Coolant Maintenance
Closed Pre-Solicitation Posted
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- Solicitation number
- N4215826900F0023
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Portsmouth, Virginia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Norfolk Naval Shipyard (NNSY), under the Department of the Navy Naval Sea Systems Command, is conducting market research to identify qualified contractors to provide continual maintenance services for machine coolant at its Portsmouth, Virginia facility. The procurement seeks experienced contractors capable of managing coolant maintenance across 164 pieces of industrial machinery located in six buildings within the Controlled Industrial Area, including CNC lathes, mills, boring machines, grinders, and other precision manufacturing equipment. Key contract requirements include providing all necessary technicians, equipment, materials, and tools; conducting weekly refractometer monitoring and bi-weekly laboratory sampling; maintaining specified coolant concentration levels (5-7% for non-nuclear and 10% for nuclear machinery); managing hazardous waste per environmental protocols; providing 500 gallons of emergency coolant; and ensuring all personnel maintain SECNAV 5512 clearance and valid base credentials. The Government anticipates issuing a Firm Fixed Price contract and is interested in responses from both large and small businesses with demonstrated experience in similar work; however, this Pre-Solicitation Notice is for informational and planning purposes only and does not constitute a commitment to award or compensate respondents. The response deadline is February 6, 2026 at 9:00 AM EST, and interested parties must provide company information, CAGE and DUNS numbers, point of contact details, socioeconomic status (if applicable), and a detailed explanation of their company's ability to perform 100% of the required efforts.
This procurement carries no set-aside designation and identifies no incumbent contractor information in the available documentation. The contract structure comprises one Base Year of 12 months (April 1, 2026 through March 31, 2027) plus four 12-month option years and one additional 6-month option year, with a potential contract period extending to October 1, 2031. While specific award values or budget ranges are not disclosed in the Pre-Solicitation Notice, the scope encompasses maintenance of the current 164-piece equipment inventory with the possibility of adding up to 200 additional pieces of equipment during the contract term, with pricing adjustments to be addressed through modification. The contractor must provide HOCUT 795 coolant or equivalent meeting specified performance standards and perform all work between 7:20 AM and 3:50 PM on non-federal holidays, with monthly coordination meetings required with NNSY representatives. The anticipated NAICS code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance), and the Product Service Code is J068 (Maint/Repair/Rebuild of Equipment—Chemicals and Chemical Products).
Notice text
PLEASE NOTE THAT THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL
This notice is issued by Norfolk Naval Shipyard (NNSY) for the sole purpose of conducting Market Research in accordance with Federal Acquisition Regulation (FAR) Part 10, to provide services for the continual maintenance of machine coolant. This effort is to seek out qualified sources capable of providing services required by the attached DRAFT Performance Work Statement (PWS). All interested parties are encouraged to respond.
The anticipated North American Industry Classification System (NAICS) code is 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Product Service Code (PSC) is J068- Maint/repair/rebuild Of Equipment – Chemicals and Chemical Products. The Government anticipates issuing a Firm Fixed Price (FFP) type contract for one Base Year of 12 months plus four (4) 12-month option years.
The Government is interested in receiving responses from all qualified sources capable of providing the services. Large and small companies that have experience with these services are encouraged to respond to this notice by 6 February 2026 at 9:00 AM EST. This notice is for informational and planning purposes only, and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information solicited. The Government will not return any information submitted, nor will the Government compensate any company who responds to this Notice. Proprietary information submitted will be protected, when so designated. The following key information is requested:
- Company name, address, telephone number, CAGE code, DUNS number, point of contact (name, phone# and e-mail). If your company is a small business, please identify the socioeconomic status.
- Have you performed the same or similar work in the past?
- Explanation of the company's ability to perform 100% of the efforts required. This statement shall not reiterate or duplicate the language set forth in this notice or language from the attached DRAFT PWS. Your CAPABILITIES STATEMENT shall demonstrate your company’s ability to perform these critical tasks. Additionally, if significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
Interested sources should send requested information in a single Adobe Acrobat (.pdf) email attachment to roshanda.l.sansom.civ@us.navy.mil with a page limitation of 10 pages no later than 6 February 2026 @ 9:00 AM EST. NO HARD COPY OR FACSIMILE SUBMISSIONS SHALL BE ACCEPTED.
Requests for a solicitation package will not be honored nor will technical point-of-contact information be provided.
Other Pertinent Information:
Attachment 1 - PWS for Coolant Maintenance
Attachment 2 – Appendix A
Attachment 3 – Appendix B
Files
| File | Type | Posted |
|---|---|---|
| PWS for Coolant Maintenance.docx | DOCX document | |
| Appendix B.pdf | ||
| Appendix A (Equipment List) SN.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Coolant Machine Maintenance Service | Solicitation | |
| This notice | Pre-Solicitation |
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