W81K04-19-R-0003_Amendment_0003-14_Jun_19.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE SECTION SF 30-BLOCK 14 CONTINUATION PAGE-SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 102

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jun-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0419R0003

X 9B. DATED (SEE ITEM 11)

08-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Jun-2019

CODE

W40M USA HLTH CONTRACTING ACT

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

W81K04 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K0419R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

1. The purpose of this amendment is to:

a. Post Attachment 5, Question and Answer Template

b. Make minor corrections to the Performance Work Statement. All changes are highlighted in red with a left borderline next to the paragraph.

c. Replace Exhibit A, Performance Requirements Summary with revised Exhibit A (Revision 1). A minor change was made to item #8. Change highlighted in red.

d. Replace Exhibit B, Deliverables with revised Exhibit B (Revision 1). Item# 3 (Monthly Deliverables) was re-numbered. Monthly Deliverable, Linen Cart Weights Report was removed. PWS reference on the Monthly Linen Issue Summary Report was corrected.

e. Replace Exhibit C, Summary of Cleanable SF with revised Exhibit C (Revision 1). The SF was updated to 2,347,478.

f. Replace Exhibit E, Government Furnished Facilities and Equipment List with revised Exhibit E (Revision 1).

Additional government furnished property added.

g. Replace Attachment 1, MTF Description and Workload Data with revised Attachment 1 (Revision 1).

Additional statistics added.

h. Replace Attachment 4, Staffing Chart with revised Attachment 4 (Revision 2). Minor corrections were made to Base Period (10 months) and Options 1 -4: The gross Square Feet (SF) was changed to 2,347,478, building 3600R was removed and the SCA productive hours were changed for the base year and out-years.

i. Delete FAR Clause 52.237-7, Indemnification and Medical Liability Insurance. Clause not applicable.

2. All other terms and conditions remain unchanged. The POC for this amendment is Quinella M. Purks, tel: 210- 221-3699 or email: quinella.m.purks.civ@mail.mil.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The cost constraint NSP has been added.

CLIN 0024

The CLIN extended description has changed from:

The contractor shall perform RMW services IAW PWS Section 5.15 and Exhibit F.

To:

The contractor shall perform Linen services IAW PWS Section 5.15 and Exhibit F.

CLIN 0025

The contractor shall perform Linen services IAW PWS Section 5.14 and Exhibit H.

The contractor shall perform RMW services IAW PWS Section 5.14 and Exhibit H.

CLIN 0026

The pricing detail quantity has decreased by 4.00 from 5.00 to 1.00.

CLIN 1001

CLIN 1024

The contractor shall perform RMW services IAW PWS Section 5.15 and Exhibit F.

The contractor shall perform Linen services IAW PWS Section 5.15 and Exhibit F.

CLIN 1025

The contractor shall perform Linen services IAW PWS Section 5.14 and Exhibit H.

The contractor shall perform RMW services IAW PWS Section 5.14 and Exhibit H.

CLIN 1026

CLIN 2001

CLIN 2026

CLIN 3001

CLIN 3026

CLIN 4001

CLIN 4026

CLIN 5001

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0026 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-DEC-2019 TO

30-NOV-2020

N/A BROOKE ARMY MEDICAL CENTER

BROOKE ARMY MEDICAL CENTER

3551 ROGER BROOKE DRIVE

SAN ANTONIO, TEXAS TX 78234

FOB: Destination

W81NTE

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-DEC-2019 TO

30-NOV-2020

N/A BROOKE ARMY MEDICAL CENTER

BROOKE ARMY MEDICAL CENTER

3551 ROGER BROOKE DRIVE

SAN ANTONIO, TEXAS TX 78234

FOB: Destination

W81NTE

The following have been modified:

ADDENDUM 52.212-1

Pursuant to FAR Subpart 12.302(a), FAR Provision 52.212-1, Instructions to Offerors – Commercial Items, is tailored. The basic provision paragraphs (a), (f), and (h) – (k) of FAR Addendum 52.212-1 are not replaced. The basic provision paragraph (e) is deleted for this solicitation. The following paragraphs of specific instructions to offerors for this solicitation replace the basic provision paragraphs (b) through (d), (g), and (l).

FAR Provision 52.212-1, Instructions to Offerors - Commercial Items is tailored by addendum to as follows:

D. Proposal Submission – Addendum to FAR Provision 52.212-1, Instructions to Offerors - Commercial Items.

1. Tier or Cascading Evaluation of Offers - INFORMATION FOR SMALL BUSINESS CONCERNS ONLY

a. The Government will use tiered or cascading evaluation procedures in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 215.203-70, Request for Proposals -Tiered Evaluation of Offers.

