J048--NEW - Energy Center Steam Header& Boilers valves, gaskets, and vent replacement

DEPARTMENT OF VETERANS AFFAIRS

REGIONAL PROCUREMENT OFFICE (RPO) WEST

NETWORK CONTRACTING OFFICE 17 (NCO 17)

5441 Babcock Road, Suite 302, San Antonio, TX 78240

SOURCES SOUGHT NOTICE

Energy Center Steam Header and Boiler Valve, Gasket, and Vent Line Replacement

VA North Texas Health Care System Dallas VA Medical Center, Dallas, Texas

NOTICE INFORMATION

Notice ID

36C25727Q0078

Notice Type

Sources Sought (Market Research)

Posted Date

October 30, 2026

Response Deadline

November 9, 2026, 2:00 p.m. Central Time

Contracting Office

Department of Veterans Affairs, RPO West | NCO 17 | Lab Services Support (LSS), 5441 Babcock Road, Suite 302, San Antonio, TX 78240

Primary Point of Contact

Ognian D. Ivanov, Contract Officer, ognian.ivanov@va.gov

Classification Code (PSC)

J048 Maintenance, Repair, and Rebuilding of Equipment Valves

NAICS Code

238220 Plumbing, Heating, and Air-Conditioning Contractors

Small Business Size Standard

$19.0 million average annual receipts

Set-Aside Status

Total set-aside anticipated: Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) VA VETS First Program

Place of Performance

Dallas VA Medical Center, Energy Center (Building 70), 4500 S. Lancaster Road, Dallas, TX 75216

1. PURPOSE

This is a Sources Sought notice issued by the Department of Veterans Affairs (VA), Regional Procurement Office (RPO) West, Network Contracting Office 17 (NCO 17), in accordance with Federal Acquisition Regulation (FAR) Part 10, Market Research. This notice is issued for information and market research purposes only. It does not constitute a Request for Proposal (RFP), an Invitation for Bid (IFB), a Request for Quotation (RFQ), or an offer by the Government to contract for any supplies or services. This notice is not a commitment by the Government to award a contract, and the Government will not reimburse any respondent for any costs incurred in preparing or submitting a response. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. The Government reserves the right not to set aside this requirement or to otherwise change its acquisition strategy based on the results of this market research.

2. BACKGROUND AND DESCRIPTION OF THE REQUIREMENT

The VA North Texas Health Care System (VANTHCS), Dallas VA Medical Center, requires the replacement of valves, gaskets, and vent lines on the main steam header and on Boilers 1, 2, and 3 located at the Energy Center, Building 70, 4500 S. Lancaster Road, Dallas, TX 75216. The existing valves are the original 1994 installation, and the age of the system has precluded effective maintenance and upkeep. Replacement valves and piping shall meet or exceed the specifications of the current installation and shall conform to applicable steam industry standards and regulations.

The contractor shall provide all labor, supplies, materials, equipment, transportation, supervision, and management necessary to remove, purchase, install, and test the valves, gaskets, and vent lines on the main steam header and boilers. Key elements of the work include:

Coordinating equipment shutdown with the facility representative / Contracting Officer s Representative (COR) prior to commencing work;

Performing required lockout/tagout (LOTO) procedures on affected equipment;

Removing existing valves, vent lines, and associated components;

Inspecting the interior of the main steam header body and checking the drip leg for blockages;

Cleaning flange faces and installing new spiral-wound gaskets;

Installing new steam valves with steam balancing and vent lines using Schedule 80 carbon steel piping and full-port ball valves (three-piece bolted, disassemble for internal component access without unthreading from the supply line);

Installing new removable high-temperature insulation jackets on all steam valves;

Replacing the boiler steam stop, isolation, and vent valves with new vent piping on Boilers 1, 2, and 3; and

Performing leak checks, with the assistance of the COR and Utilities Systems Operator (USO), during boiler startup and campus pressurization to 110 psi.

The Government anticipates a firm-fixed-price contract awarded under FAR Part 12, Acquisition of Commercial Products and Commercial Services.

