Amendment 0002

Added: Jul 18, 2016 12:08 pm See Amendment 0001 Questions & Answers

Added: Jul 07, 2016 10:36 am NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
REQUEST FOR QUOTES
VIDEO SURVEILLANCE SYSTEM SOFTWARE AND EXPANSION AND SUPPORT SERVICES
NATIONAL PERSONNEL RECORDS CENTER
NAMA-16-Q-0003

This is a combined synopsis/solicitation for commercial services in accordance with FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Request for Quotation number is NAMA-16-Q-0003. This Request for Quotation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-88 effective Jun 15, 2016. This requirement is unrestricted under NAICS 561621 Security System Services. All qualified responsible sources may submit a quote which will be considered by the agency. The period of performance is September 1, 2016 through August 31, 2017 and four (4) one (1) year option periods. This will be a firm-fixed price contract with a Time & Materials CLIN for unpriced repairs. REQUIREMENT: See Attachment 2, Statement of Work (SOW); Attachment 3, Annual Maintenance Checklist; and Attachment 4, Wage Determination 2015-5075 Rev 2 dated 5/5/2016. The purpose of this contract is to provide Video Surveillance System Software, Expansion and Support Services at the National Archives and Records Administration (NARA), National Personnel Records Center, 1 Archives Drive, St. Louis, MO 63138. Contract line item (CLIN) 0001 is for the base year period of performance September 1, 2016 through August 31, 2017. Option periods may be exercised as provided for in FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Exercise of options is contingent upon availability of funds for the option period of performance (FAR 52.232-18, Availability of Funds) (APR 1984). CONTRACT LINE ITEM NUMBER(S): Provide pricing for the all CLINs in Attachment 1, Schedule of Prices. The Offeror must price each CLIN for the base and each option year. DATES/PLACE OF DELIVERY/ SERVICE: Award is anticipated on September 1, 2016. The location is the National Archives and Records Administration (NARA), National Personnel Records Center, 1 Archives Drive, Saint Louis, MO., 63138. FOB: Destination. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant contract, with the exception of FAR provisions which will be removed prior to issuance of the contract: FAR 52.212-1, Instructions to Offerors - Commercial Items (Oct 2015) - Note: Delete paragraph (h), Multiple Awards. See below for additional quotation submission instructions. EVALUATION (In lieu of FAR 52.212-2): Evaluation and award will be in accordance with Simplified Acquisition Procedures at FAR Subpart 13.106, Solicitation Competition, Evaluation of Quotations or Offers, Award and Documentation authorized by FAR Subpart 13.5, Test Program for Certain Commercial Items as prescribed by FAR 12.301(c)(2). NARA intends to award a Firm Fixed Price purchase order based on its assessment of best value to the Government using trade-offs. Selection will be determined by the best value quotation based on the total contract price. Therefore, award will be made to the responsible Contractor whose quotation, conforming to the RFQ, represents the best value quotation. See Attachment 7, Quotation Submission Instructions; Attachment 8, Vendor Quote Submission Form; Attachment 9, Key Person Resume Form; Attachment 10, Evaluation Factors for Award; Attachment 11, Relevant Past Performance Questionnaire; and Attachment 13, Government Product Accessibility Template. The firm-fixed CLIN prices must include the fully burdened cost for delivering the services required by this contract. See Attachment 1, Schedule of Prices. The contractor agrees to hold the prices in its quotation firm for 90 calendar days from the date specified for receipt of quotations. Exceptions taken to any terms and conditions stated in the RFQ must be clearly outlined on a separate page of the Contractor's quotation entitled "Exceptions". The Contractor must also include complete rationale, justification, and the cost impact of each exception noted. The Government reserves the right to make an award on the initial quotation without discussions. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Apr 2016) - An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) and Alternate I (May 2014) - See Attachment 5, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jun 2016) - see Attachment 6, FAR Clauses. Full text provisions and clauses can be found at http://www.acquisition.gov/far/. QUESTIONS regarding this RFQ must be submitted in writing to Kevin Schumacher at kevin.schumacher@nara.gov no later than 4:00 PM CT on July 13, 2016 to be considered. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. A site visit has been scheduled for July 12, 2016 from 10:00 AM to 12:00 PM CT. Vendors planning to attend the site visit must furnish the names and titles of its representatives to Mr. Kevin Schumacher Email: kevin.schumacher@nara.gov) at least one day prior to the site visit. Vendors are limited to a maximum of two (2) representatives. Vendors are reminded that questions will not be answered during the site visit. See Attachment 12, Site Visit. RFQ CLOSE DATE: Quotations should be received by 12:01 PM CT on July 25, 2016. Failure to submit quotations by the due date may result in rejection of the quotation as untimely. Contractor should request email receipt confirming delivery of quotation. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery as the e-mail will need to pass through IT security. QUOTATION SUBMISSION INSTRUCTIONS: NARA requests that contractors email one (1) copy of the quotation to: kevin.schumacher@nara.gov. However, contractors may mail one (1) hardcopy and one (1) CD of the quotation. Mailed quotations must be sent to National Archives and Records Administration (NARA), Attention: Kevin Schumacher, Contract Specialist,
1 Archives Drive, Room 360, Saint Louis, MO 63138.