Consideration shall be given to small businesses before evaluating offers from other than small business concerns. .

b. If the Contracting Officer (KO) determines that there are two or more small businesses capable of meeting all the Government’s criteria set forth in paragraphs “c” through “e” of this section, this acquisition will be conducted as a small business set-aside. In such event, FAR provision 52.219-6 (Notice of Total Small Business Set-Aside, (Deviation 2019-O0003)) shall be considered incorporated by reference. The set-aside evaluation will then be conducted in accordance with the terms and conditions as further required in the solicitation and in accordance with the stated evaluation criteria. If an award cannot be made from the set-aside, then the remaining offers, including offers from other than small business concerns, will be considered for award in accordance with the terms and conditions as further required in the solicitation. If the Government does not receive offers from two or more responsible small businesses capable of meeting all the Government’s criteria set forth in paragraph “c” through “e” of this section, then there will be no set-aside and all offers, including offers from other than small business concerns, will be considered for award in accordance with the terms and conditions as further required in the solicitation.

c. Small business offerors shall submit a narrative that addresses the following criteria to demonstrate their capability to perform healthcare housekeeping services in a medical facility same or similar in size (2.3 million square feet) to Brooke Army Medical Center (BAMC) (including outlying clinics). The narrative shall address the following criteria;

(1) Provide the following information for a medical facility of same or similar size of BAMC: (a) contract number; (b) dollar value; (c) total square footage; (d) number of full-time equivalents; and (e) customer point of contact (name, phone number, and email address)

(2) Describe your capability in performing the following types of cleaning for a medical facility same and similar size to BAMC:

(i) Type 1 (Surgery Areas).

(ii) Type 2 Services (Patient Areas, Isolation Rooms, Intensive Care units, Emergency Rooms and

Nursery)

(iii) Type 3 Services (Restrooms, Locker Rooms and Showers)

(iv) Type 4 Services (Support Areas, i.e., clinical support areas, exam rooms)

(v) Type 5 Services (Administrative Areas)

(vi) Type 6 Services (Common Areas, Entrances, Elevators, Lobbies, Waiting Areas, Dining Facilities, Fitness Facilities)

(3) Provide a copy of your current International Sanitary Supply Association (ISSA) Cleaning Industry Management Standard – Green Building (CIMS-GB) Certificate or submit supporting documentation that your company is in the process of obtaining the ISSA CIMS-GB certification. A team member or major subcontractor’s ISSA CIMS-GB certification may not be used to satisfy the ISSA CIMS-GB certification for a prospective prime contractor.

(4) If applicable, provide a copy of your Joint Venture Agreement (JVA)/Teaming Arrangement. The JVA/Teaming Arrangement shall specify the rights and responsibilities of each partner and shall identify the managing partner. In addition, provide a summary narrative that specifically delineates what each partner will do in regard to performing the contract.

d. The Small business offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.k. below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.k. The contents of each proposal volume are described in the Instructions to Offerors (ITO) paragraph as noted in the table below.

e. Small business offerors shall submit no more than five pages total which does not include the details of the Contractor Teaming Arrangement. Pages in excess of five, will be removed and will not be screened. When both sides of a sheet display printed material, it shall be counted as two pages.

2. General Instructions

a. This addendum prescribes the format for proposals and describes the approach for the development and presentation of proposal data. The offeror’s proposal shall include all data and information requested herein and shall be submitted in accordance with these instructions. Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications, and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in the entire solicitation.

b. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. The instructions permit the inclusion of any additional data or information an offeror deems pertinent within the stated page limitations. Offerors are cautioned to follow the detailed instructions fully and carefully, as the government reserves the right to make an award based on initial proposals received, without discussion of such proposals. However, if deemed necessary, and at its sole discretion, the government may request additional information from offerors.

c. All required elements of the RFP shall be submitted by the offeror with their proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/ Contract/Order for Commercial Items.

The proposal shall be submitted to the address identified in block 9 of the SF 1449, Solicitation/Contract/Order for Commercial Items. Facsimile offers are unacceptable. Any offeror that submits an offer that is incomplete, does not comply with requirements stated in the PWS, or otherwise does not conform to the requirements specified herein may result in the offeror being removed from consideration for award.

d. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Any proposal that modifies, or fails to conform, to the essential requirements or specifications of the RFP may cause the proposal to be judged unacceptable resulting in the offer being removed from consideration for award. Any aspect of the proposal judged to be unacceptable may render the entire proposal unacceptable. If the proposal is determined to be unacceptable, upon completion of proposal evaluations, the offeror will be notified promptly of the basis of the determination.

e. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

f. Period for acceptance of offers. The offeror shall provide a statement that the offeror’s proposal and prices will remain in effect for 180 calendar days after solicitation closing date.

g. Product samples. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

h. Questions, Clarifications, or Discrepancies. Address all questions, clarifications, or concerns regarding this full proposal submission in writing to Ms. Quinella M. Purks, Contract Specialist, via e-mail at quinella.m.purks.civ@mail.mil, referencing solicitation number W81K04-19-R-0003. Questions may be submitted up to 14 calendar days prior to full proposal submission date located in block 8 of the SF 1449 in the format at Attachment 5, “Question and Answer Template”. In the event of solicitation discrepancies (e.g., errors, omissions, or is otherwise unclear or unsound), offerors shall immediately notify the KO in writing with supporting rationale.

Be advised that all correspondence sent via e-mail shall contain a subject line that reads “W81K04-19-R-0003, Healthcare Housekeeping Services, Brooke Army Medical Center”. Note that e-mail filters at Fort Sam Houston are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e.exe or .zip files);

therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Fort Sam Houston. If sending packages via e-mail, ensure only .pdf, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.

i. Debriefings. The KO will promptly notify unsuccessful offerors in accordance with procedures outlined in FAR Subpart 15.5, Preaward, Award, and Postaward Notifications, Protests, and Mistakes. Unsuccessful offerors may request and receive a debriefing in accordance with FAR Subpart 15.5.

j. Electronic Offers. The offeror shall submit Volumes I (SMALL BUSINESS CONCERNS ONLY) through

VII in electronic format on read-only CDs (CD-Rs) with an indication on each CD of the volume number and title.

Use separate files to permit rapid location of all portions, including factors, supplements, exhibits, annexes, and attachments, if any. Each volume shall be on a separate CD. If files are compressed, the necessary decompression program must be included. The offeror’s CDs shall be virus free. The electronic versions of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007/2010, MS Office Excel 2007/2010, MS Office Project 2007/2010, and MS Office Power Point 2007/2010, as applicable. The government will accept PDF files for the electronic version with the exception of the price proposal (MS Office Excel 2007/2010) which requires the formulas to be reviewed by the government. The Government will also accept Excel 2003 version as long as it is compatible with the Excel 2007/2010 version. It will be the offeror's responsibility to ensure the Excel 2003 version is compatible with the Excel 2007/2010 version.

k. Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.k. below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.k.

The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 1.k. - Proposal Organization

Volume ITO Paragraph

Number Volume Title Copies Page Limit

I D1 Tier or Cascading Evaluation of Offers –

INFORMATION FOR SMALL

BUSINESS CONCERNS ONLY

1 Unsanitized CD-R 5

Section A D1(c) Capability Narrative 4 Section B D1(c)3 CIMS-GB Certification 1

Section C D1(c)4 Joint Venture Agreement (JVA)/Teaming Arrangement

No Limit

II 3a. Administrative 1 Unsanitized CD-R 30* Section A 3a.(1) Completed/signed SF 1449 Section B 3a.(2) Acknowledged/signed amendments **See Below Section C 3a.(3) Completed Provisions **See Below Section D 3a.(4) Statement of Offerors

Section E 3a.(5) Contractor Teaming Arrangement (if applicable)

III 3b.

Factor 1 – Technical Approach 1 Unsanitized CD-R

1 Sanitized CD-R 49***

Section A 3b.(5)a)(1) General Requirements PWS Section:

1.6, 1.9 and 1.13

Supplement A-1 3b.(5)a)(1)(a) CIMS-GB Certification 1 Supplement A-2 3b.(5)a)1(b) Quality Control Plan **See Below Supplement A-3 3b.(5)a)(1)(c) Phase-In Plan 6

Section B 3b.(5)a)(2) Contractor-Furnished Supplies/ Property Requirements, PWS Section 4:

4.3.3 and 4.3.14

Supplement B-1 3c.(5)a)(2) Supply and Equipment List 5

Section C 3c.(5)a)(3) Specific Task Requirements, PWS Section 5

Supplement C-1 3b.(5)a)(3)(a) Sample Healthcare Housekeeping Procedures Manual

**See Below

Supplement C-2 3b.(5)a)(3)(b) Staffing Chart (Attachment 4) **See Below IV 3c. Factor 2 – Past Performance 1 Unsanitized CD-R ****6

V 3d.

Factor 3 – Price (Attachment 3, Price Matrix)

1 Unsanitized CD-R No Limit

VI 3e. Small Business Participation Proposal 1 Unsanitized CD-R *****5 VII 3f. Small Business Subcontracting Plan 1 Unsanitized CD-R ******10

*30 Page limitation for Volume II, Administrative includes completed/signed SF 1449, statements of offerors, and contractor teaming arrangement (if applicable).

