Audio-Visual Equipment and Service: TAS ANNUAL LOW INCOME TAX CLINIC (LITC) GRANTEE CONFERENCE
Open Solicitation Posted
- Solicitation number
- ITAS270001_AVTASEVENT
- Agency
-
Internal Revenue Service
Department of the Treasury
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Washington, District of Columbia 20001, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service, through the Taxpayer Advocate Service, is soliciting quotes for audio-visual equipment and support for its 2027 Annual Low Income Tax Clinic Grantee Conference, with quotes due November 13, 2026 at 12:00 PM ET. This is a Total Small Business set-aside, issued as a Request for Quote under FAR subpart 12.6 and FAR Part 13 (Solicitation 2043FY-27-Q-00003). Questions are due November 9, 2026 at 12:00 PM ET to Contract Specialist Neil Belden (neil.d.belden@irs.gov), copied to Contracting Officer Patricia Brown (patricia.e.brown@irs.gov). Quotes go to the same addresses by email.
Performance is at The Westin Washington DC Downtown, 999 9th St NW, Washington, DC 20001, with a stated period of December 1 through December 3, 2026. The attached Statement of Work describes a four-day conference averaging 253 attendees. Two rooms are required: Rock Creek Ballroom for general sessions (capacity 300) and River Birch A for breakout sessions (capacity 120). Equipment includes dual projection screens with LCD projectors, HD/SD cameras with tripods, web conference interfaces, sound systems with multiple microphones and speakers, wireless Q&A microphones, LED accent lighting, pipe and drape, and live closed captioning software.
The firm-fixed-price quote must include setup and teardown, onsite technical support for general and breakout sessions, outside AV fees, dedicated hardwired internet, electricity, and labor for audio technicians, video technicians, camera operators, and live stream operators. Quoters must coordinate with Encore Group USA LLC, the hotel's preferred AV provider, to price the required Technical Supervisor support, and include the Encore quotation as supporting documentation. The Government will not separately reimburse Technical Supervisor charges outside the firm-fixed price. Contractors must hold an active SAM record at the time of quote submission.
The NAICS code is 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing, with a $40 million small business size standard. The PSC is W069. The Government file summary states it anticipates a Lowest-Priced Technically Acceptable award.
Notice text
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items or Services”, and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. This solicitation number is 2043FY-27-Q-00003 and is issued as a Request for Quote (RFQ).
Audio/Visual (AV) Equipment & Support for the 2027 Annual Low Income Tax Clinic Grantee Conference in support of the Internal Revenue Service (IRS)/ Taxpayer Advocate Service (TAS)
The Statement of Work and all applicable solicitation documents are included as attachments to this notice. Sources who believe they can provide the products/services included in the Statement of Work (SOW) shall submit a quote via email to Neil Belden, Contract Specialist at neil.d.belden@irs.gov and cc Patricia Brown, Contracting Officer for this requirement, at patricia.e.brown@irs.gov no later than Friday, 12:00 PM EST, November 13th, 2026.
Questions
Please submit questions to Neil D. Belden, Contract Specialist at neil.d.belden@irs.gov and cc Patricia Brown, Contracting Officer for this requirement, at patricia.e.brown@irs.gov no later than 12:00 PM EST November, 9 2026.
The North American Industry Classification System Code (NAICS) for this acquisition is: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing. The small business size standard is $40M. The PSC Code is W069.
Contractors are required to register with the System for Award Management (SAM) at http://www.sam.gov and must have an active record at the time of submission of their price quote.
Files
| File | Type | Posted |
|---|---|---|
| 15 2043FY-27-Q-00003 Hotel AV Support for TAS FY27 Low Income Tax Clinic.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Audio-Visual Equipment and Service: TAS ANNUAL LOW INCOME TAX CLINIC (LITC) GRANTEE CONFERENCE | Pre-Solicitation |
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