This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Part 12. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

The RFQ number is N4215826900F0023. This solicitation documents and incorporates provisions and clauses in effect through FAC 2026-01 effective March 2026, and DFARS Change Notice 20251110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is $12.5M. The Product Service Code is J068.

The proposed contract action is for commercial supplies for which the Government intends to solicit as a total Small Business Set-Aside. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government.

QUESTIONS: Offerors may submit their questions regarding clarification of solicitation requirements to Roshanda Sansom by email at roshanda.l.sansom.civ@us.navy.mil no later than 9:00 AM EST on May 6, 2026. Any questions received after this deadline may not be answered.

Period of Performance (POP): 1 year (12 months) plus 4 (12 - month option years)

Base Period: 9/1/26-8/31/27

Plus 4 (12-month option years): 9/1/27 - 8/31/31

The table below represents the intended CLIN structure:

ITEM NO.

DESCRIPTION QTY UNIT UNIT

PRICE TOTAL

CLIN 0001

Coolant Machine Maintenance Service

12 Months

CLIN 1001

CLIN 2001

CLIN 3001

CLIN 4001

https://www.acquisition.gov/browse/index/far

CLIN 5001

6 Months

TOTAL PRICE – 1 (12-month) Base Year plus 4 (12 – month) and 1 (6 -month) Option Years

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. Quote must include signed vendor certification (See Attachment 8 Appendix E – Contractor Technical Certification Template). The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by the announcement closing time of 8:00 am EST on May 23, 2026. Email quotes to roshanda.l.sansom.civ@us.navy.mil.

Quotes shall be valid for sixty (60) days (at minimum).

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation) FEB 2026

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items”, the following information shall be received by NAVSEA Service Contracts Division, Norfolk Naval Shipyard.

This requirement will be awarded using procedures under Federal Acquisition Regulations FAR Part 12 – Acquisition of Commercial Items. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis in accordance with the evaluation criteria provided below in FAR 52.212.

1) Interested vendors may send the quotation to the Navy by replying via email to Roshanda.L.Sansom.civ@navy.mil no later than 8:00 AM EST Time Zone on 23 May 2026.

2) Proposal content and instructions when submitting a quote shall consist of:

a. Factor 1: Contractor Technical Capability

b. Factor 2: Past Performance

c. Factor 3: Price (Include Monthly Rates)

Quotations must consist of the following information and documentation submitted together to be considered responsive.

2.1) Factor 1: Technical Capability:

Factor 1 submissions must consist of the following (2) two elements:

Element 1: Technical Capability Narrative: Each Vendor must provide an adequate technical capability statement that their quote is in compliance with the certifications and qualifications outlined within the statement of work and all associated Attachments and Exhibits of the solicitation. The statement should be sufficient to enable the government to make a meaningful evaluation and arrive at a sound determination as to whether or not the quote will satisfy the requirements of the Government as stated in this request for quote.

mailto:Roshanda.L.Sansom.civ@navy.mil

Element 2: Technical Certification Template

Each Offeror must complete Attachment 8 – Technical Certification Template to certify that they meet the minimum capabilities for Coolant and Cleaning Agents in accordance with the PWS. Please see the following information for requirements and instructions for seeking approval of equivalent products.

Due to the shipyard’s authorized use requirements, to be acceptable, offerors must quote use of one of the following coolants and cleaning agents to be technically acceptable:

Coolant:

• Hocut 795 (preferred)

• Castrol Hysol MB 50

*Equivalent* - Any coolant outside of the two listed, believed by offeror to be equivalent, must meet technical review for approval/acceptability by NNSY prior to the deadline of questions indicated below.

Submit request for approval to Roshanda.L.Sansom.civ@navy.mil.

Cleaning Agent:

• CIMCLEAN 30

*Equivalent* - Any cleaning agent outside of the one listed, believed by offeror to be equivalent, must meet technical review for approval/acceptability by NNSY prior to the deadline of questions indicated below.

Submit request for approval to Roshanda.L.Sansom.civ@navy.mil.

Quotes submitted shall be IAW the Schedule contained in the Solicitation. Quotes shall be held firm for a minimum of sixty (60) days.

2.2) Factor 2: Past Performance

Each Offeror must demonstrate, through past performance, an ability to perform the work described in this solicitation. Factor 2 submissions must include the following information:

• Relevant Experience: Submit a minimum of three (3) and a maximum of five (5) project samples of similar scope and magnitude completed within the last three (3) calendar years.