**Page limitations are exclusive of acknowledged/signed amendments, completed provisions, supplemental sample housekeeping procedures manual, quality control plan supplement, staffing chart supplement, proposal cross referencing matrix, and legible tables, charts, graphs, and figures (see 1.m. below).

***49 page limitation for Volume III, Technical Approach includes: General Requirements, PWS Section 1 (ten pages), CIMS-GB Certification supplement (one page), phase-in plan supplement (six pages), Contractor-Furnished Supplies/Property Requirements, PWS Section 4 (two pages), supply and equipment list supplement (five pages), and Specific Task Requirements, PWS Section 5 (25 pages).

****6 page limitation for Volume IV, Factor 2-Past Performance includes: Customer Reference Information Sheet and narrative.

***** Shall use example format located in Volume VI instructions

****** Shall provide own plan-No more than 10 pages. Shall use DoD checklist for reviewing the subcontracting plan located in Attachment 8.

l. Page Limitations. Page limitations shall be treated as maximums. Pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and table of contents. Also, page limits are not applicable to legible tables, charts, graphs and figures used wherever practical to depict organizations, implementation schedules, plans, etc.

m. Page Size and Format.

(1) Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and shall be no less than font size 12. Use at least one inch margins on all four sides of the printed page. Pages shall be numbered sequentially by volume.

(2) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. The text shall be Times New Roman and shall be no less than font size 12.

3. Proposal Content

a. Volume II – Administrative. Offerors shall submit one virus-free unsanitized CD-R of the administrative proposal.

(1) Offerors shall include a copy of the completed SF 1449, with an original signature of a corporate officer authorized to negotiate for the company. Include proposed discount terms in Block 12 and the name of the company, address, phone and fax numbers in Block 17a.

(2) Offerors shall include acknowledged and original signed copies of amendments to the solicitation, if applicable.

(3) Offerors shall include completed provisions, as follows:

Provision Reference Title FAR 52.209-2 Prohibition on Contracting With Inverted Domestic Corporation FAR 52.209-5 Certification Regarding Responsibility Matters FAR 52.209-7 Information Regarding Responsibility Matters

FAR 52.212-3 (Alternate I)

Representations and Certifications – Commercial Items If the offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Website at http://sam.gov/portal, the offeror shall indicate such on the FAR Provision 52.212-3 (Alternate I), Representations and Certifications- Commercial Items

FAR 52.223-3

Hazardous Material Identification and Material Safety Data (offeror shall list all hazardous materials).

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.237-7024

Notice of Continuation of Essential Contractor Services (offeror shall include a written plan that meets the minimum requirements identified in the clause).

(4) Statements of Offeror.

(a) Offerors shall include a statement that the offeror and all subcontractors shall be in compliance with the Service Contract Labor Standard, as amended. For certain labor categories, the FAR Clause 52.222-42, Statement of Equivalent Rates for Federal Hires, provides the government’s assessment of the corresponding titles and occupational codes from the Service Contract Labor Standards Directory of Occupations. The minimum qualification requirements set forth in the PWS allow the Offeror to propose either Service contract Labor Standards or non-Service Contract Labor Standards covered personnel for certain labor categories. The government is not making a predetermination of whether or not a particular labor category is Service contract Labor Standard; or, if covered, which category from the Directory of Occupations applies. It is the responsibility of the offeror and the subsequent contract awardee to comply with the Service Contract Labor Standards.

(b) Offerors shall include a statement of the offeror’s appointed individual to make contractual decisions, and include the offeror’s Commercial and Government Entity (CAGE) code, DUNS number, Tax ID number, along with an email address, telephone and facsimile (FAX) number.

(5) Contractor Teaming Arrangements. Offerors may propose under this solicitation through a contractor teaming arrangement as defined in FAR Subpart 9.601. In the event the offeror is a Joint Venture Agreement (JVA)/Teaming Arrangement, the offeror shall provide a copy of the JVA/Teaming Arrangement. The JVA/Teaming Arrangement shall specify the rights and responsibilities of each partner and shall identify the managing partner. In addition, the offeror shall provide a summary narrative that specifically delineates what each partner will do in regard to performing the contract. The responsibilities of the managing partner are significantly more important than the responsibilities of all other partners combined. As such, a contractor teaming arrangement means an arrangement in which –

(a) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(b) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified government contract or acquisition program. A major subcontractor is defined as a subcontractor performing more than 25% of the contract effort. Offerors proposing a contractor team arrangement shall include a statement that fully discloses the contractor team arrangement and company relationships pursuant to FAR Subpart 9.603, Policy.

b. Volume III, Factor 1 - Technical Approach. Offerors shall submit one virus-free sanitized CD-R and one virus-free un-sanitized CD-R of the technical proposal.

