Coolant Machine Maintenance Service

The Department of the Navy Naval Sea Systems Command is seeking a contractor to provide continual maintenance services for machine coolant used in industrial plant equipment at Norfolk Naval Shipyard in Portsmouth, Virginia. The contractor must supply all necessary technicians, materials, equipment, and management functions to maintain coolant levels and quality across 164 pieces of machinery distributed throughout six buildings within the facility's Controlled Industrial Area. Key requirements include using either Hocut 795 or Castrol Hysol MB 50 coolant (or approved equivalents), CIMCLEAN 30 cleaning agent, maintaining a 500-gallon emergency coolant supply, conducting bi-weekly laboratory analysis and weekly refractometer monitoring, and responding to contamination events within 24 hours (limited to six requests or 200 gallons annually). Evaluation will be conducted on a Lowest Price Technically Acceptable (LPTA) basis using three factors: Technical Capability (demonstration of compliance with Performance Work Statement requirements and submission of technical certification), Past Performance (submission of 3-5 similar project samples from the last three years), and Price. Questions must be submitted by May 6, 2026 at 9:00 AM EST, and proposals are due May 23, 2026 at 8:00 AM EST, with quotations remaining valid for a minimum of 60 days.

This procurement is designated as a Total Small Business Set-Aside under NAICS code 811310 with a small business size standard of $12.5 million; no incumbent contractor is identified in the solicitation materials. The contract structure includes one base year (September 1, 2026 through August 31, 2027) plus four 12-month option years and one 6-month option year, extending potential contract performance through October 1, 2031. The specific award value or budget ceiling is not disclosed in the solicitation notice. The contractor must be registered in the System for Award Management (SAM) and comply with facility security requirements, including obtaining SECNAV 5512 data clearance, DBIDS cards, vehicle passes, and Green NAVSEA access badges demonstrating U.S. citizenship. All work must be performed between 7:20 AM and 3:50 PM on non-federal holidays at Norfolk Naval Shipyard in Portsmouth, Virginia 23709, with maintenance operations occurring on-site across the six specified buildings housing the equipment inventory.