Attachment 4 - Questions and Answers.pdf

FA469026Q0040/Q0041 – Questions

1. Is the government asking for security/CCTV cameras to be installed or AV conferencing cameras? If security, then what type (PTZ, fixed dome, bullet), is there a preferred manufacturer, new NVR or existing, recording preference? The government is asking for Security/CCTV cameras to be installed. Exterior cameras would be PTZ, interior cameras fixed dome with no preference of manufacturer. No recording is needed.

2. Confirm if DBA wages will be enforced No this is a commodity requirement not a service requirement

3. “Modular system architecture” would be AVoIP technology where encoders and decoders can be added easily per device, and not matrix switchers or presentation systems. Would this be allowable in place of the 8x8 matrix switcher in 155/156, for example? Yes

4. Confirm no overlap between the two solicitations.

What is future expansion in one is the base scope in another, correct? Due to funding availability one or both solicitations may be a future endeavor.

5. Will the government award to a different for each solicitation (AV Upgrades and AV Upgrades 2)? Or is it best to award as a single project to the same vendor for continuity? It would be ideal for one vendor to be awarded both projects, however due to there being 2 solicitations once evaluations are made the lowest price technically acceptable will be chosen even if its 2 different vendors.

6. Is adequate power in place for the LED walls? Will the government provide the power? Government will provide power for equipment.

7. Is the period of performance the same for each solicitation? Yes current period of performance is a place holder but ideally both would be done under that same period of performance

8. DCC existing audio: Room 118 requires a new 300W four-channel amplifier, but the SOW does not specify new speakers, microphones, or a DSP. Are the existing DCC speakers/audio components intended to be reused? No, all speakers/audio components will be replaced/upgraded.

9. DCC side-wall televisions: Are the two existing side-wall televisions to remain in place and be reused? If so, please provide the make/model and available HDMI inputs. No, the TVs will be replaced.

10. Oversight cameras: Are the seven required cameras intended for live viewing only, or is recording also required? Only live viewing.

11. Camera recording retention: If recording is required, how many days of video storage are required? N/A

12. Camera viewing: Should operators be able to view all seven cameras simultaneously as a Multiview on one of the DCC video walls, or select individual cameras from the touch panel? All cameras should be able to be viewed at the same time while also having the capability of selecting an individual camera to view.

13. Camera type: Are fixed cameras acceptable, or are PTZ cameras required at any of the seven oversight locations? PTZ cameras to be installed at all locations requiring oversight of flightline operations. Fixed cameras are acceptable for immediate area viewing..

14. Camera field of view: Are there specific areas, doors, staging positions, or flightline locations that each camera must capture? Specific areas will be designated upon contract award.

15. Exterior camera distances: Approximately how far are the exterior Cargo Staging Area and Flightline Cargo Loading Area camera locations from Room 118/Room 165? Approximately 1/2 mile.

16. Exterior pathways: Are existing conduit, fiber, or CAT cable pathways available to the exterior camera locations, or should the contractor include new pathways/conduit? There is existing hardware.

17. Exterior mounting: Are poles or structures already available for the exterior cameras, or should new poles/mounting structures be included? Structures are available for cameras to be mounted

on. If structure/mounting is incompatible with selected hardware, contractor would need to include new mounting structure(s).

18. Camera network architecture: Should the camera system reside on the same closed-loop AV network as the room control system, or should the camera system be physically separated on its own closed network? There is no specific requirement for this, this will be left open to what the contractor deems best.

19. DVLED mounting surfaces: What is the existing wall construction behind the proposed video walls—concrete, CMU, metal stud, wood stud, etc.? Drywall with wood studs.

20. DVLED power: Is dedicated electrical power already available behind the four proposed DVLED walls, or should the contractor include new circuits/outlets? Electrical power is already available.

21. Auditorium speaker quantity: The SOW requires surround/in-ceiling audio but does not specify speaker quantity. Is there an existing speaker layout the Government wants replicated, or should the contractor engineer the quantity based on coverage calculations? The contractor should engineer the quality based on coverage calculations.

22. Auditorium audio zoning: When the SOW says audio must operate on “one, multiple, or both sides,” does this mean the Auditorium is physically divisible into two independent sections?

There are two screens in the auditorium, but 1 physical space (not divisible). Audio must be able to utilize either screen independently and/or both if mirrored image.

23. Existing Auditorium speakers: Are any existing ceiling speakers, wiring, or amplifiers suitable for reuse, or should we assume a complete replacement? Complete replacement.

24. Lectern location: Is the new podium/lectern intended to be permanently located in one position, or must it be movable? Can be permanently located.