(1) The offeror shall sanitize one virus-free CD-R by excluding any information that would identify their company (i.e., name, address, telephone numbers, employees’ names, etc.). The sanitized Volume III proposal shall contain the offeror’s CAGE code on the top right corner of each page of each copy for identification purposes. If the offeror does not have a CAGE code for any reason at the time proposals are due, a five character, alphanumeric, code created by the offeror shall be used. The codes used shall be identified in the Administrative section of the proposal.

(2) Volume III shall be organized according to the following outline. The intent of this outline is to give the offeror a general format to facilitate a timely evaluation by the government.

(3) All technical proposal information shall be confined to the appropriate volume and section. For example, only information included in the section labeled “Section A - General Requirements, PWS Section 1” will be evaluated for General Requirements, PWS Section 1. If General Requirements, PWS Section 1 information is included elsewhere in the proposal (e.g., different volume or section), it will not be evaluated as part of the Section A – General Requirements, PWS Section 1. The government will not adapt their evaluation to comply with an offeror’s proposal submission or otherwise go in search of information that an offeror omitted or failed adequately to present. Proprietary information shall be clearly marked.

(4) The technical proposal (Volume III) shall not make reference to price data. The technical proposal will be evaluated strictly on technical approach.

(5) As the technical proposal will primarily describe how your company meets the solicitation requirements, it shall be specific and complete in every detail. A positive statement to the effect that you will accomplish all requirements per the solicitation is not acceptable. The technical proposal shall not merely offer to perform work in accordance with the solicitation but shall outline the actual methods proposed as specifically as possible. It is the offeror’s responsibility to ensure the completeness of the technical proposal; hence, the government Source Selection Evaluation Board (SSEB) will evaluate on the basis of the information provided in the technical proposal.

The government will not assume that an offeror understands, complies, or meets the solicitation requirements unless described and specified in the technical proposal. All requirements specified in the solicitation are mandatory.

Factor 1 - Technical Approach. The technical approach shall demonstrate how the offeror intends to meet the solicitation requirements. The offeror shall provide a technical approach of how it intends to meet the general requirements for PWS Section: 1.6, 1.9 and 1.13; the contractor-furnished supplies/property requirements PWS Section 4.3.3 and 4.3.14; and, the specific task requirements PWS Section 5 for the performance of healthcare housekeeping services. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrates the offeror’s compliance and understanding of general requirements PWS Section 1.6 and 1.13; contractor-furnished supplies/property requirements PWS Section 4.3.3 and 4.3.14; and, specific task requirements PWS Section 5. In addition to the technical approach, the offeror shall submit supplements as supporting documents to the technical approach.

(1) Section A - General Requirements PWS Section 1.6, 1.9. and 1.13. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of PWS Section 1.6, 1.9 and 1.13. The technical approach shall demonstrate how the offeror intends to meet the general requirements in PWS Sections. The offeror shall submit the following supplements to support the offeror’s technical approach for general requirements (PWS Section 1):

Factor 1 – Technical Approach

Section A General Requirements, PWS Section: 1.6, 1.9 and 1.13

Supplement A-1 CIMS-GB Certification

Supplement A-2 Quality Control Plan Supplement A-3 Phase-In Plan

Section B Contractor-Furnished Supplies/ Property Requirements, PWS Section 4:

4.3.3 and 4.3.14

Supplement B-1 Supply and Equipment List Section C Specific Task Requirements, PWS Section 5 Supplement C-1 Sample Healthcare Housekeeping Procedures Manual

Supplement C-2 Staffing Chart, Attachment 4

(a) Supplement A-1, International Sanitary Supply Association (ISSA) Cleaning Industry Management Standard – Green Building (CIMS-GB) Certificate. The offeror shall submit a copy of its current ISSA CIMS-GB certificate or submit supporting documentation of capability to obtain ISSA CIMS-GB certification within 30 calendar days of contract start date. The supporting documentation shall be of substantive, objective evidence (e.g., letter from ISSA) that the offeror will be ISSA CIMS-GB certified within 30 calendar days of contract's start date.

A team member or major subcontractor’s ISSA CIMS-GB certification may not be used to satisfy the ISSA CIMS- GB certification for a prospective prime contractor.

