Boiler / Chiller Maintenance Services

The Department of Veterans Affairs Veterans Integrated Service Network 17 is soliciting proposals for comprehensive boiler and chiller plant maintenance services at the Garland VA Medical Center. The services include testing, inspections, preventative maintenance, corrective repairs, emergency repairs, and service calls for critical mechanical systems supporting the facility's operations. Key requirements mandate that contractors provide a full-time on-site project coordinator, employ certified technicians with at least four years of experience in relevant specialties (including Allen Bradley systems, chiller technologies, and boiler safety devices), and maintain emergency response capabilities with one-hour acknowledgment and two-hour on-site response times available 24/7. The solicitation emphasizes technical competence and operational capability, with evaluation likely focusing on contractor qualifications, maintenance approach, emergency response procedures, and pricing for both parts and labor. The original deadline for proposals was extended through Amendment 0001 to December 24, 2025, and further extended through Amendment 0002 to January 14, 2026, at 1:00 PM CST to accommodate the volume of questions received and federal holidays.

This solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) on a sole-source basis, with no incumbent contractor identified in the available documentation. The contract will be awarded for an initial base year with four optional one-year renewal periods, with a total estimated value of $47 million. The scope of work encompasses maintenance of three electric chillers (two R-22 and one R-134a York YK 900-ton units), seven cooling towers (six Evapco and one Marley), two Cleaver-Brooks fire tube boilers, and multiple pump systems including ten chill water, seven condenser, and three heating hot water pumps. Most preventative maintenance activities must be completed annually before May 1st each year, with boiler-specific work required between May 1 and October 31. Performance of services will take place at the Garland VA Medical Center in Garland, Texas 75042, with standard service hours being 8:00 AM to 5:00 PM Monday through Friday, supplemented by emergency response availability.