• Content: For each project, provide: Customer name, Contract Number, Point of Contact (name, email, phone), brief project description, and a discussion of how the project is relevant to the PWS requirements.

• Performance: Detail any positive performance assessments (e.g., CPARS).

• Lack of Past Performance: An offeror without a record of recent/relevant past performance will not be evaluated favorably or unfavorably, and will receive a "Neutral Confidence" rating, which will be deemed acceptable.

2.3) Factor 3: Price Submission

Vendor shall annotate unit price and total amount for CLIN 0001-CLIN 4001.

*Also include a separate quote sheet with a price breakdown.

QUESTIONS:

Offerors may submit questions regarding clarification of solicitation requirement Roshanda Sansom by email at Roshanda.L.Sansom@civ@navy.mil by May 6, 2026@ 0900 AM EST. ANY QUESTIONS RECEIVED

AFTER THIS DATE WILL NOT BE ANSWERED.

52.212-2 Evaluation-Commercial Products and Commercial Services. (Deviation) FEB 2026

(a) The Government will utilize the Lowest Price Technically Acceptable (LPTA) source selection process as defined in FAR 15.101-2. Award will be made to the lowest-priced, responsible offeror whose proposal conforms to the solicitation requirements (including all stated terms, conditions, representations, and certifications) and is deemed Technically Acceptable and provides an Acceptable/ Neutral Confidence rating for Past Performance.

A proposal that does not meet the minimum standards for any factor will be deemed "Unacceptable" and will not be considered for award, regardless of price.

Noncompliance with the solicitation requirements will raise serious concern regarding an offeror’s technical ability to fulfill this requirement and may be grounds to eliminate the quote from further consideration for contract award. Evaluation will be conducted as follows:

Factor 1 - Technical Capability

Element 1: Offerors must submit a max of sufficient narrative demonstrating their ability to successfully execute the Performance Work Statement. This document should clearly outline their understanding of the requirements, proposed execution strategies, and operational readiness.

Element 2: Technical Check sheet: Vendors must complete Attachment 8 Technical acceptability will be defined as follows:

The Government will evaluate the offeror's technical capability Factor Submission to determine if it demonstrates a clear understanding of the requirements outlined in the Performance Work Statement (PWS) and submission requirements in 52.212-1 above based on the following rating definitions.

Table 1 – Technical Capability Ratings Rating Definition

Acceptable Proposal clearly meets the minimum requirements of the solicitation Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 1 will be evaluated first. Offerors who fail to possess an acceptable technical narrative will not be considered for award and Factor 2 of their submission will not be evaluated.

Factor 2 – Past Performance

The Government will evaluate past performance to assess the probability of the offeror successfully accomplishing the requirements based on their record of past performance. Past performance will first be evaluated for recency based on the definition in table 2 below. Recent past performance will then be evaluated for relevance based on the definitions in Table 3 below. Offerors will then be given an overall Confidence Assessment Rating of acceptable, unacceptable, or neutral based on the recency and relevancy of their past performance submission. To receive an overall confidence rating of Acceptable, offerors must be determined acceptable for both recency and relevance.

Table 2 – Past Performance Recency Ratings

Acceptable Performance was within the last three (3) calendar years.

Unacceptable Performance was not within the last three (3) calendar years.

Table 3 – Past Performance Relevance Ratings

Acceptable Performance is similar in scope, complexity, and magnitude (dollar value, volume) to the requirements of the PWS.

Unacceptable Performance is not similar in scope, complexity, and magnitude (dollar value, volume) to the requirements of the PWS.

Table 4 – Overall Past Performance Rating

Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

Neutral In the case of an offeror without a record of recent/relevant past performance, the offeror will not be evaluated favorably or unfavorably and will receive a "Neutral" rating.

An offeror without a record of recent/relevant past performance will not be evaluated favorably or unfavorably, and will receive a "Neutral Confidence" rating, which will be deemed acceptable.

Factor 3 - Price

The Government will evaluate the quoted prices to determine if they are fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The evaluated price will be determined by adding the sum of the extended pricing for all CLINs.

Each Vendor’s price quote must be based on the Government’s specifications and other contractual requirements. If the prices to be used are based on a published price list or catalog, the Vendor shall so state and provide a copy of the document with its price quote. If the prices are to be based on established market prices, not otherwise published, or are prices applicable only to the proposed contract, the Vendor shall so state.

