Solicitation - HQ042326QE076.pdf
PDF 2 MB Posted
- Solicitation number
- HQ042326QE076
- Issued by
-
Defense Finance and Accounting Service
About this file
This is a Request for Quote (RFQ) for CCTV, IDS, and ACS maintenance services issued by the Defense Finance and Accounting Service (DFAS) Indianapolis Operations Site.
The solicitation seeks maintenance and repair services for closed-circuit television, intrusion detection systems, and access control systems at the DFAS Indianapolis facility. The contract includes a base year running from August 24, 2026, through August 23, 2027, with four one-year option periods extending through August 23, 2031. The base year consists of two line items: CLIN 0001 for preventative maintenance services on a firm fixed-price basis for 12 months, and CLIN 0002 for emergency and non-emergency repair services on a time-and-materials basis with a not-to-exceed ceiling of $30,000. Routine consumables, wiring, batteries, door contacts, and minor parts are included in the monthly maintenance rate at no additional cost. Major equipment replacements including network video recorders, system controller boards, readers, cameras, lock hardware, and master alarm panels are Government-furnished. The contractor must perform diagnostics and submit technical reports for major equipment failures, with the Government responsible for procuring replacement components. The contractor is responsible for physical installation, programming, integration, and testing of Government-furnished components. Offerors must provide pricing for all base year and option period line items. The solicitation is set aside as a women-owned small business (WOSB) opportunity with NAICS code 561621 and a size standard of USD 25,000,000. Solicitation number HQ042326QE076 was issued July 17, 2026, with an offer due date of July 27, 2026, at 4:00 PM local time. All work must comply with the Performance Work Statement provided as Attachment 1. Evaluation criteria include certifications, technical approach, past performance, and price.
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WOMEN-OWNED SMALL
BUSINESS (WOSB)
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NUMBER 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls)
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NUMBER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
REQUEST
FOR QUOTE
(RFQ)
INVITATION
FOR BID
(IFB)
REQUEST
FOR
PROPOSAL
(RFP)
SEE ADDENDUM
19.
ITEM NUMBER
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND
ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED
29. AWARD OF CONTRACT: REFERENCE OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NORTH AMERICAN
INDUSTRY CLASSIFICATION
STANDARD (NAICS):
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
THE DEFENSE PRIORITIES
AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FREE ON
BOARD (FOB) DESTINATION
UNLESS BLOCK IS MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3
AND 52.212-5 ARE ATTACHED. ADDENDA
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
8(A)
ECONOMICALLY
DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.
Solicitation/Contract Form DFAS-IN CCTV, IDS, and ACS Maintenance Services
Product Service Code: J063
HQ042326QE076
Supplies or Services & Prices or Costs Additional Information/Notes
Item Supplies / Services Quantity Unit Unit Price Amount
Base Year Preventative Maintenance:
The Contractor shall provide, at no additional cost, to the Government under the monthly FFP maintenance rate, all routine consumables, wiring, batteries, standard door contacts, and minor parts required to maintain the systems in a fully operational condition. All work shall be performed in accordance with the PWS.
Preventative maintenance shall be performed in accordance with manufacturer recommendations to ensure system reliability and integrity.
Period of Performance: 8/24/2026 - 8/23/2027
Product Service Code: J063 Pricing Arrangement: Firm Fixed Price
12 Months
Base Year Emergency/Non-Emergency Repair Services (NTE) - Government-established NTE ceiling.
Reimburses the contractor's proposed repair labor rate for troubleshooting, installation, and programming. Major replacement equipment is Government-Furnished
(GFE).
Major system equipment (including but not limited to Network Video Recorders, system controller boards, readers, cameras, lock hardware, and master alarm panels) shall be Government-Furnished Equipment (GFE). In the event of a major equipment failure, the Contractor shall perform diagnostic services and submit a formal technical report to the COR identifying the required replacement hardware. The Government will procure and furnish the required GFE component. The Contractor shall be responsible for the physical installation, programming, integration, and testing of the Government-furnished component.
This CLIN is issued on a T&M basis with a NTE amount of $30,000. The Contractor shall not exceed the NTE amount without prior written authorization from the Contracting Officer. All work shall be performed in accordance with the
PWS.
