) 95 gallon bins.
Marine Corps Air Station: Four (4) 64 gallon bins.
Robins Air Force Base has their own collection bins and will not require any additional bins. The collection bins consist of the following: seven (7) 95 gallon bins and seventeen (17) 64 gallon bins.
The contractor shall begin services per the Performance Work Statement on 08 April 2026. The Period of Performance has a 1.1.4 Period of Performance (PoP):
Base Period of 08 April 2026 through 07 April 2027, including four optional periods/years.
Option Period 1: 08 April 2027 - 07 April 2028 Option Period 2: 08 April 2028 - 07 April 2029 Option Period 3: 08 April 2029 - 07 April 2030 Option Period 4: 08 April 2030 - 07 April 2031 Option Period 5 (FAR 52.217-8): 08 April 2031 - 07 October 2031
1.2 Administrative specifications
1.2.1 Place of performance: The work shall be performed at:
Naval Hospital Beaufort, South Carolina Naval Hospital Beaufort, 1 Pinckney Blvd., Bldgs. 1, 19,14, and 15, Beaufort, SC 29902
Marine Corps Recruit Depot, 283 Blvd De France, Bldgs. 670 and 674, Parris Island SC 29905
Marine Corps AirStation, Branch Health Clinic, Geiger Blvd. Bldg. 598, Beaufort, SC 29902
Marine Corps Air Station, Branch Medical Center, Geiger Blvd. Bldg. 707 Beaufort, SC 29902
*The exact locations are identified in the Naval Beaufort Hospital Bin Locations attachment.*
Robins Air Force Base, Georgia 78th Medical Group, 655 Seventh Street, Bldg. 700, Robins Air Force Base, GA 31098 on the back loading dock.
78th Medical Group, 100 Page Rd, Bldg. 207, Robins Air Force Base, GA 31098 at the front entrance of the building.
1.2.2 Recognized Federal holidays: The contractor is not required to conduct business on Federally recognized holidays and Presidential Executive Orders.
: The contractor is responsible for conducting business on Wednesdays (on bi-weekly basis), 0730-1600 at the locations listed for Naval 1.2.3 Hours of operation Hospital Beaufort and on Thursdays (third Thursday of every month), 0900-1500 at the locations listed for Robins Air Force Base. Business will conducted as usual except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. If a federal holiday falls on the Wednesday or Thursday where the contractor is scheduled to perform services, services are to resume the first workday following the holiday.
1.2.4 Emergency Services: None.
1.3 Contractor Identification
1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.
1.3.2 At Robins Air Force Base, the contractor employee shall sign in at the 78th Medical Group's Information Systems office, H1053, after completion of each pick up.
2.0 SPECIFIC TASKS
2.1 Services: The contractor shall provide complete service for the proper collection, handling, on-site shredding, and ultimate removal and recycling of shredded documents. The contractor shall report the number of bins shredded at each pickup and provide quarterly reports reflecting the total number of bins and total weight of paper recycled in each quarter. At Robins Force Base, the collection bins will be located at 655 Seventh Street, Bldg. 700, Robins Air Force Base, GA 31098 on the back loading dock and at 100 Page Rd, Bldg. 207, Robins Air Force Base, GA 31098 at the front entrance of the building. The contractor shall ensure that the services are performed in such a manner that all documents that require shredding are kept secure throughout the entire process. All material shall be crosscut shredded to ensure complete destruction of security information. The contractor shall transport the bins to the shredder truck, shred the paper on-site, and return the empty bins to original locations maintaining full security at all times. Smaller bins may be emptied into a collection bin as long as the collection bin is kept secure the whole time up to the point of shredding. The collection bin is never to be left unattended or unlocked. The collection bin shall only be unlocked when materials from smaller bins are being emptied into the larger collection bin or the shredding process is in progress. Contractor must ensure that all material being shredded and recycled is kept secure from time of collection until shredded on-site immediately after pickup. The shredder shall be able to shred the volume in a timely fashion (4,000 pounds/hour minimum) and able to shred paper clips, staples, manila folders and multi-colored paper. No one other than the contractor's employees shall handle documents prior to shredding. No documents shall leave the control of the contractor prior to shredding. No material shall be removed from any government facility without being shredded.
2.1.2 Schedule: At Naval Hospital Beaufort, bins shall be emptied by the contractor on Wednesdays (on a bi-weekly basis) and at Robins Air Force Base, on Thursdays (every third Thursday of the month).
2.1.3 Late cancellation is considered notification received by the COR or Project Manager via email, less than 24 hours prior to the scheduled pick-up. Late cancellations shall be kept to a minimum of three per calendar year and will be annotated on our Monthly Government Surveillance Report.
2.1.4 is an absence from the scheduled pick-up time without notifying the COR or Project Manager. This form of absence is generally deemed No call, no show inconsiderate and unprofessional. No call, no shows will also be annotated on the Monthly Government Surveillance Report. In addition, a letter of explanation will be required from company manager and submitted to the contracting officer Representative (COR).