The Government intends to award without discussions; however, the Government may conduct discussions if determined necessary. Each quoter should recognize that its initial price and non-price quote may be used as the sole and final basis for award and should quote accordingly.

Evaluations will be based solely on the materials included in the quotes. Therefore, the Vendor’s initial quote should contain their best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with quoters regarding clarification of quote elements. At any time prior to selection, including upon receipt of quotes, the Government may exclude a quote from further consideration for any material failure to follow instructions or including the omission of required information.

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):

52.203-3 Gratuities APR 1984 52.203-6 Restrictions on Subcontractors Sales to the Government. (Alternate I) NOV 2021 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. SEP 2024 52.203-12 Limitation on Payments to Influence Certain Federal Transactions. JUN 2020 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation JAN 2017 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. JAN 2017 52.204-7 System for Award Management-Registration. (Deviation) FEB 2026 52.204-9 Personal Identity Verification of Contractor Personnel. JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Deviation) FEB 2026 52.204-13 System for Award Management-Maintenance. (Deviation) FEB 2026 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation) FEB 2026 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (Deviation) FEB 2026 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation) FEB 2026 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (Deviation) FEB 2026 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation) FEB 2026 52.212-2 Evaluation-Commercial Products and Commercial Services. (Deviation) FEB 2026 52.212-3 Offeror Representation and Certifications—Commercial Items (DEC 2022) DEC 2022 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation) FEB 2026 52.217-5 Evaluation of Options. (Deviation) FEB 2026 52.217-8 Option to Extend Services. NOV 1999 52.217-9 Option to Extend the Term of the Contract. MAR 2000 52.219-1 Small Business Program Representations. (Deviation) FEB 2026 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (Deviation) FEB 2026 52.219-6 Notice of Total Small Business Set-Aside. (Deviation) FEB 2026 52.219-8 Utilization of Small Business Concerns. (Deviation) FEB 2026 52.219-9 Small Business Subcontracting Plan. (Deviation) FEB 2026 52.219-14 Limitations on Subcontracting. (Deviation) FEB 2026 52.219-16 Liquidated Damages-Subcontracting Plan. (Deviation) FEB 2026 52.219-28 Postaward Small Business Program Rerepresentation. (Deviation) FEB 2026 52.219-33 Nonmanufacturer Rule. (Deviation) FEB 2026 52.222-3 Convict Labor. (Deviation) FEB 2026 52.222-35 Equal Opportunity for Veterans. (Deviation) FEB 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation) FEB 2026 52.222-37 Employment Reports on Veterans. (Deviation) FEB 2026 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation) FEB 2026 52.222-41 Service Contract Labor Standards. (Deviation) FEB 2026 52.222-42 Statement of Equivalent Rates for Federal Hires. MAY 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (Deviation) FEB 2026

52.222-50 Combating Trafficking in Persons. (Deviation) FEB 2026 52.222-54 Employment Eligibility Verification. (Deviation) FEB 2026 52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation) FEB 2026 52.223-3 Hazardous Material Identification and Safety Data. (Deviation) FEB 2026 52.223-5 Pollution Prevention and Right-to-Know Information. MAY 2024 52.223-11 Ozone-Depleting Substances. (Deviation) FEB 2026 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners. (Deviation) FEB 2026 52.223-23 Sustainable Products. (Deviation) FEB 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. MAY 2024 52.229-11 Tax on Certain Foreign Procurements-Notice and Representation. JUN 2020 52.229-12 Tax on Certain Foreign Procurements. FEB 2021 52.232-2 Payments under Fixed-Price Research and Development Contracts. APR 1984 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. OCT 2018 52.232-39 Unenforceability of Unauthorized Obligations. JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. MAR 2023 52.233-3 Protest after Award. (Deviation) FEB 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) FEB 2026 52.237-1 Site Visit. APR 1984 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. APR 1984 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation) FEB 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation) FEB 2026 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. (Deviation) FEB 2026 52.242-13 Bankruptcy. JUL 1995 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation) FEB 2026 52.252-1 Solicitation Provisions Incorporated by Reference. FEB 1998 52.252-2 Clauses Incorporated by Reference. FEB 1998 52.252-5 Authorized Deviations in Provisions. NOV 2020 52.252-6 Authorized Deviations in Clauses. NOV 2020 252.201-7000 Contracting Officer's Representative. DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD Officials. SEP 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. JAN 2023 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. OCT 2016 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information. JAN 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. MAY 2024 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. JAN 2023 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation. DEC 2019 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. MAY 2021 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. JAN 2023 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. NOV 2023 252.204-7021 Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements. NOV 2025 252.204-7022 Expediting Contract Closeout. MAY 2021 252.204-7023 Reporting Requirements for Contracted Services. JUL 2021 252.204-7024 Notice on the Use of the Supplier Performance Risk System. MAR 2023 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism. MAY 2019 252.215-7008 Only One Offer. DEC 2022 252.217-7003 Changes. DEC 1991 252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements. JAN 2023

