Pre-Proposal_Conference_Questions_and_Answers_-_10_-_11_May_2019.pdf

Offeror’s Questions Governments Response

Instructions page 234 of 276, C. “...in a medical facility same or similar in size (2.3 million square feet). Does this have to be a single facility of this size? Please elaborate completely.

The Addendum to 52.212-1, paragraph D.1.c., states “a medical facility same or similar in size (2.3 million square feet) to Brooke Army Medical Center (BAMC)(including outlying clinics)”.

In the past there was a lot of gov’t furnished eq. & materials. While realizing that for this solicitation there is not, can the govt. provide the exact annual quantities of items ordered like soaps, sanitizers that were ordered by the gov’t in the past?

The government is researching this information and if available will post to FBO.

Will the attendee list be made available? Yes, it will be posted to FBO within 7 days if not sooner.

When there is a change is Tech Exhibit D is it possible to indicate where the change is?

Yes, in the future we will indicate the changes.

Amendment 0001’s changes were only to add column k.

(room size).

Will the slides be made available? Yes, it will be posted to FBO within 7 days if not sooner.

Is that 2.3 million SF one contract? Yes.

Do you have to provide the ISSA CIMS-GB certification in the sanitized copy and just remove the name?

Yes.

Are the scrub-ex/alex machines government owned? Yes.

Will the mail come to the building for proposals that are mailed in? [sic]

Yes.

Is the 2.3 million for a single contract or can a contractor assemble multiple contracts performed simultaneously which add up to 2.3 million SF?

The Addendum to 52.212-1, paragraph D.1.c., states “a medical facility same or similar in size (2.3 million square feet) to Brooke Army Medical Center (BAMC)(including outlying clinics)”.

The RFP mentions an expansion. When will the beds be operable?

Only expanding beds (500-681) when there is a mass casualty, but as of right now, only the beds listed are expected.

Who is responsible for RMW disposal and what is the interface with the government and/or RMW contractor?

We have an RMW contract with Stericycle. Healthcare housekeeping is required to handle, collect, and transport IAW PWS 5.14. and Exhibit H.

It would be kinder to Small Businesses to set it aside first, then if a small business does not satisfy the requirement re-solicit. It isn’t fair for Large Businesses to prepare a proposal only to be rejected.

The government understands the concern, but the process is going to as stated in the solicitation.

The Staffing Chart for the base year Non-SCLS states 1920 for 10 months, is this correct?

No, an amendment will be issued to correct the non- SCLS productive hours on the base year.

Who is responsible for washing linen? Is it in house with GFE or what is the interface with the linen contractor?

Division Laundry Service is our contractor that cleans the linen. Healthcare housekeeping is required to pickup, transport, and distribute linen IAW PWS 5.15.

and Exhibit F.

Do most complaints come from staff, visitor, patients, or others?

From staff members. Most complains are minor (trash is missed, lights are not off, etc.).

Is there a requirement to operate a bailer machine and/or autoclave?

Yes, a bailer machine is located on the loading dock.

No, an autoclave is not part of this requirement.

Are the ScrubEx machines software drive. If so, does the contractor have access to the inventory?

Yes, it is software driven. The government maintains and monitors inventory levels. The government will give the contractor a list of what needs to be filled/par levels.

Evaluation process LPTA: will government evaluate all proposals technically acceptable first, followed by pricing evaluation, or will proposals be racked and stacked by price first and then technical proposal evaluated. [sic]

IAW the Addendum to 52.212-2, paragraph B, Factor 1

– Technical Approach, Factor 2 – Past Performance, Factor 3 – Price, and Factor 4 – Small Business Participation. We look at technical first. “The technical has to be right for the price to be right.”

The 1st year is 10 months. Why? 2 month start-up. Yes, there is a 2-month phase-in and a 10 month base year.

If a large company and a small company JV does that make them small business.

If the JV is classified as a small business under that NAICS code, yes.

Can a small business combine MTFs to meet 2.3 million SF? Is 1.6 million SF realistic/relevant.

No, IAW the addendum to 52.212-1, paragraph D.1.c., “a medical facility same or similar in size (2.3. million square feet) to Brooke Army Medical Center (BAMC)(including outlying clinics).

No, 1.6 million mission SF does not meet the “same or similar in size” to BAMC.

Can you explain the government’s understanding of supplement? What/How do they or government use to compare to contractors?

The government does not understand the question.

Which supplement? The government evaluates IAW the solicitation and does not compare contractor’s proposals to each other.

Can you give us a realistic FTE count? No, IAW PWS 1, this is a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. Contractors shall use the information contained in the solicitation (including exhibits and attachments) to determine the realistic FTE count.

Is the supply closet in the Treatment Room (Room

184) in Building L17115 a janitor’s closet for housekeeping?

No. The supply closet is for the medical personnel use.

How new is Building L17115? This building was constructed in May 31 2018.

Is westover hills included in this requirement? Yes, IAW Exhibit C, building L10010, Westover Medical Home is part of this requirement.

What are the addresses of all the buildings? See attachment 1.

Will we see a supply room/admin office for the contractor’s use?

Yes, it is included in the tour.

Can a neutral past performance still be awarded a contract?

IAW the addendum to 52.212-2, paragraph C.2.b.2)a), “in the context of acceptability/unacceptability, neutral rating shall be considered “acceptable”.

If there is a problem with the ScrubEx machine, is it reported to maintenance?

The contractor shall notify the COR for government coordination.

Who wraps the linen for AlEx? A separate contractor wraps the linen for AlEx.

Where do we retrieve linen to restock ScrubEx and AlEx?

We will see the stock room on the tour.

Are there any 24/7 pharmacies? Yes, but it is for inpatients only.

Of the equipment in the hallway of the OR, who’s responsibility is it to move it for cleaning?

IAW PWS 5.13.2., “the contractor shall not move, clean or otherwise handle any unique medical equipment…”.

Are housekeepers using vocera? Yes, IAW Exhibit E, it is government provided.

Is the seamstress government or contractor provided? Government staffs the seamstress position.

Xenex:

1. ES running the equipment?

2. All discharge rooms or just isolation?

3. OR end of day use?

1. Yes, housekeeping runs the equipment and

IAW Exhibit E, it is government provided.

2. Yes to both.

3. Yes.