Brooke Army Medical Center Healthcare Housekeeping

Amendment 0006-Amendment 0006 to the solicitation is hereby published on 7 February 2020.  The purpose of Amendment 0006 is to, Post a Question and Answer document derived as a result of Amendment 0004, Make minor corrections to the Addendum to 52.212-1 and Addendum to 52.212-2, Change the period of performance on all contract line item numbers and post a revised Attachment 3 - Price Matrix, Revision 1, dated 6 February 2020.    For the offerors that submitted a proposal on 24 June 2019, resubmittal of Attachment 3 - Price Matrix, Revision 1, dated 6 February 2020 is optional.  A complete conformed copy of the solicitation as of 7 February 2020 is also attached.

Amendment 0005-Amendment 0005 to the solicitation is hereby published on 8 January 2020.  The purpose of Amendment 0005 is to correct the proposal due date in block 8 of the SF 1449 from 17 September 2019 to 21 February 2020.  A complete conformed copy as of 8 January is attached.

Amendment 0004-Amendment 0004 to the solicitation is hereby published on 8 January 2020.  The purpose of Amendment 0004 is to inform all offerors that the source selection method/basis of award has changed from Lowest-Priced, Technically Acceptable to Performance Price Tradeoff.  See attached Amendment 0004 which includes a revised Addendum to 52.212-2.  The entire Addendum has been revised.  Offerors are advised to read the Addendum thoroughly.  Other minor changes were made to the Addendum to 52.212-1.  The revised proposal due date is 21 February 2020 at 12:00 p.m. Central Standard Time.  Offerors are urged to read the entire Amendment for instructions for submittal of proposals.  Re-submittal is optional for those that submitted a proposal on 24 June 2019.

Amendment 0003-Post Attachment 5, Question and Answer Template and other revisions to the Performance Work Statement, Exhibit A (Performance Requirements Summary), Exhibit B (Deliverables), Exhibit C (Summary of Cleanable Sqare Feet), Exhibit E (Government Furnished Facilities and Equipment List), Attachment 1 (MTF Description and Workload Data), and Attachment 4 (Staffing Chart).  All of the previous Exhibits and Attachments are embedded within the amendment except for Exhibit C.  Exhibit C is posted as a separate attachment.

Amendment 0005-Amendment 0005 to the solicitation is hereby published on 8 January 2020.  The purpose of Amendment 0005 is to correct the proposal due date in block 8 of the SF 1449 from 17 September 2019 to 21 February 2020.  A complete conformed copy as of 8 January is attached.

Amendment 0004-Amendment 0004 to the solicitation is hereby published on 8 January 2020.  The purpose of Amendment 0004 is to inform all offerors that the source selection method/basis of award has changed from Lowest-Priced, Technically Acceptable to Performance Price Tradeoff.  See attached Amendment 0004 which includes a revised Addendum to 52.212-2.  The entire Addendum has been revised.  Offerors are advised to read the Addendum thoroughly.  Other minor changes were made to the Addendum to 52.212-1.  The revised proposal due date is 21 February 2020 at 12:00 p.m. Central Standard Time.  Offerors are urged to read the entire Amendment for instructions for submittal of proposals.  Re-submittal is optional for those that submitted a proposal on 24 June 2019.

Amendment 0003-Post Attachment 5, Question and Answer Template and other revisions to the Performance Work Statement, Exhibit A (Performance Requirements Summary), Exhibit B (Deliverables), Exhibit C (Summary of Cleanable Sqare Feet), Exhibit E (Government Furnished Facilities and Equipment List), Attachment 1 (MTF Description and Workload Data), and Attachment 4 (Staffing Chart).  All of the previous Exhibits and Attachments are embedded within the amendment except for Exhibit C.  Exhibit C is posted as a separate attachment.

Amendment 0003-Post Attachment 5, Question and Answer Template and other revisions to the Performance Work Statement, Exhibit A (Performance Requirements Summary), Exhibit B (Deliverables), Exhibit C (Summary of Cleanable Sqare Feet), Exhibit E (Government Furnished Facilities and Equipment List), Attachment 1 (MTF Description and Workload Data), and Attachment 4 (Staffing Chart). All of the previous Exhibits and Attachments are embedded within the amendment except for Exhibit C. Exhibit C is posted as a separate attachment.

Amendment 0003-Post Attachment 5, Question and Answer Template and other revisions to the Performance Work Statement, Exhibit A (Performance Requirements Summary), Exhibit B (Deliverables), Exhibit C (Summary of Cleanable Sqare Feet), Exhibit E (Government Furnished Facilities and Equipment List), Attachment 1 (MTF Description and Workload Data), and Attachment 4 (Staffing Chart). All of the previous Exhibits and Attachments are embedded within the amendment except for Exhibit C. Exhibit C is posted as a separate attachment.

