ANC Automatic Doors Maintenance Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W91QV126RA031
- Agency
-
MICC Fort Sam Houston
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Fort Myer, Virginia 22211, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Sam Houston seeks maintenance, repair, and inspection services for automatic doors at Arlington National Cemetery, with proposals due July 7 at 4:00 PM Eastern Standard Time. This is a 100% small business set-aside, competitive procurement.
Place of performance is Arlington National Cemetery, Building 123D, Fort Myer, Virginia. The contractor must provide all labor, tools, supplies, equipment, management, and transportation to service automatic doors at the Welcome Center and Administrative Building, performing quarterly preventive maintenance per ANSI/BHMA A156.10 and A156.19 standards, emergency repairs on-site within two hours (95% monthly compliance), and routine repairs by end of next business day (95% monthly compliance). The contract specifies nine doors currently (Stanley M Force Heavy Duty swing doors and Stanley Dura-Glide 5200 BP sliding doors), with additional doors from a Southern Expansion project to be added upon equipment information availability. Historical data indicates approximately 126 annual service calls (94 routine, 32 emergency). All technicians must maintain current American Association of Automatic Door Manufacturers (AAADM) certification. Key personnel requirements include a Contract Manager with five years' experience and a Lead Service Technician with seven years' automatic door experience. Personnel must pass background checks and complete anti-terrorism training within 60 days of award, with REAL ID compliance required.
Contract structure comprises a 15-day phase-in period beginning July 15, followed by an 11.5-month base period (July 31, 2026 through July 14, 2027), with four 12-month option periods. Award will be made on a Firm-Fixed-Price basis to the Lowest Price Technically Acceptable offeror. The NAICS code is 238290, Other Building Equipment Contractors; PSC is J059. A mandatory site visit was held June 1, 2026. Amendment 0001 (June 8) identified the incumbent contractor as HBH Solutions, LLC. Amendment 0002 (July 6) extended the proposal deadline one day and updated the PWS blended rate language.
Notice text
3 versions
Update #3 · Latest ·
Arlington National Cemetery (ANC), is seeking to purchase maintenance, repair and inspection services for Automatic Doors associated with facilities located at the Welcome Center and Administrative Building. The contractor shall provide labor, tools, supplies, equipment, management and transportation necessary to inspect, maintain and repair all automatic doors specified in the Automatic Door List found at Technical Exhibit 3 of the attached Performance Work Statement (PWS). All work shall be performed in accordance with (IAW) established industry/commercial standards as well as all local, state, and federal regulations. All work shall be performed IAW the specific tasks within Section 5 of the PWS. There is a requirement that the successful vendor has the ability to maintain and repair the existing door equipment/hardware and that the successful vendor will be able to provide the services necessary to ensure proper operational condition of each automatic door or door set.
GENERAL INSTRUCTIONS
This is a competitive solicitation for Automatic Doors Maintenance services at Arlington National Cemetery (ANC), 100% set aside for Small Businesses. The Government intends to award a single Firm-Fixed-Price contract to the offeror responsible whose proposal conforms to the solicitation requirements and is determined to be the Lowest Price Technically Acceptable (LPTA) in accordance with the evaluation procedures outlined in the Addendum to FAR 52.212-2. Offerors are required to submit proposals in the format described below. Failure to adhere to these instructions may result in the proposal being deemed non-compliant and therefore ineligible for award.
SITE VISIT INFO:
There will be a Site Visit held on 01 June 2026 10:00 AM-11:30 AM (EST) at ANC Welcome Center. Contractors will need to limit the number of vehicles to one per vendor to limit the interference with cemetery daily operations. Contractors will follow the Contract Office Representative (COR) Mr. Dalwuan Wiliams (703) 965-1655 (the Government (GOV) Point of Contact (POC) to the different location areas on site to thoroughly understand the requirement in detail. Contractors who plan to attend this Site Visit will need to complete and return the attached ANC Access Roster Request for Automatic Door Maintenance Services Contract Recompete Walkthrough no later than 29 May 2026 02:00 PM to amber.k.peeples.civ@army.mil.