(b) Supplement A-2, Quality Control Plan. The offeror shall provide a realistic Quality Control Plan (QCP) that includes specific quality control procedures or methods that demonstrates the offeror’s compliance and understanding of the quality control requirements (PWS paragraph 1.19.3.), Attachment 2 - Quality Assurance Surveillance Plan (QASP), and Exhibit A - Performance Requirements Summary (PRS). The QCP shall be sufficiently comprehensive as to demonstrate intensive knowledge of quality control procedures within the HSA of

BAMC.

(c) Supplement A-3, Phase-In Plan. The offeror shall provide a realistic phase-in plan that includes specific phase-in procedures or methods that demonstrates the offeror’s compliance and understanding of the phase-in requirement, PWS paragraph 1.20, to include, at a minimum, the following: key milestones to reflect the phase-in period of 62 days; chronological sequence of events and actions that will be accomplished without disruption of services; activities necessary to transfer contract responsibilities from the incumbent to the Contractor (e.g., inventorying and assuming accountability of Government-Furnished Property (GFP)); personnel security clearances;

and, issuance of Common Access Card (CAC) and BAMC specific badges.

(2) Section B – Contractor-Furnished Supplies/ Property Requirements PWS Section 4.3.3 and 4.3.14. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrates the offeror’s compliance and understanding of contractor-furnished supplies/property requirements PWS Section 4.3.3 and 4.3.14. The technical approach shall demonstrate how the offeror intends to meet each of the contractor-furnished supplies/property requirements in PWS Section 4.3.3 and

4.3.14. The offeror shall submit Supplement B-1, Supply and Equipment List, to support the offeror’s compliance and understanding of the solicitation. The offeror shall provide a realistic, supply and equipment list that demonstrates the offeror’s compliance and understanding of the solicitation. As a minimum, the offeror shall include a list of proposed supplies, materials, and equipment sufficient in detail, as a minimum: quantities, product/brand names, unit of issue, quantity per unit of issue, to demonstrate compliance and understanding of the solicitation requirements in PWS Sections 3 and 4.

(3) Section C – Specific Task Requirements (PWS Section 5). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of specific task requirements (PWS Section 5). The technical approach shall clearly demonstrate how the offeror intends to meet each of the specific task requirements in PWS Section 5. The offeror shall submit the following supplements to support the offeror’s technical approach for specific task requirements (PWS Section 5):

(a) Supplement C-1, Sample Healthcare Housekeeping Procedures Manual. The offeror shall provide a realistic, sample healthcare housekeeping procedures manual that demonstrates the offeror’s compliance and understanding of the specific tasks requirements (PWS Section 5). The sample healthcare housekeeping procedures manual shall include industry-accepted (standardized) performance tasks, standards, and meaningful and measurable performance metrics that comply with commercial standards and advisory recommendations as stated in PWS paragraph 1.18. The healthcare housekeeping procedures manual shall be sufficiently comprehensive as to demonstrate intensive knowledge of accepted cleaning procedures within the HSA of BAMC for use by contractor employees in performing healthcare housekeeping services. For regularly scheduled services in patient and non-patient care areas, the healthcare housekeeping procedures manual shall illustrate the proposed method of cleaning to include specific task procedures for accomplishing each specific cleaning task and the frequency at which each specific task will be accomplished. For non-recurring services, (e.g., patient unit terminal cleaning, emergency clean-up, floor stripping, waxing, and sealing, carpet shampooing, wall and ceiling cleaning, light fixture cleaning , exterior window cleaning, interior HVAC diffuser cleaning, blind cleaning, and snow/ice removal) the housekeeping procedures manual shall clearly illustrate the specific cleaning procedures which will be used to accomplish each task and the projected frequency or standard at which each specific task will be accomplished.

(b) Supplement C-2, Staffing Chart. In Attachment 4, Staffing Chart, the offeror shall submit a realistic staffing chart that demonstrates the offeror’s compliance and understanding of the solicitation.

The staffing chart shall address each type of healthcare housekeeping service (Types I – VI, RMW, etc.) required by building (see Exhibit C - List of Buildings) and include the number of employees (Full-Time Equivalent (FTE)) proposed by labor category for each shift by building. The chart shall include manning information for each type of healthcare housekeeping services (Types I – VI, RMW, etc.) for the duration of the period of performance. At a minimum, the staffing chart shall include the following:

i. Productive hours proposed by type of services (e.g., Type III, RMW, etc.), labor category (e.g., hospital housekeeper; services technician, etc.), and shifts (1st, 2nd, and/or 3rd) for each building.