Amendment 0003-Post Attachment 5, Question and Answer Template and other revisions to the Performance Work Statement, Exhibit A (Performance Requirements Summary), Exhibit B (Deliverables), Exhibit C (Summary of Cleanable Sqare Feet), Exhibit E (Government Furnished Facilities and Equipment List), Attachment 1 (MTF Description and Workload Data), and Attachment 4 (Staffing Chart). All of the previous Exhibits and Attachments are embedded within the amendment except for Exhibit C. Exhibit C is posted as a separate attachment.

Pre-Award Protest

In accordance with 4 C.F.R. 21.3 and FAR 33.104, we are providing notice that protest B-417651 was filed with the Government Accountability Office (GAO) on 7 June 2019.  A redacted copy of the protest is attached.  Please note GAO's requirements at 4 C.F.R. 21.3 with instructions to parties to communicate further directly with GAO.  Additionally, all parties shall provide copies of all communications with GAO to the agency and to other particpating parties either through EPDS or by email.  GAO's website [https://epds.gao.gov/login] includes guidance regarding when to file through EPDS versus communicating by email or other means.

Amendment 0002-Post Pre-Proposal Conference and Site Visit Information from the Pre-Proposal Conference held on 10 - 11 May 2019 at Brooke Army Medical Center, Fort Sam Houston, Texas for Healthcare Housekeeping Services, Replace Exhibit D, Total SQ FT by Types, Revision 1, dated 9 May 19 with a new updated revised Exhibit D, dated 16 May 19, Revision 2 and change the Non-Service Contract Labor Productive Hours on Attachment 4, Staffing Chart Base Period (10 Months) from 1920 Productive Hours to 1600 Productive Hours.

Amendment 0001-Replace Exhibit D with Updated Exhibit D Total SQ FT by Types, Revision 1, dated 9 May 19

Request for Proposal (RFP)/Solicitation to provide non-personal healthcare housekeeping (Type 1, II, III, IV, V and VI) and related services in support of Brooke Army Medical Center (BAMC), Joint Base San Antonio, Fort Sam Houston, Texas in support of multiple Medical Treatment Facilities (MTFs) in the Health Service Area (HSA) of BAMC, Fort Sam Houston, Texas. 

The Government will use tiered or cascading evaluation procedures in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 215.203-70, Request for Proposals -Tiered Evaluation of Offers.  Consideration shall be given to small businesses before evaluating offers from other than small business concerns.  Based on evaluation criteria, if the Contracting Officer determines that there are two or more small businesses capable of meeting all of the government's criteria as set forth in the RFP, the acquisition will be conducted as a small business set-aside.  In such event, Federal Acquisition Regulation provision, 52.219-6 (Notice of Total Small Business Set-Aside (Deviation 2019-O0003)) shall be considered incorporated by reference.  If the Government does not receive offers from two or more small businesses capable of meeting all of the Government's criteria set forth in the RFP, then there will be no set-aside and all offers, including offers from other than small business concerns, will be considered for award in accordance with the terms and condition as further required in the RFP.

The North American Industry Classification System code for this solicitation is 561720.  The small business size standard is $18,000,000.00.

This requirement is performance based and will be awarded using Lowest Price, Technically Acceptable evaluation criteria, under which a Firm-Fixed Price (FFP) contract will be awarded.

All services shall be FFP and subject to the Service Contract Labor Standards (41 U.S.C 67). 

The solicitation and subsequent contract will include contract line item numbers (CLINS) with a base period of 10 months and four one-year option periods starting on 1 December 2019 through 30 November 2024.

All elements of the RFP shall be submitted by the offeror with a proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/Contract Order for Commercial Items.  The square feet (SF) for cleaning each MTF under the BAMC HSA is varied; however, the total estimated SF for the BAMC HSA is 2,348,559.

This RFP will be available in electronic format only.  The official access point to the solicitation is via the Federal Business Opportunities (FBO) website at https://www.fbo.gov.  The primary point of contact for this RFP is Ms. Quinella M. Purks, Contract Specialist, 210-221-3699; email:  quinella.m.purks.civ@mail.mil.  The secondary point of contact is Ms. Katherine I. Perry, Contracting Officer, 210-295-4365; email:  katherine.i.perry.civ@mail.mil.

*NOTE-For prospective registered offerors attending the pre-proposal conference and site visit at BAMC, Joint Base San Antonio, Fort Sam Houston, Texas, on 10 - 11 May 2019, please see base access information below:

BAMC is located at 3551 Roger Brooke Drive, Fort Sam Houston, Texas 78234.  The BAMC exit is off of I-35 North.  Once exited, make a left at the traffic light and proceed to the gate with your driver's license in hand.  For offerors that registered, your name and driver license information has been given to Security.  You will not need a visitor pass.  Inform the gate guard that you are on an Entry Authorization Listing (EAL) for the Housekeeping Contract Pre-Proposal Conference. 

