Commercial Meals NV Army National Guard in Carson City and Hawthorne Sept 2025
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W9124X25Q0016
- Agency
-
Nevada National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- S203 Housekeeping- Food
- Place of performance
- Carson City, Nevada, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Nevada Army National Guard is soliciting commercial boxed meal services for the 150th Support Maintenance Company's annual training exercise through RFQ W9124X25Q0016. The procurement covers breakfast, lunch, and dinner meals totaling 1,785 individual boxed meals to be delivered from September 8-21, 2025, to locations in Carson City and Hawthorne, Nevada. Each meal must meet specific nutritional requirements including calorie ranges of 1400-1700 calories, accommodate dietary restrictions such as vegetarian and no-pork options, and include diverse menu selections with appropriate beverages and condiments. The evaluation will prioritize technical capabilities over cost, with contractors required to demonstrate catering experience and submit detailed proposed menus for each meal type. Following Amendment 001, quotations are due by 11:59 PM PDT on August 21, 2025, and must remain valid for at least 30 calendar days after submission.
This opportunity is designated as a 100% small business set-aside under NAICS code 722320 (Caterers) with a size standard of $9.0 million in average annual receipts. The solicitation represents a new requirement with no existing contract currently in place, meaning there are no incumbent contractors. The total meal breakdown consists of 595 breakfasts, 680 lunches, and 510 dinners to support 85 personnel throughout the training period. Services will be performed at two primary locations: the Office of The Adjutant General in Carson City and the Hawthorne Army Depot in Hawthorne, Nevada. The government has indicated that contractors may utilize multiple subcontractors to ensure meal variety, and specifically mentioned El Capitan Restaurant in Hawthorne as a previous subcontractor for boxed meal services.
Notice text
2 versions
Update #2 · Latest ·
Amendment 001 - The purpose of this amendment is to address questions received from interested vendors and extend the response date for quotes due.
Q1. Does the government have any suggestions for caterers for subcontracting opportunities in Hawthorne?
A1. The government will not typically recommend a source, but Hawthorne is a limited market. The El Capitan Restaurant has provided boxed meals as a subcontracted source on previous occasions.
Q2. Is it allowable to subcontract with multiple caterers. We are not able to find a single caterer to provide meals for the entire time?
A2. This is allowable and even encouraged in some instances. The government expects a variety in the meals provided during the course of training. Some caterers have a larger menu than others. Using multiple caterers will ensure variety and boost Servicemember moral.
Q3. Does the government have a facility in Hawthorne for meal preparation?
A3. No, the government will not provide facilities for contractor use for meal preparation in Hawthorne or Carson City. The contractor must deliver boxed prepared meals as stated in the Statement of Requirements.
End Questions and Answers.
The date for quotes due IS extended to Wednesday, August 20, 2025 at 11:59 p.m. PDT.
(end Amendment 001)
----------------------------------------------------------------------------------------------------------------------------------------------------
Combined Synopsis/Solicitation
Nevada Army National Guard
September 2025 Commercial Meals at Hawthorne and Carson City, NV
Reference RFQ# W9124X25Q0016
Requesting Agency: Nevada Army National Guard (NVARNG)
Purchasing Agency: NVARNG USPFO
Purchasing and Contracting Office
2452 FAIRVIEW DR
CARSON CITY, NV 89701
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
RFQ W9124X25Q0016 is issued as a request for quotation (RFQ) in accordance with FAR Part 12 and 13. All responsible source(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 06/11/2025, and Defense Federal Acquisition Regulation Supplement (DFARS) Change 01/17/2025 effective 01/17/2025.
Prospective offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their quotes.
a. If the representations and certifications currently posted electronically at FAR 52.212-3 in the System for Award Management (SAM), have been entered or updated in the last 12 months, and are current, accurate, complete, and applicable to this solicitation, then the offeror may write “N/A” in the space provided in 52.212-3(b)(2).
b. If the representations and certifications have not been entered or updated in the last 12 months or are not current, accurate, complete, and applicable to this solicitation, then the offeror must state in the space provided in 52.212-3(b)(2) which paragraphs, c - v, need updating, then update those paragraphs within the provision.
Set-Aside: 100% Small Business.
The North American Industry Classification System (NAICS) code for this requirement is: 722320 - Caterers. The SBA Size standard is $9.0M.
The Product Service Code (PSC) designation is S203 – Housekeeping- Food
The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. See the full text below that identifies which of the additional FAR clauses are applicable to this acquisition.