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials. SEP 2014 252.223-7008 Prohibition of Hexavalent Chromium. JAN 2023 252.225-7012 Preference for Certain Domestic Commodities. APR 2022 252.225-7048 Export-Controlled Items. JUN 2013 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism. DEC 2022 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. MAY 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. JAN 2023 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. JUN 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. JUN 2023 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns. JUN 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. DEC 2018 252.232-7006 Wide Area Work Flow Payment Instructions. JAN 2023 252.232-7010 Levies on Contract Payments. DEC 2006 252.232-7011 Payments in Support of Emergencies and Contingency Operations. MAY 2013 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. JAN 2023 252.243-7002 Requests for Equitable Adjustment. DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial Services. NOV 2023 252.247-7023 Transportation of Supplies by Sea. OCT 2024

STATEMENT OF WORK

Performance Work Statement for the Continual Maintenance of Machine Coolant.

1. Introduction: The requiring activity is for Norfolk Naval Shipyard (NNSY), Portsmouth, Virginia. NNSY currently requires a firm, fixed price contract for Continual Maintenance of Machine Coolant.

2. Performance: The contractor shall provide all technicians, procurement, handling, management functions, transportation, equipment, parts, tools, materials, supervision and all other items / services necessary to perform on-site continual maintenance of machine coolant for all equipment listed in Attachment 4 Appendix A (Equipment List) SN.

3. Place of Performance: All services shall be accomplished inside buildings located within the Controlled Industrial Area (CIA) at NNSY (Norfolk Naval Shipyard, Portsmouth, VA 23709). If additional equipment is added to the contract, additional buildings may be added as well. All buildings are less than one mile apart and shall consist of the following:

3.1. 163

3.2. 171

3.3. 202

3.4. 234

3.5. 510

3.6. 1505

4. Period of Performance: The Period of Performance will be one Base Year of 12 months and four 12-month option years, including a 6-month option per FAR 52.217-8.

5. Equipment Specifications: Contractor shall perform continual maintenance of machine coolant for all equipment listed in Attachment 4 Appendix A (Equipment List) SN.

5.1. During the term of this contract, the Government may remove or replace obsolete or unrepairable equipment or add additional IPE (of similar type and manufacturer) not to exceed 200 pieces of equipment. The inventory list will be updated to address any added or replaced equipment and will be provided to the contractor via contract modification. Pricing adjustments, if any, will be addressed at time of modification to ensure all equipment to be serviced has full coverage under the contract.

6. Contractor Responsibilities:

6.1. Coolant: Shall be HOCUT 795 manufactured by Houghton International or equivalent.

6.1.1. Contractor shall utilize coolant with all of the following qualities:

6.1.1.1. Resistant to microbial degradation of the fluid

6.1.1.2. Compatible with hard water

6.1.1.3. Bio-stable

6.1.1.4. Reduces the need for antimicrobial agents

6.1.1.5. Low foaming

6.1.1.6. Protects against corrosion

6.1.1.7. Lubricates ways and indexing mechanisms

6.1.1.8. Increases tool life

6.1.1.9. Has a minimum 6-month shelf life

6.1.2. Contractor shall provide knowledgeable and experienced coolant management personnel to fulfill the contract’s objectives and duties, including machine-operating skills necessary to drain, circulate and recharge coolant reservoirs.

6.1.3. Contractor shall identify personnel to be trained by Code 106 as Environmental Coordinators (ECs), primary and alternate at no expense to the contractor. The trained ECs will process non-hazardous and hazardous waste as directed by NNSY Code 106 OSHE Program Manual Chapters II-38 and II-45. Copies of these manuals are available upon request.