Once through the gate follow the road around and go through the 1st stop sign.  You will proceed to the parking garage which will be to your left.  Do not park on the lower level; this level is for disabled and handicapped only.  Once parked, proceed to level 3 and walk across the pedestrian bridge to Entrance B, Garden Entrance.  Please come through the front door and check in at the front desk where you will be given a hospital visitor's badge.  Government Representatives will be there to meet you.  Check-in will be from 7:15 to 7:50 a.m.  Once checked in, you will be escorted to a conference room/auditorium where you will be briefed on the solicitation requirements.  The pre-proposal conference will begin at 8:00 a.m.

A PRE-PROPOSAL CONFERENCE AND SITE VISIT is scheduled for 10 - 11 May 2019.  Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of discussing the requirement of Healthcare Housekeeping Services in support of Military Treatment Centers in the Health Service Area of Brooke Army Medical Center (BAMC), Fort Sam Houston, Texas.  The pre-proposal conference will convene at 8:00 a.m. on Friday, 10 May at BAMC, Fort Sam Houston, Texas (Exact location TBD).  The pre-proposal conference duration is anticipated from 8:00 a.m. to 12:00 p.m. and will consist of briefings from the Government followed by site visits.  The tour duration is anticipated from 1:00 p.m. to 5:00 p.m., 10 May 2019 and from 8:00 to 5:00 p.m., 11 May 2019.  Interested parties shall provide the following information for representatives attending (Limit 2 representatives per offeror to include the prime and subcontractor) the pre-proposal conference:  Name(s), Copy of Driver's License, Company Name, Email Address, Phone Number, Business Size Standard and Event (Pre-Proposal Conference, Site Visit, or both).  Interested parties must register with Ms. Quinella M. Purks by email at quinella.m.purks.civ@mail.mil no later than 4:00 p.m., Central Standard Time on 3 May 2019.  Prospective offerors are encouraged to attend both the pre-proposal conference and site visits.  The site visits involve extensive walking through multiple buildings and participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable.  Please indicate any special needs to Ms. Quinella M. Purks when requesting registration to ensure proper accommodations may be arranged.  The solicitation along with base and hospital access will be posted at a later date. 

This is a pre-solicitation notice it is not a request for competitve proposals.  The Health Readiness Contracting Office (HRCO) intends to procure the necessary healthcare housekeeping and related services at Brooke Army Medical Center (BAMC), Fort Sam Houston, TX and the multiple Medical Treatment Facilities (MTFs) in the health service area of BAMC.  HRCO anticipates the solicitation/request for proposal (RFP) to be available on or about the 22nd of February 2019 and the closing date is anticipated to close 30 days from the date of release of the solicitation.  

This is a DRAFT  Request for Proposal (RFP)/Solicitation for industry review and comments and is for informational purposes only.  It does not constitute a solicitation and is not to be considered as a commitment by the Government.  All firms responding to this request for industry comments are advised that their responses to this DRAFT RFP will not be considered for contract award.  The information from this DRAFT RFP is for industry review and comments only and will assist the Government in finalizing the RFP/Solicitation for release.  The North American industry Classification (NAICS) Code for this solicitation is 561720.  This solicitation will be awarded using Lowest Price Technically Acceptable evaluation criteria.  This requirement will be a Firm fixed Price (FFP) contract with Line Items (CLINS).  Healthcare housekeeping services are required for five years starting (1 December 2019 through 30 November 2024).  The solicitation will clearly describe Brooke Army Medical Center (BAMC) Military Treatment Facilities (MTF)-specific healthcare housekeeping requirements and services to be performed.  The primary point of contact for this project is Ms. Laura J. Applewhite, Contract Specialist (210) 221-4192; laura.j.applewhite.civ@mail.mil.  This is a DRAFT RFP for a follow-on requirement for healthcare housekeeping services that prioritize infection control while optimizing cleaning practices in support of BAMC's mission of providing quality healthcare in safe, hygienic and aesthetically-pleasing MTFs.  The Health Readiness Contracting Office (HRCO) intends to procure the necessary healthcare housekeeping services in all direct and non-direct patient care and healthcare -related settings in support of MTFs located on Fort Sam Houston, TX to include BAMC MTF and multiple MTFs in the health service area of BAMC, Fort Sam Houston, TX.  Healthcare housekeeping services may be required in any area under the jurisdiction of the BAMC MTF Commander. 

Services include hospital housekeeping services; collection, packaging, labeling, preparation and transport of regulated medical waste (RMW) to a MTF-Specific site, collection of general solid waste (trash) for waste disposal pick-up; collection and distribution of linen within the SAMMC-N health service area to a MTF-specified site for control and exchange of linen; collection; collection and transport of recyclable materials within the health service area of SAMMC-N to a MTF-specified site for recyclable materials pick-up; and exterior building services (e.g., windows, doors, and walkways) such as window cleaning and snow removal. 