PROPOSAL SUBMISSION AND FORMAT
The offeror's proposal shall be submitted electronically via email to amber.k.peeples.civ@army.mil, with a courtesy copy to david.l.gecewicz2.civ@army.mil. Proposals must be received no later than 07 July 2026 at 4:00 PM Eastern Standard Time (EST).
QUESTIONS: Companies who have questions pertaining to this solicitation notice, attached Performance Work Statement (PWS), or Site Visit shall Submit questions via email to amber.k.peeples.civ@army.mil and courtesy copy to david.l.gecewicz2.civ@army.mil no later than 15 June 2026 at 04:00PM EST. Responses will be provided NLT 23 June 2026. Late submissions will not be accepted. IMPORTANT NOTICE TO CONTRACTORS: Contractors are required to register at the System for Award Management (SAM) in order to be awarded a DoD contract and must maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov.
The proposal shall be organized into three (3) separate and distinct files/volumes:
Volume I: Administrative
Volume II: Technical Execution Plan
Volume III: Price
The entire proposal must be contained in a single email. The total email size, including all attachments, must not exceed 5 megabytes. Attachments must be in .pdf, .doc, .docx, .xls, or .xlsx format only.
PROPOSED CLIN STRUCTURE (SF) 1449:
X001: PHASE IN PERIOD
Transition of services from the incumbent to new awarded contractor.
X002: PREVENTATIVE MAINTENANCE AND REPAIR SERVICES.
Contractor shall respond to preventative maintenance and repair services as prescribed in Section 5 of the PWS.
Note: "X" represents the first number of the CLINs starting with the base period and the subsequent option periods. For example: Numbering for the preventative maintenance and repair services CLIN will be as follows (0002, 1002, 2002, 3002, 4002, and 5001) with 5001 representing the optional 6-month extension.
Period of Performance: 15 July 2026 - 30 July 2026, consisting of one (1) Phase In Period, one (1) Base Year and four (4) One Year Option Periods. The contract includes an optional 6-month extension with the end date of 15 December 2032.
Please see attached Solicitation W91QV126RA031 ANC Automatic Door FY26 for full details and instructions.
RFI Questions Automatic Door Maintenance Recompete Amendment W91QV126RA0310001
1. Does this proposal need to be submitted through a Veteran Operated Contractor/ business or is any business eligible to submit the contract through Sam.gov? Answer: This is being competed to 100% all set aside small businesses.
2. On page 29 of the PWS, there is a table for service calls. Is this information accurate in terms of volume? Answer: Yes, this is accurate as I explained during the site visit there are 30,000+ visitors going in and out of those doors. There is a lot of wear and tears on the arms.
3. We understand that the scheduled site visit has already passed. Would it be possible to arrange an alternate site visit or provide guidance on any available options for vendors who were unable to attend? Answer: There will not be an alternate site visit. Answers to all RFIs are being posted to sam.gov under the notice id W91QV126RA031 please continue to monitor sam.gov accordingly.
Updated PWS provided in attachments list. Automatic Door Maintenance Recompete Amendment W91QV126RA0310002 with updated PWS details.
Update #2 ·
Arlington National Cemetery (ANC), is seeking to purchase maintenance, repair and inspection services for Automatic Doors associated with facilities located at the Welcome Center and Administrative Building. The contractor shall provide labor, tools, supplies, equipment, management and transportation necessary to inspect, maintain and repair all automatic doors specified in the Automatic Door List found at Technical Exhibit 3 of the attached Performance Work Statement (PWS). All work shall be performed in accordance with (IAW) established industry/commercial standards as well as all local, state, and federal regulations. All work shall be performed IAW the specific tasks within Section 5 of the PWS. There is a requirement that the successful vendor has the ability to maintain and repair the existing door equipment/hardware and that the successful vendor will be able to provide the services necessary to ensure proper operational condition of each automatic door or door set.
GENERAL INSTRUCTIONS
This is a competitive solicitation for Automatic Doors Maintenance services at Arlington National Cemetery (ANC), 100% set aside for Small Businesses. The Government intends to award a single Firm-Fixed-Price contract to the offeror responsible whose proposal conforms to the solicitation requirements and is determined to be the Lowest Price Technically Acceptable (LPTA) in accordance with the evaluation procedures outlined in the Addendum to FAR 52.212-2. Offerors are required to submit proposals in the format described below. Failure to adhere to these instructions may result in the proposal being deemed non-compliant and therefore ineligible for award.