Period of Performance: 8/24/2026 - 8/23/2027
Product Service Code: J063 Pricing Arrangement: Time and Materials
1 Each
Option Period 1
Option Line Item
Preventative Maintenance: The Contractor shall provide, at no additional cost, to the Government under the monthly FFP maintenance rate, all routine consumables, wiring, batteries, standard door contacts, and minor parts required to maintain the systems in a fully operational condition. All work shall be performed in accordance with the PWS.
Preventative maintenance shall be performed in accordance with manufacturer recommendations to ensure system reliability and integrity.
Period of Performance: 8/24/2027 - 8/23/2028
Product Service Code: J063 Pricing Arrangement: Firm Fixed Price
12 Months
Option Line Item
Option Period 1 Emergency/Non-Emergency Repair Services (NTE) - Government-established NTE ceiling.
Reimburses the contractor's proposed repair labor rate for troubleshooting, installation, and programming. Major replacement equipment is Government-Furnished
(GFE).
Major system equipment (including but not limited to Network Video Recorders, system controller boards, readers, cameras, lock hardware, and master alarm panels) shall be Government-Furnished Equipment (GFE). In the event of a major equipment failure, the Contractor shall perform diagnostic services and submit a formal technical report to the COR identifying the required replacement hardware. The Government will procure and furnish the required GFE component. The Contractor shall be responsible for the physical installation, programming, integration, and testing of the Government-furnished component.
This CLIN is issued on a T&M basis with a NTE amount of $30,000. The Contractor shall not exceed the NTE amount without prior written authorization from the Contracting Officer.
All work shall be performed in accordance with the PWS.
Period of Performance: 8/24/2027 - 8/23/2028
Product Service Code: J063 Pricing Arrangement: Time and Materials
1 Each
Option Period 2 Preventative Maintenance: The Contractor shall provide, at no additional cost, to the Government under the monthly FFP maintenance rate, all routine consumables, wiring, batteries, standard door contacts, and minor parts required to maintain the systems in a fully operational condition. All work shall be performed in accordance with the PWS.
Preventative maintenance shall be performed in accordance with manufacturer recommendations to ensure system reliability and integrity.
Period of Performance: 8/24/2028 -8/23/2029
Product Service Code: J063 Pricing Arrangement: Firm Fixed Price
12 Months
Option Line Item
Option Period 2 Emergency/Non-Emergency Repair Services (NTE) - Government-established NTE ceiling.
Reimburses the contractor's proposed repair labor rate for troubleshooting, installation, and programming. Major replacement equipment is Government-Furnished
(GFE).
Major system equipment (including but not limited to Network Video Recorders, system controller boards, readers, cameras, lock hardware, and master alarm panels) shall be Government-Furnished Equipment (GFE). In the event of a major equipment failure, the Contractor shall perform diagnostic services and submit a formal technical report to the COR identifying the required replacement hardware. The Government will procure and furnish the required GFE component. The Contractor shall be responsible for the physical installation, programming, integration, and testing of the Government-furnished component.
This CLIN is issued on a T&M basis with a NTE amount of $30,000. The Contractor shall not exceed the NTE amount without prior written authorization from the Contracting Officer. All work shall be performed in accordance with the
PWS.
Period of Performance: 8/24/2028 - 8/23/2029
Product Service Code: J063 Pricing Arrangement: Time and Materials
1 Each
Option Line Item
Option Period 3 Preventative Maintenance: The Contractor shall provide, at no additional cost, to the Government under the monthly FFP maintenance rate, all routine consumables, wiring, batteries, standard door contacts, and minor parts required to maintain the systems in a fully operational condition. All work shall be performed in accordance with the PWS.
Preventative maintenance shall be performed in accordance with manufacturer recommendations to ensure system reliability and integrity.
12 Months
Period of Performance: 8/24/2029 - 8/23/2030
Product Service Code: J063 Pricing Arrangement: Firm Fixed Price
Option Line Item
Option Period 3 Emergency/Non-Emergency Repair Services (NTE) - Government-established NTE ceiling.
Reimburses the contractor's proposed repair labor rate for troubleshooting, installation, and programming. Major replacement equipment is Government-Furnished
(GFE).
Major system equipment (including but not limited to Network Video Recorders, system controller boards, readers, cameras, lock hardware, and master alarm panels) shall be Government-Furnished Equipment (GFE). In the event of a major equipment failure, the Contractor shall perform diagnostic services and submit a formal technical report to the COR identifying the required replacement hardware. The Government will procure and furnish the required GFE component. The Contractor shall be responsible for the physical installation, programming, integration, and testing of the Government-furnished component.