3. PLACE OF PERFORMANCE

VA North Texas Health Care System, Dallas VA Medical Center, Energy Center (Building 70), 4500 S. Lancaster Road, Dallas, TX 75216.

4. SDVOSB AND VOSB SET-ASIDE INTENT

This requirement is anticipated to be set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) concerns in accordance with VA Acquisition Regulation (VAAR) Subpart 819.70, VA s VETS First Program, implemented under the authority of 38 U.S.C. 8127(d) and 8127(e). This Sources Sought notice is issued in part to determine whether there are two or more responsible, capable SDVOSB or VOSB firms that can perform this requirement, and to determine the appropriate acquisition strategy.

To be eligible for award under the anticipated set-aside, a firm must:

Be registered and active in the System for Award Management (SAM.gov) at the time of response and award;

Hold a current certification from the U.S. Small Business Administration (SBA) as an SDVOSB or VOSB in accordance with 13 CFR Part 128; and

Meet the small business size standard for NAICS code 238220 ($19.0 million average annual receipts).

5. INFORMATION REQUESTED FROM INTERESTED FIRMS

Interested SDVOSB and VOSB firms are requested to submit a capability package that includes the following:

Company Information: Legal business name, Unique Entity Identifier (UEI), CAGE code, physical and mailing addresses, website, and primary point of contact (name, title, telephone number, and email address);

Business Status and Certifications: Small business size under NAICS 238220, SBA SDVOSB or VOSB certification status (including certification number and expiration date, if applicable), and any other socio-economic designations held;

Relevant Experience: A description of comparable work performed within the past three (3) years involving steam distribution systems, steam headers, boiler plants, industrial piping, or similar mechanical/plumbing construction and maintenance. Include contract or task order numbers, the contracting activity or commercial customer, dollar value, period of performance, and whether the work was performed as a prime contractor or subcontractor;

Technical Capability and Staffing: A description of the firm s capability, key personnel, and capacity to perform work of this type and magnitude at the Dallas VA Medical Center, including any applicable state of Texas licenses, welding certifications, or qualifications held by the firm or its personnel;

Comments: Any comments or feedback regarding the scope of work, proposed NAICS code, anticipated contract structure, or other aspects of the planned acquisition.

6. RESPONSE INSTRUCTIONS AND DEADLINE

Responses must be submitted electronically via email to Ognian D. Ivanov, Contract Officer, at ognian.ivanov@va.gov .

Use the following subject line: Sources Sought Steam Header and Boiler Valve Replacement [Company Name].

Responses must be received no later than 2:00 p.m. Central Time on November 9, 2026.

Responses shall not exceed ten (10) pages in total (including all attachments) and shall be submitted in Microsoft Word or PDF format.

Questions regarding this notice shall be submitted in writing via email to the point of contact listed above. No telephone inquiries will be accepted.

Responses submitted after the deadline or to any other email address may not be considered.

7. IMPORTANT NOTICES

This Sources Sought notice is issued solely for information, planning, and market research purposes and does not constitute a solicitation or commitment by the Government.

No award will be made directly as a result of responses to this notice. If a solicitation is issued, it will be announced separately, and interested parties must respond to that announcement in accordance with its instructions.

Information submitted in response to this notice becomes Government property and will not be returned. Proprietary information should be clearly marked; the Government will not publicly release proprietary information to the extent permitted by law.

Because NAICS code 238220 is within the construction subsector, offerors should be aware that the resulting contract may be subject to the Davis-Bacon Act and FAR Part 22, Subpart 22.4 (Construction Wage Rate Requirements), and offerors should be prepared to comply with applicable wage determinations.

This notice does not obligate the Government to pay any costs incurred by respondents in the preparation and submission of responses.

8. POINT OF CONTACT

Ognian D. Ivanov, Contract Officer

Department of Veterans Affairs

RPO West | NCO 17

5441 Babcock Road, Suite 302

San Antonio, TX 78240

Email: ognian.ivanov@va.gov