SITE VISIT INFO:
There will be a Site Visit held on 01 June 2026 10:00 AM-11:30 AM (EST) at ANC Welcome Center. Contractors will need to limit the number of vehicles to one per vendor to limit the interference with cemetery daily operations. Contractors will follow the Contract Office Representative (COR) Mr. Dalwuan Wiliams (703) 965-1655 (the Government (GOV) Point of Contact (POC) to the different location areas on site to thoroughly understand the requirement in detail. Contractors who plan to attend this Site Visit will need to complete and return the attached ANC Access Roster Request for Automatic Door Maintenance Services Contract Recompete Walkthrough no later than 29 May 2026 02:00 PM to amber.k.peeples.civ@army.mil.
PROPOSAL SUBMISSION AND FORMAT
The offeror's proposal shall be submitted electronically via email to amber.k.peeples.civ@army.mil, with a courtesy copy to david.l.gecewicz2.civ@army.mil. Proposals must be received no later than 06 July 2026 at 4:00 PM Eastern Standard Time (EST).
QUESTIONS: Companies who have questions pertaining to this solicitation notice, attached Performance Work Statement (PWS), or Site Visit shall Submit questions via email to amber.k.peeples.civ@army.mil and courtesy copy to david.l.gecewicz2.civ@army.mil no later than 15 June 2026 at 04:00PM EST. Responses will be provided NLT 23 June 2026. Late submissions will not be accepted. IMPORTANT NOTICE TO CONTRACTORS: Contractors are required to register at the System for Award Management (SAM) in order to be awarded a DoD contract and must maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov.
The proposal shall be organized into three (3) separate and distinct files/volumes:
Volume I: Administrative
Volume II: Technical Execution Plan
Volume III: Price
The entire proposal must be contained in a single email. The total email size, including all attachments, must not exceed 5 megabytes. Attachments must be in .pdf, .doc, .docx, .xls, or .xlsx format only.
PROPOSED CLIN STRUCTURE (SF) 1449:
X001: PHASE IN PERIOD
Transition of services from the incumbent to new awarded contractor.
X002: PREVENTATIVE MAINTENANCE AND REPAIR SERVICES.
Contractor shall respond to preventative maintenance and repair services as prescribed in Section 5 of the PWS.
Note: "X" represents the first number of the CLINs starting with the base period and the subsequent option periods. For example: Numbering for the preventative maintenance and repair services CLIN will be as follows (0002, 1002, 2002, 3002, 4002, and 5001) with 5001 representing the optional 6-month extension.
Period of Performance: 15 July 2026 - 30 July 2026, consisting of one (1) Phase In Period, one (1) Base Year and four (4) One Year Option Periods. The contract includes an optional 6-month extension with the end date of 15 December 2032.
Please see attached Solicitation W91QV126RA031 ANC Automatic Door FY26 for full details and instructions.
RFI Questions Automatic Door Maintenance Recompete Amendment W91QV126RA031001
1. Does this proposal need to be submitted through a Veteran Operated Contractor/ business or is any business eligible to submit the contract through Sam.gov? Answer: This is being competed to 100% all set aside small businesses.
2. On page 29 of the PWS, there is a table for service calls. Is this information accurate in terms of volume? Answer: Yes, this is accurate as I explained during the site visit there are 30,000+ visitors going in and out of those doors. There is a lot of wear and tears on the arms.
3. We understand that the scheduled site visit has already passed. Would it be possible to arrange an alternate site visit or provide guidance on any available options for vendors who were unable to attend? Answer: There will not be an alternate site visit. Answers to all RFIs are being posted to sam.gov under the notice id W91QV126RA031 please continue to monitor sam.gov accordingly.