This CLIN is issued on a T&M basis with a NTE amount of $30,000. The Contractor shall not exceed the NTE amount without prior written authorization from the Contracting Officer. All work shall be performed in accordance with the
PWS.
Period of Performance: 8/24/2029 - 8/23/2030
Product Service Code: J063 Pricing Arrangement: Time and Materials
1 Each
Option Line Item
Option Period 4 Preventative Maintenance: The Contractor shall provide, at no additional cost, to the Government under the monthly FFP maintenance rate, all routine consumables, wiring, batteries, standard door contacts, and minor parts required to maintain the systems in a fully operational condition. All work shall be performed in accordance with the PWS.
Preventative maintenance shall be performed in accordance with manufacturer recommendations to ensure system reliability and integrity.
Period of Performance: 8/24/2030 - 8/23/2031
Product Service Code: J063 Pricing Arrangement: Firm Fixed Price
12 Months
Option Period 4 Emergency/Non-Emergency Repair
Services (NTE) - Government-established NTE ceiling.
Reimburses the contractor's proposed repair labor rate for troubleshooting, installation, and programming. Major replacement equipment is Government-Furnished
(GFE).
Major system equipment (including but not limited to Network Video Recorders, system controller boards, readers, cameras, lock hardware, and master alarm panels) shall be Government-Furnished Equipment (GFE). In the event of a major equipment failure, the Contractor shall perform diagnostic services and submit a formal technical report to the COR identifying the required replacement hardware. The Government will procure and furnish the required GFE component. The Contractor shall be responsible for the physical installation, programming, integration, and testing of the Government-furnished component.
This CLIN is issued on a T&M basis with a NTE amount of $30,000. The Contractor shall not exceed the NTE amount without prior written authorization from the Contracting Officer. All work shall be performed in accordance with the
PWS.
Period of Performance: 8/24/2030 - 8/23/2031
Product Service Code: J063 Pricing Arrangement: Time and Materials
1 Each
Description/Specifications/Statement of Work
Requirements CCTV, IDS, and ACS Maintenance Services
Packaging and Marking
Inspection and Acceptance Overall Contract Inspection/Acceptance Locations
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman
Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Option Line Item
Inspection and Acceptance Location
Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.
DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Deliveries or Performance
Line Item Delivery Schedule Quantity Address and POC
Delivery Period From 24 Aug 2026 to 23 Aug 2027
12 Months Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2026 To 23 Aug 2027
Delivery Period From 24 Aug 2026 to 23 Aug 2027
1 Each Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2026 To 23 Aug 2027
Option Line Item
Delivery Period From 24 Aug 2027 to 23 Aug 2028
12 Months Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2027 To 23 Aug 2028
Option Line Item
Delivery Period From 24 Aug 2027 to 23 Aug 2028
1 Each Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2027 To 23 Aug 2028
Delivery Period From 24 Aug 2028 to 23 Aug 2029
12 Months Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2028 To 23 Aug 2029
Option Line Item
Delivery Period From 24 Aug 2028 to 23 Aug 2029
1 Each Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2028 To 23 Aug 2029
Option Line Item
Delivery Period From 24 Aug 2029 to 23 Aug 2030
12 Months Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2029 To 23 Aug 2030
Option Line Item
Delivery Period From 24 Aug 2029 to 23 Aug 2030
1 Each Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2029 To 23 Aug 2030
Delivery Period From 24 Aug 2030 to 23 Aug 2031
12 Months Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2030 To 23 Aug 2031
Option Line Item
Delivery Period From 24 Aug 2030 to 23 Aug 2031
1 Each Service Performance Site DoDAAC: HQ0483
DFAS INDIANAPOLIS OPS SITE SUPP OFC
8899 E 56TH STREET, INDIANAPOLIS IN 46249-2200
INDIANAPOLIS, IN 46249-2200
UNITED STATES
Phillip M. Hirman Email: phillip.m.hirman.civ@mail.mil Telephone: 6678941524
Period of Performance From 24 Aug 2030 To 23 Aug 2031
Contract Administration Data
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018
DFARS Clauses Incorporated by Full Text
252.232-7006 Wide Area WorkFlow Payment Instructions. (Tailored) (Jan 2023)
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) As used in this clause- Definitions.
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Electronic invoicing.
Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) To access WAWF, the Contractor shall- WAWF access.
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before WAWF training.
submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.
