Chiller Coil Replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA26Q1195
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Newark, Delaware 19713, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service seeks quotations for replacement of a damaged condenser coil on a York air-cooled chiller at its Newark, Delaware facility, with quotes due August 31, 2026 at 9:00 AM PT. The procurement is a Total Small Business Set-Aside with a small business size standard of $19 million.
Place of performance is 501 South Chapel Street, Newark, Delaware 19713. The work scope involves replacement of the condenser coil on Chiller 1, Circuit 2, with delivery required by September 30, 2026. The chiller is a York YLAA model (Serial # SLCM377290, 77.9-ton capacity) using R410A refrigerant. Work includes EPA-certified refrigerant recovery, removal of the leaking condenser coil, installation of an OEM-specification York replacement coil with nitrogen-purged brazing, replacement of filter drier cores (York P/N 026-43984-002 requiring two 48-size cartridges), nitrogen pressure testing, system evacuation to deep vacuum below 500 microns, vacuum hold testing, and commissioning with virgin R410A charging and operational baseline verification. Condenser coil piping is OD 3/8" and OD 7/8" copper tubing. All work must comply with EPA, OSHA, and local code requirements and include comprehensive documentation of lockout/tagout procedures, EPA refrigerant tracking, vacuum micron readings, and performance metrics.
The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC code is J041. Quoters must submit firm fixed-price quotations valid for 60 days, completed SF-1449 forms with all line items priced, Sam.gov UEI, past performance references from projects completed within the last three years at equal or greater scope and complexity with at least two as prime contractor, and capability statements demonstrating technical competency to meet all Statement of Work performance elements. A mandatory site visit is scheduled for August 17, 2026 at 9:00 AM. Questions are due August 24, 2026 at 2:00 PM PT. Evaluation uses Lowest Price Technically Acceptable (LPTA) criteria with past performance assessed as Go or No-Go. Award is anticipated by September 15, 2026. Contact Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov. Amendments 1 and 2 posted August 19 and August 24 respectively added photographs, technical clarifications, and Q&A responses regarding chiller specifications and site access.
Notice text
4 versions
Update #4 · Latest ·
Amendment 1- Pictures and Q&A 1 Posted- 8/19/26
Amendment 2- Picture and Q&A 2 Posted- 8/24/26
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q1195 is issued as a Request for Quotation (RFQ) for Chiller Coil Replacement.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220 The small business size standard is $19M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
See “Attachment 1 – SF-1449” for applicable clauses, instructions, and evaluation criteria.
In order to be considered for award QUOTERS SHALL SUBMIT ALLOF THE FOLLOWING:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the service, total price, and valid for at least 60 days after receipt of quote.
- Submit attached SF-1449 with blocks 17a, 30a, 30b, 30c, and individual Contract Line Items priced in full.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Past Performance References- Please see Attachment 3- Past Performance document for what is required.
- Submit Capability Statement and technical documentation showing technical capability to meet or exceed ALL Performance Elements in the Statement of Work.
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
Quotes are due on 8/31/26 at 9:00 AM PT by email to Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov. You must include the solicitation title name and number as the subject line of the email.
Questions-All questions must go to Elizabeth Calhoun, whom may be reached at Elizabeth.Calhoun@usda.gov for specific questions regarding this combined solicitation. You must include the solicitation name AND number as the subject line of the email. Questions by interested parties regarding the requirement must be submitted by 8/24/2026 by 2:00 PM PT.
Site Visit- Two site visits have been scheduled for this requirement.
Date: 8/17/26
Time: 9:00AM
AND
Date: 8/18/26
Time: 9:00AM
Address:
USDA-ARS-BIIRU
501 South Chapel St.
Newark, DE 19713
Site Visit POC- Jeff Wildonger
To register for site visit, please email Elizabeth Calhoun at Elizabeth.calhoun@usda.gov with company name and attendees by 8/16/26.
Update #3 ·
Amendment 1- Pictures and Q&A 1 Posted- 8/19/26
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q1195 is issued as a Request for Quotation (RFQ) for Chiller Coil Replacement.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220 The small business size standard is $19M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
See “Attachment 1 – SF-1449” for applicable clauses, instructions, and evaluation criteria.
In order to be considered for award QUOTERS SHALL SUBMIT ALLOF THE FOLLOWING:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the service, total price, and valid for at least 60 days after receipt of quote.
- Submit attached SF-1449 with blocks 17a, 30a, 30b, 30c, and individual Contract Line Items priced in full.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Past Performance References- Please see Attachment 3- Past Performance document for what is required.
- Submit Capability Statement and technical documentation showing technical capability to meet or exceed ALL Performance Elements in the Statement of Work.
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
Quotes are due on 8/31/26 at 9:00 AM PT by email to Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov. You must include the solicitation title name and number as the subject line of the email.
