Consular Area Heating and Ventilation Terminal Boxes Improvements
Closed Solicitation Posted
A newer solicitation was posted. See the latest solicitation from .
- Solicitation number
- 19SP5025Q0012
- Agency
- US Embassy Madrid US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- PSC
- Z1AA Maintenance Of Office Buildings
- Place of performance
- Madrid 28006 Spain
- Points of contact
-
- Aurora Lopez de Larrinzar lopezay@state.gov +34915872297
- Stetson A. Sanders sanderssa@state.gov +34915872223
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy in Madrid is seeking a contractor to perform heating and ventilation terminal box improvements in the consular area. The solicitation covers the supply and installation of VAV terminal boxes, thermostats, return grills, and comprehensive system testing and balancing. Key contract requirements include possessing all necessary permits to do business in Spain, being registered in the System for Award Management (SAM), and having established business credentials. The government intends to award the contract to the lowest-priced technically acceptable offeror who demonstrates responsibility and capability. A mandatory site visit is scheduled for May 23, 2025, at 11:00 hours, and sealed quotations must be submitted by June 13, 2025, at 17:30 local time.
The solicitation does not have a specific set-aside designation and is open to qualified contractors. The estimated contract value falls between $25,000 and $100,000, structured as a firm fixed-price contract. Performance requirements include completing the entire project within 135 calendar days after receiving the notice to proceed, with 10 calendar days allocated for work commencement and 30 calendar days for total completion. The project will be performed at the U.S. Embassy located in Madrid, Spain (postal code 28006), and involves upgrading the existing HVAC infrastructure with new mechanical systems and components. Contractors will face liquidated damages of EUR500 per calendar day for delays in project completion, emphasizing the importance of adhering to the proposed timeline.
Notice text
The solicitation covers the supply and installation of VAV termina boxes and thermostats, return grills and the testing and balancing of the system. The Contractor shall furnish all managerial, administrative, and direct labor personnel to perform all services as required in the contract.
The performance period is stated in the solicitation.
The Government will hold a site visit to inspect the area where the works will take place on the date stated in the solicitation.
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed-price type contract.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), all contractors must possess all permits and licenses required to do business in Spain. All offerors must provide proof that they already possess said permits as part of their offer.
All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provisions 52.204-7. The guidelines for registration can be found at https://www.fsd.gov/gsafsd_sp
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 9 - Total cost breakdown.pdf | ||
| Attachment 6 - Specifications.pdf | ||
| RFQ No. 19SP5025Q0012.pdf | ||
| Invitation letter.pdf | ||
| Attachment 7- VAV boxes specification and equipment cut sheets sample.pdf | ||
| Attachment 5 - Drawings.pdf | ||
| Attachment 8 - BAS DIAGRAM.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Consular Area Heating and Ventilation Terminal Boxes Improvements | Solicitation | |
| Consular Area Heating and Ventilation Terminal Boxes Improvements | Solicitation | |
| Consular Area Heating and Ventilation Terminal Boxes Improvements | Solicitation | |
| Consular Area Heating and Ventilation Terminal Boxes Improvements | Solicitation | |
| Consular Area Heating and Ventilation Terminal Boxes Improvements | Pre-Solicitation |
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