6.1.4. For sampling, the contractor’s ECs shall provide sampling request forms to NNSY Code 106 as directed by NNSY Shop 31. Sampling shall be performed in the bulk container provided by NNSY Code 106. The purpose of this sampling is to ensure the “waste stream” has not changed.

6.1.5. Contractor shall provide 500 gallons (minimum) of premixed coolant to shop personnel for emergent coolant use during peak work operations and weekends.

6.1.6. Contractor will meet with applicable NNSY representative to discuss and resolve coolant maintenance issues on a monthly or as-needed basis.

6.1.7. Contractor shall be responsible for circulating the coolant for one (1) hour bi-weekly on equipment designated by NNSY as low usage (Not to exceed 15% of total machines listed in Attachment 4 Appendix A- Equipment List) SN.

Note: Circulating coolant is only necessary if HOCUT 795 is not utilized.

6.1.8. Contractor shall provide and own all coolant inventory (utilized coolant for services) and related products.

6.1.9. Contractor shall perform a coolant change-out within 24 hours upon notification from NNSY of coolant contamination involving phenolic, rubber, or similar materials. (Not to exceed six (6) requests or 200 gallons per year).

6.2. Forklift: Forklift operator shall always have a spotter.

6.2.1. Per NNSY OSHE, forklift operation is required a spotter with a whistle while in transits.

6.3. Coolant Cleaning: Any additional machines added to the coolant maintenance program shall be cleaned to meet the following criteria.

6.3.1. Contractor shall remove all coolant, waste liquid and applicable materials as they are generated.

6.3.2. Contractor shall utilize the cleaning procedure in accordance with (IAW) Section 6.3 of this SOW to remove swarf and debris from machine sumps, return trenches, oil pans, chip conveyors, and filtration units.

6.3.3. Contractor shall use a primary cleaning agent (CIMCLEAN 30 or equivalent) with the following qualities (minimum):

6.3.3.1. Capable of being mixed with water or machine lubricants

6.3.3.2. Inhibits corrosion to machine internals

6.3.3.3. Has anti-bacterial properties

6.3.3.4. Can be used as a concentrate or can be used as a mixture with water

6.3.3.5. Shall be 100% miscible (soluble in water)

6.3.3.6. Able to use as a cleaner when mixed with water

6.3.3.7. Able to be mixed with machine fluids during shutdown in concentrated form

6.3.3.8. Shall be able to remove bio-films, dirt, grit, chip-deposits, insoluble soaps and oils from central systems and sumps

6.3.3.9. Shall be compatible with systems made of ferrous metals

6.3.3.10. Protect machine parts from rusting during the cleaning process

6.3.3.11. Can be used in power washers and steam cleaners

6.3.4. Once clean, contractor shall charge machine coolant system completely with virgin coolant (5 – 7% of the utilized coolant for non-nuclear machinery or 10% for nuclear machinery).

6.3.5. Contractor shall circulate the coolant through the machine system to ensure proper mix and operation.

6.3.6. Contractor shall properly package and label regulated / hazardous waste so that it can be turned over to NNSY Code 106 via the EC for proper disposal. Contractor shall turn in all waste as described in NNSY Code 106 OSHE Program Manual Chapters II-38 and II-45.

6.3.7. Removal of used coolant, cleaning and recharging of new coolant shall be accomplished within eight (8) hours on each machine to prevent rust formation on critical machine components.

Note: The coolant cleaning portion of this service is a one-time requirement for additional machines only. Coolant cleaning shall be accomplished within a four (4) week period, start to finish. The contractor shall coordinate with the shop representative to schedule a machine cleaning and coolant change-out. The shop reserves the right to request a change of the schedule based upon unforeseen workload requirements.

6.4. Coolant Cleaning Procedure:

6.4.1. Remove all swarf and debris from sump; return trenches, oil pans and filtration units.

Note: The term “swarf” is defined as fine chips or filings of stone, metal, or other material produced by a machining operation. i.e. – a curl of metal swarf.

6.4.2. Add one (1) gall of the utilized machine cleaner per 50 gallons of dirty coolant (SHALL BE

APPROVED BY NNSY SHOP 31 PRIOR TO USE).

6.4.3. Circulate for four (4) hours through ALL coolant line. Brush all trenches and filter elements, scrub machine, oil pans and exposed surfaces.