2.2 Certificate of Destruction: Contractor shall provide a certificate of destruction signed by the contractor's employee. Contractor shall send the certificate of destruction to the COR, attached to the invoice in WAWF, after each service. The certification of destruction shall certify proper handling of documents, number of bins shredded, date of shredding and the name of the employee who performed the work.
2.3 Quarterly report: The contractor shall prepare a quarterly report stating the number of pounds shredded and total number of containers emptied for that quarter.
2.4 Cost Included: The following costs shall be included in the shredding service: All applicable taxes, cost of providing collection bins (for Naval Hospital Beaufort only as Robins Air Force Base do not require collection bins), the process of collecting, shredding, removing, and recycling the shredded material, the preparation of the certificate of destruction for each visit, the preparation of separate invoice for each service visit, and the preparation of quarterly report of bin numbers and total weight recycled.
2.5 Security Requirements: The contractor must ensure a high level of security by performing a background check on all employees (the background check shall reflect history for the past seven years), required drug screens, and have a signed confidentiality agreement from each employee. The contractor must be a member of the National Association of Information Destruction (NAID) and be insured by an insurer recognized by NAID. The contractor shall meet the standards set forth by NAID. Contractor must be able to access Federal Military Installations.
2.6 Safety Standards: The contractor shall comply with safety standards identified in Public Law 91-596, Occupational Safety and Health Act. The contractor shall report all accidents, mishaps and near misses on a Contractor Significant Incident Report (CSIR) form and submit to the Contracting Officer in a timely manner. The process of a Contractor Significant Incident Report is as follows: (1) Make an initial report immediately following the incident. (2) Develop a follow-on report by close of business the day of the incident. (3) Provide a final report within 24 hours after completing the investigation of the accident.
2.7 Contractor Agreement
2.7.1 The Contractor shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.
2.7.2 The Contractor shall use appropriate safeguards to prevent use or disclosure of the Protected Health Information other that as provided for by this Contract.
2.7.3 The Contractor shall mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Contract.
2.7.4 The Contractor shall report to the Government any security incident involving protected health information of which it becomes aware.
2.7.5 The Contractor shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Contractor becomes aware.
2.7.6 The Contractor shall ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor on behalf of the Government, shall agree to the same restrictions and conditions that apply through this Contract to the Contractor with respect to such information.
2.7.7 The Contractor shall provide to the Government or an Individual, in time and manner designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.
2.8 Obligations of the Government
2.8.1 Upon request the Government shall provide the Contractor with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520, as well as any changes to such notice.
2.8.2 The Government shall provide the Contractor with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect the Contractor's permitted or required uses and disclosures.
2.8.3 The Government shall notify the Contractor of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522.
2.9 Permissible Requests by the Government
2.9.1 The Government shall not request the Contractor to use or disclose Protected Health Information in any manner that would not be permissible under the HIPAA Privacy Rule, DOD 6025.18-R, the HIPAA Security Rule, or DOD 8580.02-R, if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative activities of the Contractor as otherwise permitted by this clause.
2.10 Termination
2.10.1 Termination. Any breach by the Contractor, may be subject to termination under any applicable default or termination provision of this contract.
3.0 Qualifications/Considerations
3.1 Special Qualifications/Considerations: None.
4.0 Points of Contact
4.1 Points of Contact: The following personnel are considered key Government personnel:
Naval Hospital Beaufort, South Carolina
Contracting Officer's Representative (COR): Richard Root
Email address: richard.d.root10.civ@health.mil
Telephone Number: (843) 228-5373
Technical POC: David Thompson, Environmental Manager
Email Address: william.d.thompson94.civ@health.mil
Office Number: (843) 228-5806
Cell Number: (832) 244-7615
Program Manager: Cindy Goodson
Email Address: cindy.l.goodson.civ@health.mil
Office Number: (843) 228-5151
Cell Number: (843) 263-4425
Robins Air Force Base, Georgia
Contracting Officer's Representative (COR): SSgt Derrick Gordon
Email Address: derrick.t.gordon.mil@health.mil
Telephone Number: (478) 327-7809
Alternate COR: MSgt Jamie Langry
Email Address: jamie.l.langry.mil@health.mil
Telephone Number: (478) 327-8331
Program Manager: Brett Goff
Email Address: brett.c.goff.civ@health.mil
Office Number: (478) 926-0280
Contracting Office: DHACA-HCD-SE
Contracting Officer: Andrew Pounds
Email Address: andrew.j.pounds2.civ@health.mil
Telephone Number: (726) 203-0151
Contract Specialist: Brittany Belsches
Email Address: brittany.n.belsches.civ@health.mil
Telephone Number: (301) 619-9116
Deliveries or Performance
Line Item 0001
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2026 to 07 Feb 2027 08 Apr 2026 to 07 Apr 2027
Information From To
Delivery Delivery Required On 08 Feb 2026.
Delivery Period PeriodStart = 08 Apr 2026. PeriodEnd = 07 Apr 2027.
Line Item 0002
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2026 to 07 Feb 2027 08 Apr 2026 to 07 Apr 2027
Information From To
Delivery Delivery Required On 08 Feb 2026.
