Pre-Proposal_Conference_Slides-BAMC-10_May_19.pdf

U.S. Army Contracting Activity Health Readiness Contracting Office

Pre‐Proposal Conference for

Healthcare Housekeeping Services Brooke Army Medical Center

Fort Sam Houston 10 May 2019

Presented By:

Mrs. Katherine I. Perry Contracting Officer

Rank Action Officer / e-mail / phone number 08 January 201610 May 2019katherine.i.perry.civ@mail.mil/210-295-4365 Slide 2 of Slide x 2 of 19

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Agenda

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7:15 am – 8:00 am Registered Participants Check-In

8:00 am – 9:15 am Conference Start; Administrative Announcements

9:15 am – 9:30 am Introduction of Government Team & Contractors

9:30 am – 10:45 am Solicitation Discussion (Key Areas)

10:45 am – 11:00 am Break

Rank Action Officer / e-mail / phone number 08 January 201610 May 2019katherine.i.perry.civ@mail.mil/210-295-4365 Slide 3 of Slide x 3 of 19

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Agenda Cont.

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11:00 am – 11:45 am Solicitation Discussion (Key Areas)

11:45 am – 12:50 pm Lunch on Your Own

1:00 pm – 5:00 pm Tour of Institute of Surgical Research & Schertz Medical Home

11 May 2019 Site Visit

8:00 am – 5:00 pm Tour of MFTs

Rank Action Officer / e-mail / phone number 08 January 201610 May 2019katherine.i.perry.civ@mail.mil/210-295-4365 Slide 4 of Slide x 4 of 19

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Administrative Announcements

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• Clarifications and Questions related to the RFP Must be submitted in writing IAW RFP format

• To be Posted on FedBizOpps after Conference:

Briefing Slides & Attendee List Official Responses to Clarifications and Questions Company names & authors of questions excluded

• Unauthorized Activities Sidebars with Government Personnel Photos of Government Facilities Use of Recording Devices

Rank Action Officer / e-mail / phone number 08 January 201610 May 2019katherine.i.perry.civ@mail.mil/210-295-4365 Slide 5 of Slide x 5 of 19

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Introduction of Government Team

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• Pre-Award Branch Chief – Mo Hopkins Contracting Officer – Katherine Perry Contract Specialist – Quinella Purks Contract Specialist – Lizete Greene

• Post-Award Administrative Contracting Officer – Michelle Bartkowski Administrative Contract Specialist – Patti Pfeninger Chief, Environmental Services – Kevin Edwards

Rank Action Officer / e-mail / phone number 08 January 201610 May 2019katherine.i.perry.civ@mail.mil/210-295-4365 Slide 6 of Slide x 6 of 19

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Solicitation Terms and Conditions

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• FAR 12 Commercial Terms and Standards

• Contract Type Firm-Fixed Priced Contract Contract Line Item Number (CLIN) Pricing Monthly Price – Price Matrix

• Firm-Fixed Priced Base Period:

CLINS – 0002-0025

Option 1:

CLINS - 1002-1025

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Solicitation Terms and Conditions

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• Firm-Fixed Priced

Option 2:

CLINS - 2002-2025

Option 3:

CLINS - 3002-3025

Option 4:

CLINS - 4002-4025

• Contractor Manpower Reporting (CMR) – CLINS 0001,1001, 2001, 3001, 4001, 5001

Quantity – 1 Annual Report each year Due 31 Oct annually Not Separately Priced (NSP)

Rank Action Officer / e-mail / phone number 08 January 201610 May 2019katherine.i.perry.civ@mail.mil/210-295-4365 Slide 8 of Slide x 8 of 19

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Solicitation Terms and Conditions

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• Deliverables – CLINS 0026, 1026, 2026, 3026, 4026

NSP

• Phase In – CLIN 0027 Firm-Fixed Price 62 Days Period of Performance: 1 Dec 19 – 31 Jan 20

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Solicitation Terms and Conditions

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• Lowest Price Technically Acceptable (LPTA) Source Selection Procedures Technically Acceptable Lowest Evaluated Price No Tradeoffs Conforms to solicitation requirements

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Solicitation Terms and Conditions

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• Instructions to Offerors (Addendum to FAR 52.212-1)