25. Lectern connectivity: Does the lectern require only HDMI and microphone connectivity, or should power, USB, network, and additional AV connections also be provided? Only HDMI and microphone connectivity is needed.

26. Conference Room soundbar: Does the Government require the soundbar to provide audio playback only, or does it also need microphone/camera/USB conferencing capability?

Microphone/camera/USB conferencing capability is required.

27. Equipment rack location: Is Room 165 intended to house the primary equipment rack for the DCC system, camera system, or other building-wide AV equipment? Yes

28. Rack space: Is there an existing rack in Room 165 available for reuse, or should the contractor provide a new equipment rack? Contractor must provide new equipment rack.

29. Future camera expansion: How many additional oversight cameras should the core system be sized to support beyond the seven currently required? No expansion is expected.

30. DEPTAC Classroom (Room 168)

a. What are the room dimensions, including ceiling Height and ceiling type? Approximately

30’L x 20W x 15’H / Ceiling type: Panels

b. Can we get pictures of the room? Floor plan provided. Can arrange follow on site visit if/as necessary.

c. Do you have a list of Hardware needing to be De-Installed? Site visit can be arranged for specifics. 6x ceiling speakers, 2x projectors, 2x screens

d. What materials are the walls, especially the one getting 2 165" LED Video Walls? Drywall with wood studs

e. What if any GFE equipment will be reused? Please be specific with Qty, brand and model #s. N/A

f. THE SOW mentions needing an amplifier, but does not mention needing speakers, mics, DSP, etc. 6x ceiling speakers to be replaced and useable with TV inputs. No mic needed

g. How many wall lap top connections are needed? 1x for displays

h. Will there be any other sources needing to feed into the system besides Wall Plates and

Blu-ray Players, such a laptop at the table, VTC system, etc.? Yes, the system will need to capability for a laptop to control it.

i. How many sources are wanted to be seen on each video wall at the same time? 4 sources

j. Will the Equipment rack be within the room? If needed

31. Deployment Passenger Lobby (Room 127)

a. What are the room dimensions, including ceiling Height and ceiling type? Approximately

40’L x 60’W x 30’H / Ceiling type: Panels

b. Can we get pictures of the rooms? Floor plan provided. Can arrange follow on site visit if/as necessary. LED Screen at below link. One on both sides of wall.

https://media.defense.gov/2015/Jan/20/2001007502/2000/2000/0/150120-F-HK400-

046.JPG

c. Do you have a list of Hardware needing to be De-Installed? Site visit can be arranged for specifics.

d. What materials are the walls, especially the one getting 2 86" Displays? Concrete

e. What if any GFE equipment will be reused? Please be specific with Qty, brand and model

#s. N/A

f. The SOW mentions providing rack hardware, but there is no mention of a rack or anything that would be installed in a rack. Please elaborate? N/A, carry over from different room. Only need hardware/parts to support displays listed.

g. Is a control system needed or will the displays be turned off and on manually? Yes a control system will be needed

h. What are the 2 HDMI Extender to be used for? Inputs, unless built into other office space

32. Sterile Room (Room 155D/156D)

a. What are the dimensions of the rooms, including ceiling Height and ceiling type?

Approximately 85’L x 45W x 12’H / Ceiling type: Panels

b. Can we get pictures of the rooms? Floor plan provided. Can arrange follow on site visit if/as necessary

c. Do you have a list of Hardware needing to be De-Installed? Site visit can be arranged. 24x ceiling speakers, 4x projectors, 4 screens

d. What materials are the walls, especially the one getting 2 165" LED Video Walls? Drywall

e. What if any GFE equipment will be reused? Please be specific with Qty, brand and model

#s. N/A

f. In the SOW, it is requested that the system be modular with the ability for future expansion. It appears this room is requesting a fixed qty chassis type system which has https://media.defense.gov/2015/Jan/20/2001007502/2000/2000/0/150120-F-HK400-046.JPG https://media.defense.gov/2015/Jan/20/2001007502/2000/2000/0/150120-F-HK400-046.JPG limited expansion opportunities. Would an A/V over IP solution be acceptable? It is way more scalable than a fixed chassis solution, many of which are now end of life. An A/V over IP solution would be acceptable.

g. How many sources are wanted to be seen at a time on each video wall? 2x max

h. 4 HDMI Wall plates have been requested, but no input cards for the wall plates have been requested. Are these needed or GFE? Yes, they will be needed

i. Are the microphones just for in-room sound reinforcement or will they also be used for conferencing of some sort? Only sound reinforcement.

j. 2 2 CH Amps have been requested, but no speakers. Are there GFE speakers already installed, if so what make, model and Qty? 24x ceiling speakers need replaced.

k. Is a rack needed or GFE? If GFE, what is the model, if it is needed what size and type is wanted? Contractor provided rack required

l. Will the rack be within either of the divisible rooms? No

33. 2.1 Compliance states "All equipment MUST be allowed in a Tempest Certified Area", is there a tempest certification we must find? Yes, the IDRC is annually certified with Tempest.

