Commercial Kitchen Exhaust System and Ceiling Cleaning Services / Wright-Patterson AFB
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HT940726QE005
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- PSC
- S299 Housekeeping- Other
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency seeks commercial kitchen exhaust system and ceiling cleaning services at Wright-Patterson Air Force Base, Ohio, with quotes due July 10, 2026 and questions due June 25. This procurement is a 100% Total Small Business Set-Aside under NAICS code 561790 (Other Services to Buildings and Dwellings), with a small business size standard of $12.5 million.
Place of performance is Building 830, 4881 Sugar Maple Drive, Wright-Patterson AFB, Ohio 45433. Services must be performed Monday through Friday, 0600–1600 hours, excluding 11 federal holidays. The contractor must furnish all personnel, equipment, supplies, tools, and materials to perform monthly manual wipe-down cleaning of four kitchen hoods and a Stage 1 Grease Extractor; bi-annual (every six months) inspection and cleaning or replacement of hood filters at contractor cost; and bi-annual cleaning of the kitchen exhaust duct to bare metal and main kitchen ceiling (2,509.15 square feet). All work must comply with NFPA 96, OSHA, The Joint Commission, and FDA Food Code standards.
Required qualifications include NFPA 96 certification for all technicians, a minimum of five years of corporate experience in commercial kitchen exhaust system cleaning, and demonstrated ability to use USDA Certified Biobased or EPA Safer Choice cleaning chemicals. The contract structure consists of a 12-month Base Year (August 10, 2026 through August 9, 2027) followed by four optional 12-month option years extending through August 9, 2031. Pricing must be fully burdened and firm-fixed across all years.
Quotes require three parts: Part I—Technical Capability (maximum 5 pages) with current NFPA 96 technician certifications and narrative of experience; Part II—Past Performance with up to three recent references; Part III—Price and administrative data including completed pricing sheet. Prospective offerors must be actively registered in SAM.gov at submission. Award will be made on a best value tradeoff basis with technical capability and past performance combined as significantly more important than price. Amendment 1 revised PWS section 3.2.6 and Technical Exhibit 3.3 regarding hood filter inspection, cleaning, and replacement, and updated pricing sheet instructions. Amendment 2 provided Q&A responses clarifying filter specifications, ceiling surface cleaning scope, and coordination requirements for semi-annual maintenance.
Notice text
3 versions
Update #3 · Latest ·
AMENDMENT 2: This amendment provides responses to vendor questions. All other terms and conditions remain unchanged.
AMENDMENT 1: This amendment provides responses to vendor questions and incorporates the following changes: (1) revised PWS §3.2.6 and Technical Exhibit (§3.3) regarding hood filter inspection, cleaning, and replacement; (2) updated Pricing Sheet instructions; and (3) corrected attachment references. All other terms and conditions remain unchanged.
Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for a non-personal services contract to provide Commercial Kitchen Exhaust System and Ceiling Cleaning Services.
The contractor shall provide all personnel, supervision, cleaning supplies, and equipment necessary to perform comprehensive cleaning and degreasing of the commercial kitchen exhaust systems.
Key Requirements:
-
Routine, deep-cleaning of kitchen exhaust hoods, ductwork, and rooftop exhaust fans to prevent fire hazards and ensure proper ventilation.
-
Cleaning and maintenance of the kitchen ceiling areas within the designated facility.
-
All services must be performed in accordance with the attached Performance Work Statement (PWS) and comply with all applicable commercial fire, safety, and health codes.
This acquisition is set aside 100% for Small Business under NAICS code 561790 (Other Services to Buildings and Dwellings), with a Small Business Size Standard of $12.5 Million. The anticipated Period of Performance consists of a 12-month Base Year and four (4) consecutive 12-month Option Years.
All responsible commercial sources may submit a quote. Prospective offerors must be actively registered in SAM.gov at the time of quote submission. Full details, including the Performance Work Statement (PWS) and Pricing Sheet, are attached to this notice.
Update #2 ·
AMENDMENT 1: This amendment provides responses to vendor questions and incorporates the following changes: (1) revised PWS §3.2.6 and Technical Exhibit (§3.3) regarding hood filter inspection, cleaning, and replacement; (2) updated Pricing Sheet instructions; and (3) corrected attachment references. All other terms and conditions remain unchanged.
Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for a non-personal services contract to provide Commercial Kitchen Exhaust System and Ceiling Cleaning Services.
The contractor shall provide all personnel, supervision, cleaning supplies, and equipment necessary to perform comprehensive cleaning and degreasing of the commercial kitchen exhaust systems.
Key Requirements:
-
Routine, deep-cleaning of kitchen exhaust hoods, ductwork, and rooftop exhaust fans to prevent fire hazards and ensure proper ventilation.
-
Cleaning and maintenance of the kitchen ceiling areas within the designated facility.
-
All services must be performed in accordance with the attached Performance Work Statement (PWS) and comply with all applicable commercial fire, safety, and health codes.
This acquisition is set aside 100% for Small Business under NAICS code 561790 (Other Services to Buildings and Dwellings), with a Small Business Size Standard of $12.5 Million. The anticipated Period of Performance consists of a 12-month Base Year and four (4) consecutive 12-month Option Years.
All responsible commercial sources may submit a quote. Prospective offerors must be actively registered in SAM.gov at the time of quote submission. Full details, including the Performance Work Statement (PWS) and Pricing Sheet, are attached to this notice.
Update #1 ·
Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for a non-personal services contract to provide Commercial Kitchen Exhaust System and Ceiling Cleaning Services.
The contractor shall provide all personnel, supervision, cleaning supplies, and equipment necessary to perform comprehensive cleaning and degreasing of the commercial kitchen exhaust systems.
Key Requirements:
-
Routine, deep-cleaning of kitchen exhaust hoods, ductwork, and rooftop exhaust fans to prevent fire hazards and ensure proper ventilation.
-
Cleaning and maintenance of the kitchen ceiling areas within the designated facility.
-
All services must be performed in accordance with the attached Performance Work Statement (PWS) and comply with all applicable commercial fire, safety, and health codes.
This acquisition is set aside 100% for Small Business under NAICS code 561790 (Other Services to Buildings and Dwellings), with a Small Business Size Standard of $12.5 Million. The anticipated Period of Performance consists of a 12-month Base Year and four (4) consecutive 12-month Option Years.
All responsible commercial sources may submit a quote. Prospective offerors must be actively registered in SAM.gov at the time of quote submission. Full details, including the Performance Work Statement (PWS) and Pricing Sheet, are attached to this notice.
Files
| File | Type | Posted |
|---|---|---|
| Amendment 2 Questions and Answers.pdf | ||
| Amendment 1_Attachment 1 COMBINED SYNOPSIS.pdf | ||
| Q and A.pdf | ||
| Attachment 5.pdf | ||
| Amendment 1_Attachment 2 PWS.pdf | ||
| Amendment 1_Attachment 3 - Pricing Sheet.xlsx | XLSX spreadsheet | |
| Attachment 4-Wage Determination.pdf | ||
| Attachment 2 PWS.pdf | ||
| Attachment 1 COMBINED SYNOPSIS.pdf | ||
| Attachment 3 - Pricing Sheet.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Commercial Kitchen Exhaust System and Ceiling Cleaning Services / Wright-Patterson AFB | Award Notice | |
| This notice | Solicitation |
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