1. Tiered or Cascading Evaluation of Offers –

INFORMATION FOR SMALL BUSINESS CONCERNS

ONLY

If two or more small businesses are capable of meeting all the Government’s criteria, this acquisition will be a small business set-aside

If two or more small businesses are not found capable of meeting all the Government’s criteria, then there will be no set-aside and acquisition will be full and open

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Solicitation Terms and Conditions

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• Volume I – Tier or Cascading Evaluation of Offers (Small Business Concerns Only) Consideration shall be given to small businesses before evaluating offers from other than small business concerns

Small business concerns shall submit a narrative that addresses the following criteria that demonstrates their capability to perform healthcare housekeeping services in a MTF same or similar in size (2.3 million square feet) to BAMC

Contract Number, Dollar Value, Total Sq, FTEs, POC Capability in performing Type 1 thru Type 6 services (MTF-same or similar) Copy of current ISSA CIMS-GB Certification/In-Process

Documentation If applicable, a copy of your Teaming Arrangement

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Solicitation Terms and Conditions

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• Instructions to Offerors (FAR 52.212-1) Cont.

2. General Instruction – ALL OFFERORS Failure to submit all required documentation may may result ineligible for award

Government Reserves the right to make an award based on initial proposals received

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Solicitation Terms and Conditions

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• Volume II – Administrative (All Offerors) Completed Signed SF 1449 Acknowledged Signed Amendments Completed Provisions Statement of Offerors Contractor Teaming Arrangement

• Volume III – Factor 1 – Technical Approach Section A - General Requirements (PWS Section 1.6, 1.9 and 1.13) Supplement A-1 - CIMS-GB Certification Supplement A-2 - Quality Control Plan Supplement A-3 - Phase-In Plan Section B - Contractor Furnished Supplies/Property (4.3.3 and 4.3.14)

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Solicitation Terms and Conditions

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• Volume III – Factor 1 – Technical Approach Supplement B-1 – Supply and Equipment List Section C – Specific Tasks, PWS (Section 5) Supplement C-1 – Sample Healthcare Housekeeping Procedures

Manual Supplement C-2 – Staffing Chart (Attachment 4)

• Volume IV – Factor 2 – Past Performance

• Volume V - Factor 3 – Price

• Volume VI - Factor 4 – Small Business Participation

• Volume VII – Small Business Subcontracting Plan

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Solicitation Terms and Conditions

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• Evaluation of Offers (Addendum to FAR 52.212-2)

•Factor 1 –Technical Approach Section A - General Requirements (PWS Section 1.6, 1.9 and 1.13) Supplement A-1 - CIMS-GB Certification Supplement A-2 - Quality Control Plan Supplement A-3 - Phase-In Plan Section B - Contractor Furnished Supplies/Property (4.3.3 and 4.3.14) Supplement B-1 – Supply and Equipment List Section C – Specific Tasks, PWS (Section 5) Supplement C-1 – Sample Healthcare Housekeeping Procedures Manual Supplement C-2 – Staffing Chart (Attachment 4)

Government will evaluate Technical Proposals on acceptable/unacceptable (pass/fail) basis

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Solicitation Terms and Conditions

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• Evaluation of Offers (Addendum to FAR 52.212-2) Cont.

•Factor 2 – Past Performance Government will evaluate Past Performance on an acceptable/unacceptable (pass/fail) basis

• Factor 3 – Price Prices will be determined reasonable based on adequate price competition

• Factor 4 – Small Business Participation Small Business Participation will be evaluated to determine the offerors commitment to small business. A rating of acceptable/unacceptable will be assigned

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Solicitation Terms and Conditions

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• Proposal Due Date: 24 June 2019 2:00 PM (CST)

• Proposal shall be submitted to the address:

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

• Facsimile offers are unacceptable

• No Proposals will be picked-up from the gate

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Solicitation Terms and Conditions

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• FAR 52.222-17 Nondisplacement of Qualified Workers

Right of First Refusal

Not less than 30 days – certified list of names

Not less than 10 days – updates

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Conclusion

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• Please submit your questions in writing

• Will make every effort to answer all questions today

• Official responses to all questions will be posted on FebBizOpps

• Questions from Audience