Building 9504 Conference Rooms Audio and Video Equipment

The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking a small business contractor to provide and install audio and video equipment for Building 9504 conference rooms at Tinker Air Force Base in Oklahoma City. The solicitation (FA8125-25-Q-0024) requires the procurement of comprehensive AV systems for three conference rooms (130, 223, and 230) and four offices (216, 218, 232, 233), including equipment such as ceiling-mounted microphones, NEC projectors, Samsung 4K UHD TVs, Da-Lite projector screens, and associated networking components. The contract will be awarded using the lowest price technically acceptable evaluation criteria, with all equipment required to be TAA compliant and capable of supporting 4K video at 60Hz with PoE compatibility. Responses are due by February 13, 2025, at 12:00 PM CST, as specified in Amendment 0001, which extended the original submission deadline. Contractors must be active small businesses registered in SAM.gov and meet the specific technical requirements outlined in the solicitation documents.

This is a 100% small business set-aside contract with a NAICS code of 334310 and a size standard of 750 employees. The project requires delivery and installation of AV equipment by July 18, 2025, with a complete implementation timeline of approximately one month. While no specific budget ceiling was mentioned, contractors are expected to provide quotes that are reasonable within the marketplace. The scope of work includes comprehensive system integration, cable management, equipment diagrams, and a minimum 3-year warranty covering parts, labor, and on-site training for four operators. The government will handle TV installation and electrical infrastructure, and payment will be processed through Wide Area Workflow (WAWF) upon inspection and acceptance of completed rooms. The total project encompasses approximately 273 to 1,227 square feet across the specified conference rooms and offices in Building 9504 at Tinker Air Force Base.