Audio Visual Equpment Conference Room

This is a Sources Sought Notice and is for information purposes only. THIS IS NOT A REQUEST FOR PROPOSALS, QUOTATIONS, OR BIDS. The Indiana National Guard will be posting a requirement to add audio visual equipment to a training/conference room located at Camp Atterbury in Edinburgh Indiana. The purpose of this posting is to determine availability of sources. 

All the following information is approximate and may be altered in the actual solicitation.  Responses to this sources sought announcement will be used by the Government to make appropriate acquisition decisions. The Indiana National Guard intends to issue a solicitation in the near future.

Delivery/Installation will be at Camp Atterbury in Edinburgh, Indiana.  

The anticipated work includes, but is not limited to the following:

Requirement will include:

Displays, audio equipment to include an in-ceiling loudspeaker, microphones, video conferencing system, cameras, HDMI/USB extenders, installation, network integration, display configuration, audio configuration, camera calibration, functionality testing, user training, and system configuration documentation. The scope of work includes the procurement, installation, and configuration of the specified AV equipment for the Army training room upgrade. The installation will need to comply with TAA requirements and all equipment will need to be tested. Room configuration and equipment placement will need to be optimized for the mic and video area.

Training/Conference room requirement(s):

98” diag, touch screen monitor (including mount and hardware)

Qt 4, Ceiling mount loudspeakers

Qt 2, Ceiling mount microphones above table

Conference system w/ camera and controller.

Dedicated device (Hardware and set up) to room that makes the room a team member with ability to invite (we understand the Teams license comes from J6)

Any cabling and or switches involved in installation. 

All set up, installation, Cabling, hardware, documentation, testing, training material and compliance assurance.

The delivery of non-secure fixed voice communications, wireless voice, data, and video connectivity services, and studio video conferencing services. Provides collaboration and messaging services, including services and tools for the workforce to communicate and share information. Includes application and web- hosting, operation, and management services required to support web and application hosting, desktop management support to include management and support for end-user hardware and software services and tools.

Whether or not this acquisition will be set aside for small businesses is yet to be determined. 

Please further specify business size/type, confirm SAM registration. Provide your SAMS UEI Code, Name of the firm, point of contact, phone number, email address, and a statement regarding small business status.
 

Responses to this announcement must be received no later than EST 4:00 PM on March 14, 2024.Interested Vendors should submit capabilities statements via email to sheri.r.herrin.civ@army.mil.