6.4.4. When physical cleaning is complete, drain the metal working cleaner from the system.

6.4.5. Fill to capacity with fresh water to remove all traces of cleaner.

6.4.6. REMOVE ALL RINSE WATER.

6.4.7. If rinse water is exceptionally dirty, rinse a second time. Lack of thorough cleaning will cause coolant to become rancid and require re-clean and fresh charge of coolant.

6.5. Coolant Maintenance:

6.5.1. Contractor shall provide services and resources to maintain coolant levels in all equipment listed in Attachment 4 Appendix A (Equipment List) SN.

6.5.2. Contractor shall develop and utilize the weekly monitoring procedure IAW Section 6.5. This procedure will be applied to each machine on a weekly basis as a minimum.

6.5.3. Contractor shall develop and utilize a clean-out data sheet (CDRL A001) for each machine to include the following:

6.5.3.1. Date service was accomplished

6.5.3.2. Whether tramp oil was removed and approximate quantity

6.5.3.3. Initial refractometer reading

6.5.3.4. Whether water or concentrate was added in order to achieve desired coolant concentration

6.5.3.5. Final refractometer reading

6.5.3.6. Service representative signature who performed the work

Note: Contractor shall ensure the monitoring results listed in the data sheet are attached to each machine for inspection purposes

6.5.4. If HOCUT 795 is not utilized as the coolant, contractor shall additionally track coolant performance IAW Sections 6.6, 6.7, and 6.8.

6.5.5. Contractor shall remove all waste liquid seven (7) materials generated during the execution of the duties associated with this contract.

6.6. Weekly Monitoring Procedure:

6.6.1. Skim Tramp Oil etc. from coolant

6.6.2. Check refractometer

6.6.3. Non-Nuclear Machinery:

6.6.3.1. If refractometer is above 7% concentration, fill sump with water to capacity

6.6.3.2. If refractometer is below 5% concentration, fill sump from Charge Buggy with 1% premix to capacity (1% premix subject to change)

6.6.4. Nuclear Machinery:

6.6.4.1. If refractometer is above 10% concentration, fill sump with water to capacity

6.6.4.2. If refractometer is below 10% concentration, fill sump from Charge Buggy with 1% premix to capacity (1% premix subject to change)

6.6.5. Re-check refractometer and record readings

6.6.6. If still below 5% (non-nuclear) or 10% (nuclear), add concentrate ONLY

6.6.7. Re-check refractometer and record all readings on data sheet

6.7. Coolant Performance Metrics:

6.7.1. Contractor shall pull a coolant sample for laboratory analysis bi-weekly.

6.7.2. Contractor shall evaluate each laboratory analysis bi-weekly (with the Government) for at least two months, then determine if analysis can go to monthly monitoring.

6.7.3. Contractor shall NOT utilize fungicide to control fungus level(s).

6.7.4. Coolant analysis (CDRL A002) shall include a minimum of the following:

6.7.4.1. Customer

6.7.4.2. NID#

6.7.4.3. Product

6.7.4.4. Date Charged

6.7.4.5. Capacity

6.7.4.6. Recommended Contraction %

6.7.4.7. Date Sample Taken

6.7.4.8. Date Sample Received

6.7.4.9. Actual Concentration

6.7.4.10. pH Level

6.7.4.11. Tramp Oil

6.7.4.12. Bacteria Level

6.7.4.13. Fungi Level

6.7.4.14. Running Charge of Contraction & pH Level

6.7.4.15. Recommendations

6.8. Coolant Recycling Criteria:

6.8.1. The following details the recycling criteria for Bacteria and Fungi.

6.8.2. Desired concentration range is 5-7% for non-nuclear machinery and 10% for nuclear machinery.

6.8.3. When the coolant recycling standards fall out of the specified acceptable range the contractor shall remove the old coolant and provide replacement coolant or recycle the old coolant using the coolant recovery machine located in NNSY Shop 31.

Note: Contractor shall be responsible for the maintenance and upkeep of the coolant recovery system

Bacteria

Problem Action Recycle Criteria

10,000 biweekly Monitor closely; Add concentration if needed

None

10,000,000 biweekly Add concentration to return to desired concentration range

If 2 consecutive biweekly readings occur and the concentration within the desired concentration range

Fungi

100 biweekly Monitor closely; Add concentration if needed to return to desired concentration range

None

100 biweekly Add concentration to return to desired concentration range

If 2 consecutive biweekly readings occur and the concentration is within the desired concentration range