34. How many video inputs and outputs are required for the video switcher in 2.2?

Ability for up to 4x per TV at any time.

35. 2.2 Control System & Inputs says to connect a central desktop/laptop to two of the side wall televisions, are these televisions in place already? Yes, however, they are part of the replacement/upgrade requirement.

36. Is this central desktop/laptop to be routed through the video switcher system or sent directly to the televisions? Through the switcher.

37. Are the televisions to receive any signals besides this computer? No

38. In 2.2/2.3 would the inclusion of a USB C input on the HDMI wallplate be desired so that you can connect a laptop directly via USB C to the system? Inclusion/in addition to HDMI requirement would be acceptable.

39. Does the 4K Blu-ray player in 2.2/2.3 need to be able to controlled by the control system via RS232 or IP control? RS232

40. In 2.2 Camera/Oversight are the cameras to PTZ controllable cameras with video sent to a switcher or using AV over IP? Switcher

41. Or are the cameras to be a security camera system all using IP software? All security/CCTV cameras.

42. How many inputs and outputs are required for the video switcher in 2.3 (Sterile Room, 155D/156D)? 4x per TV, 4 TVs total

43. How many watts are the in-ceiling speakers in 2.3 to be able to handle? Unknown specifics. Speakers to be utilized for briefings with microphones primarily.

44. How many in-ceiling speakers are required in 2.3? 24

45. Is there an existing rack in 2.2 (Pax Lobby 127)/2.3? No

46. Where is the HDMI Input Wallplate to be located in relation to the TV? Rm 114 or 126

47. Can pictures of the spaces be provided? Floor plan provided. Can coordinate follow on site visit if/as necessary.

48. Are there wiring diagrams available of the existing system? Unable to find existing diagrams/drawings

49. Statement of Work paragraph 2.1(DEPTAC) requires all hardware to be listed on the Department of Defense network Approved Products List. Paragraph 3.1 states the installed system is standalone and closed-loop, does not connect to NIPRNet, SIPRNet or commercial internet, and requires no Authority to Operate or Risk Management Framework accreditation. Does the Approved Products List requirement apply to display, audio and playback devices that never attach to a government network, or only to network-attached equipment? Applies

50. Paragraph 3.2 requires delivery of uncompiled Crestron Simpl and VTPro project files. Is the control system brand-locked to Crestron, or will the Government accept an equivalent control platform provided that equivalent uncompiled, editable project files and full data rights are delivered? Equivalent acceptable, pending all other requirements met.

51. FAR 52.219-33, Nonmanufacturer Rule, is incorporated. Will the Government state whether a Small Business Administration class waiver applies to the light-emitting-diode display end items under NAICS 334310, and whether this requirement is treated as supplies or services for the purposes of FAR 52.219-14, Limitations on Subcontracting? There is an exemption for LED display end items. It will be treated as a supply

52. Under FAR 52.212-2(a), what is the relative importance of the Price factor compared to the Technical factor? Technical acceptance will be evaluated first then lowest price. Lowest price technically acceptable will be awarded to.

53. Paragraph 2.2 requires cameras providing oversight of seven areas but does not state quantity, resolution, mounting type or environmental rating. Can the Government provide a camera schedule so that all quotes are priced on a common basis? Quanitity: 7x cameras / Resolution: 4K / Mounting type: Building or pole mounted / Environmental Rating: All weather

54. Paragraph 2.1 requires the addition of power and electrical outlets as needed in each room. Is this work within contractor scope, requiring a South Dakota licensed electrician, or will electrical work be Government-furnished? All work to be within contractor scope, requiring a SD licensed electrician.

55. Regarding the TEMPEST requirement in paragraph 2.1: if the Certified TEMPEST

Technical Authority review of layout, floor plans and rack elevation diagrams extends beyond the performance period, will the Government grant a corresponding schedule extension? The government will handle all TEMPSET certifications.

56. The Standard Form 1449 delivery schedule shows a delivery date of 29 March 2027, while Statement of Work paragraph 4.2 states 180 calendar days from award.

Which governs? 180 days from September 30 is 29 march 2027 this is functioning as a temporary place holder.

57. Was the site visit referenced in paragraph 4.1 held on 26 August 2026, and will any further site visit, virtual walkthrough, photographs or floor plans be made available to offerors? Floor plans will be included. Follow-on site visits can be coordinated on an as-needed/as-supportable basis.

