CUB Chiller Preventative and Corrective Maintenance Services

Fermi National Accelerator Laboratory, through Fermi Forward Discovery Group LLC, is soliciting preventative and corrective maintenance services for five water-cooled Trane CenTraVac chillers and associated refrigerant monitors located in the Central Utility Building at Fermilab in Batavia, Illinois. Qualified subcontractors must demonstrate minimum five years of HVAC industry experience with Trane CenTraVac centrifugal chillers, provide a 24-hour emergency dispatch capability with rapid reporting within 24 hours, and identify at least two dedicated technicians and a Quality Assurance representative as key personnel. The evaluation employs a tradeoff methodology that weights technical factors and past performance equally with price, using adjectival ratings of Outstanding, Excellent, Good, Satisfactory, or Unsatisfactory. Technical evaluation focuses on experience with Trane chillers, technical support and emergency response capabilities, and identification of qualified key personnel. Proposals must be submitted electronically to smercil@fnal.gov no later than April 10, 2026 at 5:00 PM CST, with written questions due by March 27, 2026 at 5:00 PM CST; a mandatory pre-proposal site visit was held on March 25, 2026 at 1:00 PM CST at the Central Utility Building.

This is an unrestricted solicitation with no small business set-aside, classified under NAICS code 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a small business size standard of $12.5 million. No incumbent contractor is identified in the solicitation documents, and no explicit award value or budget range is disclosed. The contract structure consists of a base year from May 4, 2026 through May 3, 2027, plus four optional one-year renewal periods extending through May 3, 2031, with pricing submitted as lump-sum amounts for each contract year. Services will be performed at the Central Utility Building in Batavia, Illinois, with the scope including quarterly preventative maintenance tasks, semi-annual lubrication services, annual comprehensive testing and analysis, refrigerant monitor maintenance, and corrective maintenance with a mandatory four-hour emergency response requirement. All subcontractor employees must comply with Real-ID requirements and complete mandatory Subcontractor Orientation and CUB Training, and subcontractors must maintain comprehensive insurance coverage including $1,000,000 in commercial general liability and $1,000,000 in automobile liability, with minimum 90-calendar-day proposal acceptance period required.