(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this WAWF payment instructions.
contract or task or delivery order:
(1) The Contractor shall submit payment requests using the following document type(s): Document type.
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
N/A
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
Invoice2in1
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]
(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating Document routing.
payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0873
Issue By DoDAAC HQ0423
Admin DoDAAC HQ0423
Inspect By DoDAAC See Schedule**
Ship To Code See Schedule**
Ship From Code N/A
Mark For Code N/A
Service Approver (DoDAAC) See Schedule**
Service Acceptor (DoDAAC) See Schedule**
Accept at Other DoDAAC N/A
LPO DoDAAC N/A
DCAA Auditor DoDAAC See Schedule**
Other DoDAAC(s) N/A
**Schedule
CLIN/
SubCLIN
CLIN
Type
Document Type
Inspect By DoDAAC
Ship To DoDAAC
Service Acceptor DoDAAC
Service Approver DoDAAC
DCAA
Auditor DoDAAC
0001 FFP Invoice 2-in-1
HQ0483 HQ0483 HQ0483 Not Applicable
Not Applicable
0002 COST Cost Voucher
HAA721 HQ0483 Not Applicable
HQ0423 HAA721
1001 FFP Invoice 2-in-1
HQ0483 HQ0483 HQ0483 Not Applicable
Not Applicable
1002 COST Cost Voucher
HAA721 HQ0483 Not Applicable
HQ0423 HAA721
2001 FFP Invoice 2-in-1
HQ0483 HQ0483 HQ0483 Not Applicable
Not Applicable
2002 COST Cost Voucher
HAA721 HQ0483 Not Applicable
HQ0423 HAA721
3001 FFP Invoice 2-in-1
HQ0483 HQ0483 HQ0483 Not Applicable
Not Applicable
3002 COST Cost Voucher
HAA721 HQ0483 Not Applicable
HQ0423 HAA721
4001 FFP Invoice 2-in-1
HQ0483 HQ0483 HQ0483 Not Applicable
Not Applicable
4002 COST Cost Voucher
HAA721 HQ0483 Not Applicable
HQ0423 HAA721
(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the Payment request.
payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
Government Representative, Phillip Hirman at phillip.m.hirman.civ@mail.mil and Contracting Officer, Terri Davis at terri.l.davis34.civ@mail.mil
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Special Contract Requirements
Contract Clauses 52.240-93 Basic Safeguarding of Covered Contractor Information Systems.
As prescribed in 40.303-2, insert the following clause:
Basic Safeguarding of Covered Contractor Information Systems (Deviation Date)
(a) Definitions. As used in this clause-- Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.
Federal contract information--
(1) Means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government; but
(2) Does not include information provided by the Government to the public (such as on public websites) or simple transactional information (such as information necessary to process payments).
Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).
Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).
Safeguarding means measures or controls that are prescribed to protect information systems.
(b) Safeguarding requirements.
(1) Basic requirements. The Contractor shall safeguard its covered contractor information systems by implementing, at minimum, the following security controls:
(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).
(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.
(iii) Verify and control/limit connections to and use of external information systems.
(iv) Control information posted or processed on publicly accessible information systems.
(v) Identify information system users, processes acting on behalf of users, or devices.
(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.
(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.
(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.
(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.
(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.
(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.
(xii) Identify, report, and correct information and information system flaws in a timely manner.
(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.
(xiv) Update malicious code protection mechanisms when new releases are available.
(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.
(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal departments and agencies relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.
(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products, other than commercially available off-the-shelf items, or commercial services), in which the subcontractor may have Federal contract information residing in or transiting through its information system.
(End of clause)
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.203-3 Gratuities. Apr 1984 52.203-6 Restrictions on Subcontractor Sales to the Government. (Alternate I) Jun 2020 Alternate I Nov 2021 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)
Feb 2026
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (Deviation 2026-O0038) Feb 2026 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) Feb 2026
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (Deviation 2026-O0038)
Feb 2026
52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) Apr 2026 52.223-5 Pollution Prevention and Right-to-Know Information. May 2024 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.229-12 Tax on Certain Foreign Procurements. (Deviation 2026-O0038) Feb 2021 52.232-22 Limitation of Funds. (Deviation 2026-O0038) Feb 2026 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023
52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026 52.245-1 Government Property. Sep 2021 52.245-9 Use and Charges. Apr 2012
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023 252.205-7000 Provision of Information to Cooperative Agreement Holders. Oct 2024 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023
252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.