The Square Feet (SF) for cleaning of each MTF is varied; however, the estimated SF for BAMC MTF, and the multiple MTFs located in the health service area of BAMC MTF currently receiving services under the existing contract is 2,348,559 SF. 

The Performance Work Statement (PWS) will define the services required, performance standards, performance thresholds (minimum acceptable level of services), methods of surveillance, and contractor performance incentives to achieve varying levels of quality performance. 

Interested parties must send comments pertaining to the draft PWS by close of business on 30 November 2018 to Ms. Laura Applewhite, Contract Specialist at laura.j.applewhite.civ@mail.mil or Katherine Perry, Contracting Officer at Katherine.i.perry.civ@mail.mil.  Questions and issues concerning the draft PWS may be posted for industry review.

Contracting Office Address: 

Health Readiness Contracting Office:  ATTN:  MCAA-RH Bldg 4197, 2199 Storage Street, Fort Sam Houston, TX 78234-5015

Place of Performance:

Brooke Army Medical Center, 3551 Roger Brooke Drive, San Antonio, TX 78234

Point of contract: 

Laura Applewhite 210-221-4192

This is a DRAFT Request for Proposal (RFP)/Solicitation for industry review and comments and is for informational purposes only.  It does not constitute a solicitation and is not to be considered as a commitment by the Government.  All firms responding to this request for industry comments are advised that their responses to this DRAFT RFP will not be considered for contract award.  The information from this DRAFT RFP is for industry review and comments only and will assist the Government in finalizing the RFP/Solicitation for release.  The North American industry Classification (NAICS) Code for this solicitation is 561720.  This solicitation will be awarded using Lowest Price Technically Acceptable evaluation criteria.  This requirement will be an Indefinite Delivery, Indefinite Quantity (IDIQ) contact with Firm fixed Price (FFP) contract Line Items (CLINS).  Healthcare housekeeping services are required for five years starting (1 December 2019 through 30 November 2024).  The solicitation and subsequent contact will include CLINS 5-year ordering period.  Individual task orders will clearly describe Brooke Army Medical Center (BAMC) Military Treatment Facilities (MTF)-specific healthcare housekeeping requirements and services to be performed.  The primary point of contact for this project is Ms. Laura J. Applewhite, Contract Specialist (210) 221-4192; laura.j.applewhite.civ@mail.mil.  This is a DRAFT RFP for a follow-on requirement for healthcare housekeeping services that prioritize infection control while optimizing cleaning practices in support of BAMC's mission of providing quality healthcare in safe, hygienic and aesthetically-pleasing MTFs.  The Health Readiness Contracting Office (HRCO) intends to procure the necessary healthcare housekeeping services in all direct and non-direct patient care and healthcare -related settings in support of MTFs located on Fort Sam Houston, TX to include BAMC MTF and multiple MTFs in the health service area of BAMC, Fort Sam Houston, TX.  Healthcare housekeeping services may be required in any area under the jurisdiction of the BAMC MTF Commander. 

Services include hospital housekeeping services; collection, packaging, labeling, preparation and transport of regulated medical waste (RMW) to a MTF-Specific site, collection of general solid waste (trash) for waste disposal pick-up; collection and distribution of linen within the SAMMC-N health service area to a MTF-specified site for control and exchange of linen; collection; collection and transport of recyclable materials within the health service area of SAMMC-N to a MTF-specified site for recyclable materials pick-up; and exterior building services (e.g., windows, doors, and walkways) such as window cleaning and snow removal. 

The Square Feet (SF) for cleaning of each MTF is varied; however, the estimated SF for BAMC MTF, and the multiple MTFs located in the health service area of BAMC MTF currently receiving services under the existing contract is 2,401.674 SF. 

The Performance Work Statement (PWS) will define the services required, performance standards, performance thresholds (minimum acceptable level of services), methods of surveillance, and contractor performance incentives to achieve varying levels of quality performance. 

Interested parties must send comments pertaining to the draft PWS by close of business on 30 November 2018 to Ms. Laura Applewhite, Contract Specialist at laura.j.applewhite.civ@mail.mil or Katherine Perry, Contracting Officer at Katherine.i.perry.civ@mail.mil.  Questions and issues concerning the draft PWS may be posted for industry review.

Contracting Office Address: 

Health Readiness Contracting Office:  ATTN:  MCAA-RH Bldg 4197, 2199 Storage Street, Fort Sam Houston, TX 78234-5015

Place of Performance:

Brooke Army Medical Center, 3551 Roger Brooke Drive, San Antonio, TX 78234

Point of contract: 

Laura Applewhite 210-221-4192