Attachment 2 Solicitation Instructions LPTA.pdf

SOURCE SELECTION INFORMATION FAR 2.101 & 3.104

SOLICITATION

Instructions to Vendors / Evaluation Factors

Defense Finance and Accounting Services Material Handling Vehicle Maintenance Services

PR: HQ0483620940 Solicitation: HQ042326QE024

Description: This is a solicitation for commercial supplies/services prepared in accordance with Revolutionary Federal Acquisition Regulations (FAR) Overhaul (RFO) Part 12. This announcement constitutes the only solicitation.

The solicitation number is HQ042326QE024 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This requirement is solicited as a total small business set-aside. The associated NAICS is 811310 and the small business size standard is $12.5M.

The anticipated period of performance is a one-year base period and four additional one-year option periods.

ISSUED BY:

DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152

CONTRACTING SPECIALIST:

Veronica Hay Phone Number: 667-894-7327 Email: veronica.c.hay.civ@mail.mil

CONTRACTING OFFICER:

Christina Rosen Phone Number: 667-894-8171 Email: christina.l.rosen.civ@mail.mil

All quotes should be emailed to the contacts above before the established closing date/time.

Questions shall be submitted by April 7th, 2026, at 12:00 PM (Noon) EST.

Quotations shall be submitted by April 10th, 2026, at 12:00 PM (Noon) EST.

GENERAL INSTRUCTIONS:

Quotations shall include the RFQ number, date of submittal, the vendor’s name, address, CAGE, POC name, phone number, and email. Quotations shall also include attachments. The first attachment represents the vendor’s response to Technical Capability. The second attachment represents the vendor’s response to Price Quote. Vendors may use the body of the email as a cover letter. All emails shall include the RFQ number in the subject line.

mailto:veronica.c.hay.civ@mail.mil

Defense Finance and Accounting Services

SUBMISSION INSTRUCTIONS:

1. Technical Certification: Quoters shall submit proof of certifications, specialized training, and experience.

Category Minimum Requirement Required Documents Certifications The quoter shall provide technicians that posses one of the following: Craftsman Motor Vehicle Certification, National Institute for Automotive Service Excellence, certification from a powered industrial truck manufacture, or other equivalent industry certification.

Submit copies of current and valid certifications for all technicians who will be performing work under the contract and clearly indicate which type of certification each technician holds.

Specialized Training The quoter shall provide technicians that have the specialized training required to meet Occupational Safety and Health Administration (OSHA) standards for repairs, diagnostics, and safety of material handling vehicles.

Submit documentation (e.g., training certificates, course completion records) demonstrating that all technicians who will be performing work under the contract have received OSHA-compliant training for material handling vehicles.

Experience The quoter shall provide technicians with, at minimum, one-year of experience with maintenance and repair of material handling vehicles.

Submit a resume or detailed work history for each technician, clearly outlining their experience with material handling vehicles.

2. Price Quote: Attached to the solicitation is a Schedule of Items table. For Scheduled Preventative Maintenance, provide a Firm Fixed Price (FFP) for the base period and all option periods. The price for Scheduled Preventative Maintenance shall include all labor, materials, equipment and travel necessary to provide this service as required by the PWS. For Unscheduled Maintenance and Repair, provide a fully burdened hourly rate to be used on an as needed basis, for the base period and all option periods.

To permit a thorough and effective evaluation, all submissions shall be as concise, complete and clear as possible so as to permit the Government to make an evaluation without further discussions. The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

Defense Finance and Accounting Services

EVALUATION:

The basis for award selection is Lowest Price Technically Acceptable (LPTA). To be technically acceptable, the quoter must submit all required documents and receive a rating of Acceptable for Technical Certification. To be technically acceptable the quoter must also not take any exceptions to the

RFQ.

1. Technical Certification: Technical Certification will be evaluated on an Acceptable/Unacceptable basis as follows:

Acceptable The quote includes all required documents and demonstrates the ability to meet the requirements of the PWS.

Unacceptable The quote does not include all required documents and/or does not successfully demonstrate the ability to meet the requirements of the PWS.

The Government will begin the evaluation process with a ranking based on the Total Evaluated Price from the lowest to highest price. Following the price ranking, the lowest priced quote(s) will be evaluated for technical acceptability under the non-price factor(s) according to the evaluation criteria. If acceptable, the evaluation will stop at that point and award will be made to the lowest priced technically acceptable quoter. If unacceptable, the Government will continue to review quotes in order of price until evaluating one that is technically acceptable and eligible for award. The Government reserves the right to conduct additional technical evaluations as deemed necessary.

2. Price: Quoters shall submit a price quote using the Schedule of Items table.

Price reasonableness will be determined in accordance with RFO 12.204(a).

The government has included 52.217-8, Option to Extend Services. For evaluation purposes, the Government will consider the price for the six-month Option to Extend Services as equal to half the price of the last option period quoted. The total evaluated price will include the base period and all options including the Option to Extend Services. Evaluation of options will not obligate the government to exercise the options.

Quotes shall remain valid for a minimum of 60 days.

WAGE DETERMINATION:

The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference within FAR 52.212-5. Wage Determination Number 2015-4787 Revision 31, Last Revised Date December 03,2025, is applicable to this contract and may be found at: https://sam.gov/wage-determinations https://sam.gov/wage-determinations

Defense Finance and Accounting Services

PROTESTS:

Companies protesting this procurement may file a protest 1) with the contracting officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office. A protest filed with the agency per # 3) should clearly state that it is an "Agency Level Protest under Executive Order No. 12979." Absent a clear indication of the intent to file an agency level protest, a protest will be presumed to be a protest to the contracting officer. Upon request, the agency will consider an independent review at a level above the contracting officer for protests filed with the agency per #3).