Questions-All questions must go to Elizabeth Calhoun, whom may be reached at Elizabeth.Calhoun@usda.gov for specific questions regarding this combined solicitation. You must include the solicitation name AND number as the subject line of the email. Questions by interested parties regarding the requirement must be submitted by 8/24/2026 by 2:00 PM PT.
Site Visit- Two site visits have been scheduled for this requirement.
Date: 8/17/26
Time: 9:00AM
AND
Date: 8/18/26
Time: 9:00AM
Address:
USDA-ARS-BIIRU
501 South Chapel St.
Newark, DE 19713
Site Visit POC- Jeff Wildonger
To register for site visit, please email Elizabeth Calhoun at Elizabeth.calhoun@usda.gov with company name and attendees by 8/16/26.
Update #2 ·
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q1195 is issued as a Request for Quotation (RFQ) for Chiller Coil Replacement.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220 The small business size standard is $19M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
See “Attachment 1 – SF-1449” for applicable clauses, instructions, and evaluation criteria.
In order to be considered for award QUOTERS SHALL SUBMIT ALLOF THE FOLLOWING:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the service, total price, and valid for at least 60 days after receipt of quote.
- Submit attached SF-1449 with blocks 17a, 30a, 30b, 30c, and individual Contract Line Items priced in full.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Past Performance References- Please see Attachment 3- Past Performance document for what is required.
- Submit Capability Statement and technical documentation showing technical capability to meet or exceed ALL Performance Elements in the Statement of Work.
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
Quotes are due on 8/31/26 at 9:00 AM PT by email to Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov. You must include the solicitation title name and number as the subject line of the email.
Questions-All questions must go to Elizabeth Calhoun, whom may be reached at Elizabeth.Calhoun@usda.gov for specific questions regarding this combined solicitation. You must include the solicitation name AND number as the subject line of the email. Questions by interested parties regarding the requirement must be submitted by 8/24/2026 by 2:00 PM PT.
Site Visit- Two site visits have been scheduled for this requirement.
Date: 8/17/26
Time: 9:00AM
AND
Date: 8/18/26
Time: 9:00AM
Address:
USDA-ARS-BIIRU
501 South Chapel St.
Newark, DE 19713
Site Visit POC- Jeff Wildonger
To register for site visit, please email Elizabeth Calhoun at Elizabeth.calhoun@usda.gov with company name and attendees by 8/16/26.
Update #1 ·
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q1195 is issued as a Request for Quotation (RFQ) for Chiller Coil Replacement.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220 The small business size standard is $19M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
See “Attachment 1 – SF-1449” for applicable clauses, instructions, and evaluation criteria.
In order to be considered for award QUOTERS SHALL SUBMIT ALLOF THE FOLLOWING:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the service, total price, and valid for at least 60 days after receipt of quote.
- Submit attached SF-1449 with blocks 17a, 30a, 30b, 30c, and individual Contract Line Items priced in full.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Past Performance References- Please see Attachment 3- Past Performance document for what is required.
- Submit Capability Statement and technical documentation showing technical capability to meet or exceed ALL Performance Elements in the Statement of Work.
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
Quotes are due on 8/31/26 at 9:00 AM PT by email to Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov. You must include the solicitation title name and number as the subject line of the email.
Questions-All questions must go to Elizabeth Calhoun, whom may be reached at Elizabeth.Calhoun@usda.gov for specific questions regarding this combined solicitation. You must include the solicitation name AND number as the subject line of the email. Questions by interested parties regarding the requirement must be submitted by 8/24/2026 by 2:00 PM PT.
Site Visit- A site visit has been scheduled for this requirement.
Date: 8/17/26 7
Time: 9:00AM
Address:
USDA-ARS-BIIRU
501 South Chapel St.
Newark, DE 19713
Site Visit POC- Jeff Wildonger
To register for site visit, please email Elizabeth Calhoun at Elizabeth.calhoun@usda.gov with company name and attendees by 8/16/26.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 1- SF 1449- 1232SA26Q1195.pdf | ||
| Questions and Answers 2.docx | DOCX document | |
| PXL_20260820_170453606.PORTRAIT.jpg | JPG image | |
| RFQ Q1195 Posted to SAM- ContractData-20260810-105753.pdf | ||
| Newark Chiller Coil P2.jpg | JPG image | |
| Questions and Answers 1.docx | DOCX document | |
| Newark Chiller Coil P1.jpg | JPG image | |
| York-YLAA-Product-Manual-2017-12.pdf | ||
| Attachment 3- Past Performance.docx | DOCX document | |
| Attachment 1- SF 1449- 1232SA26Q1195.pdf | ||
| Attachment 4- Wage Determination.pdf | ||
| Attachment 2- Statement of Work.docx | DOCX document |
Show all 12
Notice history
| Notice | Type | Posted |
|---|---|---|
| Chiller Coil Replacement | Award Notice | |
| This notice | Solicitation |
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