58. Is a single award anticipated across both FA469026Q0040 and FA469026Q0041, and is a combined quote permitted or preferred? The option to combine into a single award would be possible but not guaranteed. Separate quotes under each notice idea is preferred.

59. Approved Products List (both, ref. Q0040 SOW §2.1): The SOW states hardware must be listed on the DoD/DoDIN Approved Products List, while §3.1 states the system is standalone and closed-loop with no ATO or RMF accreditation required.

Commercial A/V equipment — displays, matrix switchers, DSPs, and amplifiers — is generally not APL-listed. Please confirm whether the APL requirement applies to this standalone A/V system, or whether it applies only to equipment that would connect to a government network. Applies to standalone

60. Wireless capability (both, ref. Q0040 SOW §2.1 TEMPEST requirement): Please confirm that the prohibition on Wi-Fi capability applies to all equipment installed under Q0040, and clarify whether the same restriction applies to the Q0041 rooms (DEPTAC Classroom, Passenger Lobby, Sterile Room). This affects selection of Blu-ray players and commercial displays, many of which contain integral wireless radios. Sterile room can be wi-fi capable, but no other room.

61. Delivery period (Q0041): The SOW cover page states "Required Delivery: 60 Calendar Days," while §4.3 states 180 calendar days from contract award, and the delivery schedule shows a requested delivery date of 30 December 2026. Please confirm which delivery period governs. For planning purposes, large-format dvLED video walls commonly carry 8–14 week manufacturer lead times from order.

Current estimate is 180 days period of performance from September 30. Estimated delivery being 29 March 2027

62. Oversight cameras (Q0040, SOW §2.2): The SOW requires cameras streaming to the DCC from seven areas but does not specify quantity per area, resolution, recording requirements, or video management expectations. Please provide: (a) the number of cameras required per area; (b) minimum resolution; (c) whether recording is required and, if so, the retention period; and (d) confirmation that the camera system resides entirely on the standalone closed-loop network. Only 1x camera per area is needed. No recording is required.

63. Side-wall televisions (Q0040, SOW §2.2): The DCC requirement states a central desktop/laptop shall connect to "two of the side wall televisions." Please confirm whether these televisions are existing or government-furnished, or whether the contractor is to provide them — and if contractor-provided, the required size and quantity. These TVs will be contractor provided 55” in size and quantity of 2.

64. Auditorium audio (Q0040, SOW §2.3): The SOW requires in-ceiling surround loudspeakers capable of projecting audio to one side, multiple, or both sides of the Auditorium, while specifying a single 4-channel 300W amplifier. Please confirm whether the stated amplifier is a minimum or a firm specification, and whether the Government would accept higher amplifier capacity if required to achieve the described coverage and zoning. Additionally, please provide Auditorium room dimensions and ceiling construction details, or confirm these will be available at the site visit. The government would accept higher amplifier capability. The room dimensions will be available at site visit.

65. Electrical work (Q0040, SOW §2.1): The SOW directs the contractor to add power/electrical outlets as needed in each room. Please confirm whether panel capacity information or electrical drawings are available, and whether electrical rooms and panels will be accessible during the site visit. All spaces and items will be accessible during site visit.

66. CTTA approval (Q0040, SOW §2.1): The TEMPEST requirement states the CTTA must approve layout, floor plans, and rack elevation diagrams before certification is granted. Please describe the submission process and the Government's expected review timeline, as this approval gates installation within the performance period.

The government will handle all TEMPEST approval.

67. Given FAR 52.232-18, Availability of Funds, what is the anticipated date on which funds will become available? Anticipated prior to September 30th, however if funding doesn’t become available award will not take place until funding is granted.

68. Can you provide some missing information such as Qty's for speakers, cameras and video wall plates and location.

69. 118

a. Do any of the cameras need to be weatherproof. Yes

b. What resolution is required? 4K

c. Do they need to be fixed or PTZ? PTZ for outdoor, fixed for indoor

70. 134

a. Can you be a little more precise on the term surround sound? The sound must be able to be clearly heard anywhere in the room.

b. Can you provide more details on the sound levels and frequently response i.e is there an need to play music at high levels. No high-level sound required.

Primarily for briefs with supporting videos at a standard noise level.

c. Does the podium need a laptop input? Yes

71. 168

a. How many laptop inputs are needed. 1

b. Are there existing loudspeakers? If so what type? 6 ceiling speakers, no brand markings visible

72. 155D/156D

a. Are there existing loudspeakers? If so what type? 24 ceiling speakers, no brand markings visible