Jan 2023
252.232-7010 Levies on Contract Payments. Dec 2006 252.233-7001 Choice of Law (Overseas). Jun 1997 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.243-7002 Requests for Equitable Adjustment. Dec 2022 252.245-7003 Contractor Property Management System Administration Jan 2025 252.245-7005 Management and Reporting of Government Property. Jan 2024 252.247-7023 Transportation of Supplies by Sea. Oct 2024
FAR Clauses Incorporated by Full Text
52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026- O0038) (Alternate I) (Tailored)
(Feb 2026) Alternate I (Feb 2026)
Alternate I . When contemplating a time-and-materials or labor-hour contract, substitute the following paragraphs (a), (b), (FEB 2026) (DEVIATION 2026-O0038) (i), (l), and (m) for those in the basic clause.
(a) The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference. As used in this clause-
Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.
Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-
(1) Performed by the contractor;
(2) Performed by the subcontractors; or
(3) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.
Materials means-
(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;
(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;
(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);
(4) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded ____ ; andfrom the hourly rates prescribed in the schedule.]
(5) Indirect costs specifically provided for in this clause.
Subcontract means any contract, as defined in FAR 2.101, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.
(b) .Inspection/Acceptance
(1) The Government has the right to inspect and test all materials furnished and services performed under this contract at all places and times before acceptance. The Government will perform inspections and tests in a manner that will not unduly delay the work.
(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.
(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.
(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (b)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]____
(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-
(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or
(B) Terminate this contract for cause.
(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.
(6) Notwithstanding paragraphs (b)(4) and (5) of this clause, the Government may, at any time, require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-
(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or
(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.
(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.
(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.
(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.
(i) .Payments
(1) . The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:Work performed
(i) .Hourly rate
(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.
(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.
(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.
(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.
(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.
( ) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.1
( ) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.2
( ) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the 3 Contracting Officer.
(ii) .Materials
(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor's established catalog or market price, adjusted to reflect the-
( ) Quantities being acquired; and1
( ) Any modifications necessary because of contract requirements.2
(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-
( ) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or1
( ) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the 2 terms and conditions of the agreement or invoice.
(C) To the extent able, the Contractor shall-
( ) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and1
( ) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.2
(D) Unless listed below, other direct and indirect costs will not be reimbursed.
( ) . The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the 1 Other direct costs requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct costs (e.g., travel, computer usage charges, etc. Insert "None" if no ____ reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert 'None'".]
( . The Government will reimburse the Contractor for indirect costs on a pro-rata basis over 2) Indirect costs (material handling, subcontract administration, etc.)
the period of contract performance at the following fixed price: [Insert a fixed amount for the indirect costs and payment schedule. Insert "$0" if no fixed price ____ reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert 'None')."]
(2) . The total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule. The Total cost Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the revised estimate of the total amount of effort to be required under the contract.
(3) . The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Ceiling price Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the Schedule has been increased, any hours expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price.
(4) . At any time before final payment under this contract, the Contracting Officer (or authorized representative) will have access to the Access to records following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer):
(i) Records that verify that the employees whose time has been included in any invoice meet the qualifications for the labor categories specified in the contract;
(ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment-
(A) The original timecards (paper-based or electronic);
(B) The Contractor's timekeeping procedures;
(C) Contractor records that show the distribution of labor between jobs or contracts; and
(D) Employees whose time has been included in any invoice for the purpose of verifying that these employees have worked the hours shown on the invoices.
(iii) For material and subcontract costs that are reimbursed on the basis of actual cost-
(A) Any invoices or subcontract agreements substantiating material costs; and
(B) Any documents supporting payment of those invoices.
(5) . Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, Overpayments/Underpayments that are found by the Contracting Officer not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. The Contractor shall promptly pay any such reduction within 30 days unless the parties agree otherwise. The Government will pay any such increases within 30 days, unless the parties agree otherwise. The Contractor's payment will be made by check. If the Contractor becomes aware of a duplicate invoice payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall-
(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-
(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);
(B) Affected contract number and delivery order number, if applicable;
(C) Affected line item or subline item, if applicable; and
(D) Contractor point of contact.
(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.
(6) .Interest
(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury, as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, and then at the rate applicable for each six-month period as established by the Secretary until the amount is paid.
(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.
(iii) The Contracting Officer will issue a final decision if-
(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt in a timely manner;
(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or
(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer.
(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the…
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