6.9. Coolant Recharging Criteria:

6.9.1. The following details the recharging criteria for Bacteria and Fungi.

6.9.2. Desired concentration range is 5-7% for non-nuclear machinery and 10% for nuclear machinery.

Bacteria

Problem Action Recycle Criteria

10,000,000 biweekly Add concentration to return to desired concentration range

If 3 consecutive biweekly readings occur and the concentration within the desired concentration range

Fungi

100 biweekly Add concentration to return to desired concentration range

If 3 consecutive biweekly readings occur and the concentration is within the desired concentration range

7. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This QASP (see Attachment 3 Exhibit D-QASP) is primarily focused on what the Government shall do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

8. Shipyard Responsibilities: The shipyard shall be responsible for the following.

8.1. NNSY shop 31 will monitor the need for waste containers. The Shipyard will provide bulk containers as well as non-bulk Performance Oriented Packaging (POP) as approved by the Government for collection, storage, and disposal of non-bulk hazardous waste if required.

8.2. NNSY will provide familiarization training on the machine coolant systems.

8.3. NNSY will provide the contractor mutually agreed upon lockable storage space for coolant / supplies on the first floor of NNSY Building 171 adjacent to the coolant recovery system and a satellite accumulation area for the hazardous waste is applicable. Contractor shall be responsible for maintaining these areas in a neat and orderly fashion.

8.4. NNSY will notify the contractor within 24 hours of contaminating coolant with phenolic, rubber, etc. to request coolant change-out. (Not to exceed six (6) requests or 200 gallons per year).

9. Certification of Work Requirements: The COR shall verify that quality of services are accomplished IAW Section 7 and Appendix B – Definitions (Attachment 5) of this PWS after each service is complete.

10. Safety or Security: Contractors shall abide by the rules of NAVSHIPDNOR M-11450.4B Material Handling Operations for forklift safety operations. Also, contractors shall secure access to the CIA and provide their own Personal Protection Equipment (PPE). “Per FAR 22.102-1(a) entitled ‘Safety’, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance shall follow Federal and State OSHA requirements; Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements; OSHE Control Manual (OSCHECM) requirements; or safety requirements for site specific location of the contract.”

11. Facility Entry Requirements:

11.1. Initial Base Entry: 30 days before arrival, contractor shall provide SECNAV 5512 data on all personnel expected to visit NNSY. Personnel visiting NNSY shall be U.S. citizens. The TPOC shall provide SECNAV 5512 forms upon request. The TPOC will endorse the SECNAV 5512 form and forward to the NNSY Pass Office. Personnel having existing valid base passes will be exempt from this requirement.

Existing base passes shall be valid for the duration of the expected visit.

11.2. Vehicle Entry: The company name shall be displayed on each door of the Contractor’s vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirements of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Insurance and registration shall be in the company’s name. Passes will be issued for vehicles to enter the shipyard. A separate pass is required for entering the CIA.

11.3. Defense Biometric Identification System and NAVSEA Badging (REQUIRED FOR ALL

CONTRACTS)

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S.

Citizenship (Birth Certificate/ US Passport).

11.4. Portable Electronic Devices (PEDs

Portable Electronic Device (PED): IAW CONSUBLANT/COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Controlled Industrial Areas are prohibited. A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images e.g.: cell phones, laptops, tablets, and wearable devices such as fitness bands and smart watches. Non-camera cell phones are acceptable (feature phones). Where a laptop computer is required for trouble-shooting and machine programming purposes, contractor shall inform TPOC 2 weeks prior to visit to allow time to schedule inspections and vetting from NNSY IT department.

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE

ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all.

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

12. Critical Time Constraints: The continual maintenance of machine coolant shall be performed between the hours of 7:20 am and 3:50 pm excluding any federal holidays. Time periods outside of these boundaries may be coordinated on a case-by-case basis, at no additional cost to the Government.

13. Technical POC:

TBA

14. Contracting Officer Representative (COR):

TBA

EXHIBITS

(1) Attach 1 Exhibit A – CDRLs A0001FY26 and A0002FY26

(2) Attach 2 Exhibit C – PWS for Coolant Maintenance

(3) Attach 3 Exhibit D – QASP

ATTACHMENTS

(4) Attach 4 Appendix A (Equipment List) SN

(5) Attach 5 Appendix B (Definitions)

(6) Attach 6 Appendix C – Wage Determination

(7) Attach 7 Appendix D – Coolant Specifications

(8) Attach 8 Appendix E – Contractor Technical Certification Template