Update #1 ·
Arlington National Cemetery (ANC), is seeking to purchase maintenance, repair and inspection services for Automatic Doors associated with facilities located at the Welcome Center and Administrative Building. The contractor shall provide labor, tools, supplies, equipment, management and transportation necessary to inspect, maintain and repair all automatic doors specified in the Automatic Door List found at Technical Exhibit 3 of the attached Performance Work Statement (PWS). All work shall be performed in accordance with (IAW) established industry/commercial standards as well as all local, state, and federal regulations. All work shall be performed IAW the specific tasks within Section 5 of the PWS. There is a requirement that the successful vendor has the ability to maintain and repair the existing door equipment/hardware and that the successful vendor will be able to provide the services necessary to ensure proper operational condition of each automatic door or door set.
GENERAL INSTRUCTIONS
This is a competitive solicitation for Automatic Doors Maintenance services at Arlington National Cemetery (ANC), 100% set aside for Small Businesses. The Government intends to award a single Firm-Fixed-Price contract to the offeror responsible whose proposal conforms to the solicitation requirements and is determined to be the Lowest Price Technically Acceptable (LPTA) in accordance with the evaluation procedures outlined in the Addendum to FAR 52.212-2. Offerors are required to submit proposals in the format described below. Failure to adhere to these instructions may result in the proposal being deemed non-compliant and therefore ineligible for award.
SITE VISIT INFO:
There will be a Site Visit held on 01 June 2026 10:00 AM-11:30 AM (EST) at ANC Welcome Center. Contractors will need to limit the number of vehicles to one per vendor to limit the interference with cemetery daily operations. Contractors will follow the Contract Office Representative (COR) Mr. Dalwuan Wiliams (703) 965-1655 (the Government (GOV) Point of Contact (POC) to the different location areas on site to thoroughly understand the requirement in detail. Contractors who plan to attend this Site Visit will need to complete and return the attached ANC Access Roster Request for Automatic Door Maintenance Services Contract Recompete Walkthrough no later than 29 May 2026 02:00 PM to amber.k.peeples.civ@army.mil.
PROPOSAL SUBMISSION AND FORMAT
The offeror's proposal shall be submitted electronically via email to amber.k.peeples.civ@army.mil, with a courtesy copy to david.l.gecewicz2.civ@army.mil. Proposals must be received no later than 06 July 2026 at 4:00 PM Eastern Standard Time (EST).
QUESTIONS: Companies who have questions pertaining to this solicitation notice, attached Performance Work Statement (PWS), or Site Visit shall Submit questions via email to amber.k.peeples.civ@army.mil and courtesy copy to david.l.gecewicz2.civ@army.mil no later than 15 June 2026 at 04:00PM EST. Responses will be provided NLT 23 June 2026. Late submissions will not be accepted. IMPORTANT NOTICE TO CONTRACTORS: Contractors are required to register at the System for Award Management (SAM) in order to be awarded a DoD contract and must maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov.
The proposal shall be organized into three (3) separate and distinct files/volumes:
Volume I: Administrative
Volume II: Technical Execution Plan
Volume III: Price
The entire proposal must be contained in a single email. The total email size, including all attachments, must not exceed 5 megabytes. Attachments must be in .pdf, .doc, .docx, .xls, or .xlsx format only.
PROPOSED CLIN STRUCTURE (SF) 1449:
X001: PHASE IN PERIOD
Transition of services from the incumbent to new awarded contractor.
X002: PREVENTATIVE MAINTENANCE AND REPAIR SERVICES.
Contractor shall respond to preventative maintenance and repair services as prescribed in Section 5 of the PWS.
Note: "X" represents the first number of the CLINs starting with the base period and the subsequent option periods. For example: Numbering for the preventative maintenance and repair services CLIN will be as follows (0002, 1002, 2002, 3002, 4002, and 5001) with 5001 representing the optional 6-month extension.
Period of Performance: 15 July 2026 - 30 July 2026, consisting of one (1) Phase In Period, one (1) Base Year and four (4) One Year Option Periods. The contract includes an optional 6-month extension with the end date of 15 December 2032.
Please see attached Solicitation W91QV126RA031 ANC Automatic Door FY26 for full details and instructions.
Files
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| ANC Automatic Doors Maintenance Services | Award Notice | |
| This notice | Solicitation | |
| ANC Automatic Door Maintenance Services | Pre-Solicitation |
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