The staffing chart shall also include the total productive hours and the proposed staffing levels based on FTEs of 1475 productive hours for the base year and 1770 productive hours for option years 1-4 (see Attachment 4 – Staffing Chart). The staffing chart shall be sufficient in detail to demonstrate the offeror’s compliance and understanding of the minimum PWS performance requirements. An example of the staffing chart is as follows:

Labor Category(s) 1st Shift

Productive Hours

2nd Shift Productive

Hours

3rd Shift Productive

Hours

TOTAL

Productive

Hours

TOTAL

FTE**

TYPE I SERVICES

Bldg.

Location:

1234 MTF Title #,###.## ###.# ###.## #,###.## #.##

Title - ###.## ##.## ###.## #.##

Title ###.## ###.## ##.## #### #.## 4567 Outlying

Building Title #,###.## - - #,###.## #.##

Title - ##.## - ##.## #.##

Title ###.## ###.## - ###.## #.##

ii. Pursuant to the Service Contract Labor Standards, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. For evaluation purposes only, the government has incorporated the applicable Collective Bargaining Agreement as Exhibit J of this RFP.

iii. The staffing chart shall be accompanied with specific narrative details and/or descriptions of the basis of estimate (BOE) to include the offeror’s processes and methodologies used in estimating the productive hours for each shift, total productive hours, and total number of FTEs.

c. Volume IV, Factor 2 – Past performance. Offerors shall submit one virus-free, unsanitized CD-R.

(1) The offeror shall submit past performance information for up to three contracts the offeror considers recent and relevant in demonstrating acceptable past performance. Recent and relevant past performance information for this solicitation is past performance for a total of 24 months of the previous 36 months (from the date established for submission of proposals) in a medical facility similar or larger to BAMC performing services similar in scope and complexity this solicitation requires. The word “contract” is defined as a single contract or a single task order on an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract. The word “contract”, as defined herein, does not mean basic IDIQ contract, for the purpose of past performance submissions under this solicitation.

If an offeror submits more than three contracts, the government will evaluate only the first three listed contracts for recency and relevancy. The three contracts may include prime and any major subcontractor(s) projected to perform on any resultant contract. Only those subcontractors that meet the definition of a major subcontractor, as defined as performing more than 25% of any resultant contract arising from this solicitation, will be used in the offeror’s past performance assessment.

(2) Past performance information may include data on efforts performed by other divisions, corporate management, and critical subcontractors or teaming arrangements, if such performance is recent and relevant to the requirements of the solicitation. If a contractor teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on teaming arrangements with the same partner. Provide with the proposal a letter of release from all subcontractors who will perform services under the contract that permits the offeror to submit subcontractor past performance information as part of the offeror’s proposal.

(3) The offeror shall provide a list of all past performance customer reference points of contact (POCs). POC customer reference information shall be submitted in the format referenced in Attachment 6, “Reference Customer Information Sheet”. Provide a complete description of the work involved to include a rationale as to why and how the healthcare housekeeping services is relevant to BAMC. Since the government may obtain past performance information from sources other than those provided by the offeror, offeror’s are encouraged to provide details on any past performance problems and the corrective actions taken. Additionally, the government may or may not obtain information on all of the offeror’s listed contract references and/or may or may not contact all of the identified POCs.

(4) Past performance shall meet the recency and relevancy definition stated in the Addendum to FAR Provision 52.212-2 of the solicitation.

(5) An offeror without a record of relevant past performance or when information on past performance is not available, the offeror’s lack of past performance will be evaluated as having no favorable or unfavorable impact on the evaluation.

d. Volume V, Factor 3 – Price. Offerors shall submit one virus-free, un-sanitized CD-R.

(1) Pricing information shall be addressed only in Volume V. A proposal will not be evaluated if it contains pricing information outside of Volume V.

(2) The offeror shall submit their monthly unit prices up to two decimal places (example: $158.03). All dollar amounts provided in response to these instructions shall be stated in United States (U.S.) currency.

(3) An offeror’s total proposed price includes the sum of the all prices for all CLINs for the base year and four option period submitted on Attachment 3, Price Matrix.

(a) Contractor Manpower Reporting (CMR) (see CLIN 0001). Offerors shall not provide separate pricing for annual CMR requirements.

(b) Phase-In (see CLIN 0028). Offerors shall provide price for 62-day phase-in requirements.

(c) Deliverables (see CLIN 0029). Offerors shall not provide separate pricing for deliverables. CLIN

0029 are not separately priced (NSP).