This acquisition has a Defense Priorities and Allocations System (DPAS) rating of: None.
See Attachment “SOO – 150 NV Commercial Meal Support Sept 2025”
Quotations in response to this solicitation shall be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.mil (775)887-7865
RFQ CLOSE DATE/TIME: 11:59 PM PDT on Monday, August 18, 2025
Quotations received after solicitation close and/or incomplete quotations that do not contain all the stated solicitation submittal requirements may not be considered for award. Interested offeror quotations shall be valid for at least 30 calendar days after the solicitation close date.
Description of Requirements:
(a) The United States Property and Fiscal Office, Purchasing and Contracting Division, on behalf of the 150th Support Maintenance Company, requires commercial boxed meals delivered for annual training exercise support during September 8-21, 2025 in both Carson City and Hawthorne Nevada.
(b) There is not a current contract for this requirement.
(c) Specific requirements with performance dates are listed in the attached Statement of Objectives.
(d) Performance dates with Contract Line Item Numbers (CLINs): 0001 – 0003 are listed on the attached pricing sheet.
Update #1 ·
Combined Synopsis/Solicitation
Nevada Army National Guard
September 2025 Commercial Meals at Hawthorne and Carson City, NV
Reference RFQ# W9124X25Q0016
Requesting Agency: Nevada Army National Guard (NVARNG)
Purchasing Agency: NVARNG USPFO
Purchasing and Contracting Office
2452 FAIRVIEW DR
CARSON CITY, NV 89701
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
RFQ W9124X25Q0016 is issued as a request for quotation (RFQ) in accordance with FAR Part 12 and 13. All responsible source(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 06/11/2025, and Defense Federal Acquisition Regulation Supplement (DFARS) Change 01/17/2025 effective 01/17/2025.
Prospective offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their quotes.
a. If the representations and certifications currently posted electronically at FAR 52.212-3 in the System for Award Management (SAM), have been entered or updated in the last 12 months, and are current, accurate, complete, and applicable to this solicitation, then the offeror may write “N/A” in the space provided in 52.212-3(b)(2).
b. If the representations and certifications have not been entered or updated in the last 12 months or are not current, accurate, complete, and applicable to this solicitation, then the offeror must state in the space provided in 52.212-3(b)(2) which paragraphs, c - v, need updating, then update those paragraphs within the provision.
Set-Aside: 100% Small Business.
The North American Industry Classification System (NAICS) code for this requirement is: 722320 - Caterers. The SBA Size standard is $9.0M.
The Product Service Code (PSC) designation is S203 – Housekeeping- Food
The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. See the full text below that identifies which of the additional FAR clauses are applicable to this acquisition.
This acquisition has a Defense Priorities and Allocations System (DPAS) rating of: None.
See Attachment “SOO – 150 NV Commercial Meal Support Sept 2025”
Quotations in response to this solicitation shall be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.mil (775)887-7865
RFQ CLOSE DATE/TIME: 11:59 PM PDT on Monday, August 18, 2025
Quotations received after solicitation close and/or incomplete quotations that do not contain all the stated solicitation submittal requirements may not be considered for award. Interested offeror quotations shall be valid for at least 30 calendar days after the solicitation close date.
Description of Requirements:
(a) The United States Property and Fiscal Office, Purchasing and Contracting Division, on behalf of the 150th Support Maintenance Company, requires commercial boxed meals delivered for annual training exercise support during September 8-21, 2025 in both Carson City and Hawthorne Nevada.
(b) There is not a current contract for this requirement.
(c) Specific requirements with performance dates are listed in the attached Statement of Objectives.
(d) Performance dates with Contract Line Item Numbers (CLINs): 0001 – 0003 are listed on the attached pricing sheet.
Files
| File | Type | Posted |
|---|---|---|
| Pricing Sheet.docx | DOCX document | |
| SOO 150 NV Commercial Meal Support Sept 2025.pdf | ||
| Meals-per-day Calendar.docx | DOCX document | |
| Combined Synopsis Solicitation W9124X25Q0016.docx | DOCX document | |
| Wage Determination Mineral 2015-5597 Rev 28 20250708.pdf | ||
| Wage Determination Carson City 2015-5591 Rev 26 20250708.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Commercial Meals NV Army National Guard in Carson City and Hawthorne Sept 2025 | Award Notice | |
| This notice | Solicitation |
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