Delivery Period PeriodStart = 08 Apr 2026. PeriodEnd = 07 Apr 2027.
Option Line Item 1001
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2027 to 07 Feb 2028 08 Apr 2027 to 07 Apr 2028
Information From To
Delivery Delivery Required On 08 Feb 2027.
Delivery Period PeriodStart = 08 Apr 2027. PeriodEnd = 08 Apr 2028.
Option Line Item 1002
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2027 to 07 Feb 2028 08 Apr 2027 to 07 Apr 2028
Information From To Delivery Period PeriodStart = 08 Apr 2027. PeriodEnd = 07
Delivery Delivery Required On 08 Feb 2027. Apr 2028.
Option Line Item 2001
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2028 to 07 Feb 2029 08 Apr 2028 to 07 Apr 2029
Information From To
Delivery Delivery Required On 08 Feb 2028.
Delivery Period PeriodStart = 08 Apr 2028. PeriodEnd = 07 Apr 2029.
Option Line Item 2002
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2028 to 07 Feb 2029 08 Apr 2028 to 07 Apr 2029
Information From To
Delivery Delivery Required On 08 Feb 2028.
Delivery Period PeriodStart = 08 Apr 2028. PeriodEnd = 07 Apr 2029.
Option Line Item 3001
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2029 to 07 Feb 2030 08 Apr 2029 to 07 Apr 2030
Information From To
Delivery Delivery Required On 08 Feb 2029.
Delivery Period PeriodStart = 08 Apr 2029. PeriodEnd = 07 Apr 2030.
Option Line Item 3002
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2029 to 07 Feb 2030 08 Apr 2029 to 07 Apr 2030
Information From To
Delivery Delivery Required On 08 Feb 2029.
Delivery Period PeriodStart = 08 Apr 2029. PeriodEnd = 07 Apr 2030.
Option Line Item 4001
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2030 to 07 Feb 2031 08 Apr 2030 to 07 Apr 2031
Information From To
Delivery Delivery Required On 08 Feb 2030.
Delivery Period PeriodStart = 08 Apr 2030. PeriodEnd = 07 Apr 2031.
Option Line Item 4002
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2030 to 07 Feb 2031 08 Apr 2030 to 07 Apr 2031
Information From To
Delivery Delivery Required On 08 Feb 2030.
Delivery Period PeriodStart = 08 Apr 2030. PeriodEnd = 07 Apr 2031.
Option Line Item 5001
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2031 to 07 Aug 2031 08 Apr 2031 to 07 Oct 2031
Information From To
Delivery Delivery Required On 08 Feb 2031.
Delivery Period PeriodStart = 08 Apr 2031. PeriodEnd = 07 Oct 2031.
Option Line Item 5002
The following Delivery Information modifications were made:
Information From To Period of Performance 08 Feb 2031 to 07 Aug 2031 08 Apr 2031 to 07 Oct 2031
Information From To
Delivery Delivery Required On 08 Feb 2031.
Delivery Period PeriodStart = 08 Apr 2031. PeriodEnd = 07 Oct 2031.
| SUMMARY OF CHANGES |
| Solicitation/Contract Form |
| Supplies or Services & Prices or Costs |
| Description/Specifications/Statement of Work |
| Deliveries or Performance |
| IDCode: J |
| Page: 1 |
| Pages: 10 |
| AmendNo: 0001 |
| EffDate: 05 Mar 2026 |
| ReqNo: |
| ProjNo: |
| IssCode: HT9406 |
| AdmCode: |
| IssuedBy: DEFENSE HEALTH AGENCY |
HCD SOUTHEAST, 808 SCHREIDER STREET
FREDERICK, MD 21702
UNITED STATES
Brittany Belsches, Email: brittany.n.belsches.civ@health.mil Telephone: (301) 619-9116 AdminBy:
SCD: PAS:
| ContractorNameAdd: |
| Code: |
| FacCode: |
| SolChg: 1 |
| SolNo: HT940626QE002 |
| SolDate: 05 Mar 2026 |
| AwardChg: Off |
| AwardNo: |
| AwardDate: |
| Amended: 1 |
| OffrExt: 1 |
| OffrNoEx: Off |
| NoCopies: 1 |
| ApprData: See Section G - Contract Administration Data |
| ChgeOrd: Off |
| ChgeOrder: |
| Modify: Off |
| SuppAgre: Off |
| SuppAuth: |
| ModOthr: Off |
| OthrSpec: |
| NoReq: Off |
| Require: Off |
| Copies: |
| Descript: The purpose of the amendment is to modify the period of performance FROM 08 Feb 2026 through 07 Aug 2031 TO 08 April 2026 through 07 October 2031. |
Any updates to pricing due to the period of performance change, are to be submitted no later than 10 March 2026, 12:00PM EST.
| ContNameTitle: |
| CoNameTitle: Lenore Y. Paseda |
| ContDate: |
| CODate: 05 Mar 2026 |
File details come from the government source that posted it. Updated .