(6) The KO has determined there is a high probability of adequate competition on this acquisition. Upon examination of the initial proposals, the KO will review this determination and if in the KO’s opinion, adequate competition exists, no additional price information will be requested. However, if at any time during this competition the KO determines that adequate competition no longer exists or unrealistically low, offerors may be required to submit information to the extent necessary for the KO to determine the reasonableness of price.

e. Volume VI, Factor 4 - Small Business Participation Proposal

Small Business Participation Proposal (Format Example)

All offerors (both large and small businesses) are required to complete a Small Business Participation Proposal. Offerors should propose the level of participation of small businesses (as a small business prime, joint venture, teaming arrangement, and/or small business subcontractors) in the performance of the acquisition relative to the objectives/goals set forth in the evaluation of this area.

(1) Check the applicable size and categories for the PRIME Offeror only -- Check all applicable boxes:

{ } Large Prime or

{ } Small Business Prime; also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Zone (HUB Zone) Small Business { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran Owned Small Business (SDVOSB)

(2) Submit the total combined dollar value and percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime, joint venture, teaming arrangement, and subcontractors):

Example: If the Prime proposes a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime, joint venture, teaming arrangement, or subcontractor, the % planned for small businesses is 25%; and 75% for large business, equaling 100%.

Total Percentage planned for Large Business(es) ____75_% = $ 750,000

Percentage planned for Small Business(es) ____25_% = $ 250,000

100% = $1,000,000

When combined, Large and Small Business totals must equal 100%.

(3) Please indicate the total percentage and dollar value of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HubZ and WOSB) performing 3%. Results equate to: SB 5%; SDB 3%; HubZone 3%; WOSB 5%; SDVOSB 2%; VOSB 2%;). SDVOSBs are also VOSBs automatically; however VOSBs are not automatically SDVOSBs.

Small Disadvantaged Business _________% $_________

HUB Zone Small Business _________% $_________

Woman Owned Small Business _________% $_________

Service Disabled Veteran Owned SB _________% $_________

Veteran Owned Small Business _________% $_________

(4) Identify the Prime Offeror and type of service/supply that the Prime Offeror will provide. Then list each of the intended subcontractors and principal supplies/services to be provided by that subcontractor. Provide the Commercial and Government Entity (CAGE) code for the Prime and each intended subcontractor. Also, provide the anticipated NAICS codes(s) that the Prime Offeror believes best describes the product or services being acquired by its subcontracts with each intended subcontractor. Small business Primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Example: If a Small Business qualifies as a WOSB and a SDVOSB, you can add them to each category below in which they qualify.

(Include CAGE Code) for Each Subcontractor (1)

Name of Company

Anticipated NAICS Code

Type of Service/Service

Prime Offeror:

Large Business:

Small Business:

SDB:

WOSB:

HUBZone Small:

VOSB:

SDVOSB:

Notes:

Pursuant to Sections 8(d) of the Small Business Act, a business is considered small for Government procurements if it does not exceed the size standard for the NAICS code that the prime contractor believes best describes the product or services being acquired. In other words, the size of the prime’s suppliers is determined by the applicable NAICS code of their joint venture, teaming partner, or subcontract, which may or may not be the same NAICS code as the one for your prime contract with the Government.

(5) Describe the extent of commitment to use small businesses (e.g., what types of commitments, if any, are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint venturing, mentor-protégé, etc.) Provide documentation regarding commitments to small business for this effort. Copies of such agreements should be provided as part of your small business participation plan and will not count against the page limitation for this volume.

f. Volume VII, Small Business Subcontracting Plan

It is the intent of the Government to ensure that small business concerns have the maximum practicable opportunity to participate in the performance of this requirement.

(1) If the offeror is other than a small business, the offeror shall submit an Individual, Master, or Commercial Subcontracting Plan. The offerors plan must detail a logical and realistic approach in their establishment, oversight, and quality control of subcontracts which comply with FAR 19.702(a)(1) and (2) (Small Business Programs).

(2) Current DOD goals are:

Small Business (32% of total contract value)

Small Disadvantaged Business (5% of total contract value)

Woman-Owned Business (5% of total contract value)

Service Disabled Veteran-Owned Small Business (3% of total contract value)

HUBZone Small Business (3% of total contract value)

Veteran Owned Small Business (3% of total contract value)

(3) Small Business Offerors: Each small business offeror shall list and describe any subcontracts it may use to perform the requirements of the PWS. If no subcontracting is projected, the small business shall state so in its proposal.

The approved subcontracting plan will be incorporated into the contract as compliance documents serving as the basis of the offeror’s subcontract management practices.

4. Special Instructions. Regarding clause at 52.228-5, Insurance- Work on Government Installation, see FAR

28.307 for minimum insurance requirements. In accordance with FAR 52.228-5, before commencing work under this contract, the contractor shall notify the KO in writing that the required insurance has been obtained.

E. Discussions

1. General Information. In accordance with FAR Subpart 15.306(d), discussion…