NAMA-16-Q-0003Amend0001_07182016.pdf

Questions and Answers for NAMA-16-Q-0003 AMENDMENT 0001

1. Question: What version of Windows is in use on the workstation and client machines currently? Please provide specifications for the following existing equipment (hardware, operating system, hard drive capacity, processor, RAM).

Answer: The specifications regarding the workstation computers are in the RFQ changes (Attachment 2, Statement of Work, paragraphs 7.0, 7.1, 7.2). The RFQ changed pages also correct the equipment nomenclature.

RFQ Change: Delete and insert the following pages of the RFQ.

-- Attachment 2: Pages 4 of 8, 7 of 8, and 8 of 8.

-- Attachment 3: Page 5 of 7 -- Attachment 8: Page 15 of 15

2. Question: Is the existing infrastructure Cat5, Cat 5e or Cat6?

Answer: The wiring infrastructure is CAT6.

RFQ Change: None

3. Question: When was the existing system installed?

Answer: 2011

RFQ Change: None

4. Question: Who was the installing vendor?

Answer: Guarantee Electrical Company (GECO) of Saint Louis, MO.

RFQ Change: None

5. Question: What vendor is currently providing service, software, and licenses?

Answer: When required, services are provided by GECO. Software is OnSSI.

RFQ Change: None

6. Question: How old are the existing cameras?

Answer: The original system cameras were purchased in approximately 2011 and installed at that time. Since then, additional cameras have been added to the system.

RFQ Change: None

Questions and Answers for NAMA-16-Q-0003 AMENDMENT 0001

7. Question: What are the recording requirements?

a. Resolution

b. Images/second

c. % motion recording

d. # of days of storage required

e. continuous recording, if so, ____IPS?

Answer:

a. Resolution. See Attachment 2, Statement of Work, Paragraph 3.1, Software and licenses (CLIN 0001). The resolutions are provided in bullet items 4 and 5.

b. Images/second. See Attachment 2, Statement of Work, Paragraph 3.1, Software and licenses (CLIN 0001). The frames per second requirement is in bullet item 6.

c. % motion recording. Motion detection (recording) sensitivity must be variable dependent upon camera placement and location conditions.

d. # of days of storage required. See Attachment 2, Statement of Work, Paragraph 3.1, Software and licenses (CLIN 0001). The retention requirement is provided in bullet item 15.

e. continuous recording, if so, ____IPS? There is no requirement for continuous recording

8. Question: Can you tell me if there is a strong preference to stay with you current OnSSI Version 3.7 software for the aforementioned solicitation?

Answer: The Government does not specify a preference.

Enclosures Statement of Work (Attachment 2) Page 4 of 8 - replacement page Statement of Work (Attachment 2) Page 7 of 8 - replacement page Statement of Work (Attachment 2) Page 8 of 8 - replacement page Preventive Maintenance Checklists (Attachment 3) Page 5 of 7 - replacement page Vendor Quote Submission Form (Attachment 8) Page 15 of 15 - replacement page

NAMA-16-Q-0003, Video Surveillance System Software and Expansion

3.5 System Expansion [Including Server(s) as Required] (CLIN 0005). The Vendor shall accomplish a one-time system expansion to acquire and install:

fourteen (14) additional fixed interior cameras [Panasonic/WV-SF336 or equivalent] and three (3) client workstations & monitors [Dell XPS8700 or equivalent w/ 22” LCD

Monitors].

All vendor-provided equipment installed under this contract must be compatible with and fully suppored by the surveillance system software.

If the Vendor determines that one or more additional servers are necessary to provide this required system capacity, the Vendor shall include the cost of the server(s) in this CLIN. Vendor shall assess the existing server and, when proposing the expansion solution, shall state whether the existing server will or will not be incorporated into the system implementation and, if incorporated, how it will be used.

The Vendor shall ensure that the server and system software will have the capability to accommodate the following equipment which may be installed in the future at the discretion of the government (in addition to the 14 cameras and three workstations specified above):

50 interior cameras, 10 exterior cameras, and 10 client surveillance workstations.

The Vendor shall provide all associated support requirements: video monitoring system software (with additional licenses) and additional hardware (including but not limited to servers, storage devices, switches, mounting brackets, and connectors). All equipment purchased and installed by the Vendor under this CLIN is the property of the government. The Vendor shall warrant all equipment installed under this CLIN for the duration of the OEM warranty.

Exclusions.

The Vendor is not responsible under this CLIN for the costs related to:

failures of existing system components that occur during the installation of a new server, and incompatibility of software and firmware of all existing equipment (cameras and workstations) discovered during system expansion.

All cable runs needed to support the current or future expansion will be provided by the government and are not the responsibility of the Vendor under this contract.

3.6 Additional Equipment and After-Hours Service (CLINs 0006, 0010, 0014, 0018, 0022)

3.6.1 Additional cameras and workstations. No minimum amount is guaranteed under these CLINs. The Government may choose during the base year or any option year of this contract to require the Vendor to purchase and install surveillance cameras and/or workstations. The Contracting Officer will place orders by written notice to the Vendor for a specific quantity of cameras and/or workstations at the fixed price per unit provided by the Vendor in Attachment 1, ATTACHMENT 2

AMENDMENT 0001

7.1 Existing System Components

Qty Description Vendor / Part Number 16 Low Light PTZ cameras (Exterior) Bosch / VG4-324-ETE1MF 2 PTZ camera (Interior) Panasonic / WV-NS202 2 Fixed Day/Night cameras (Exterior) Panasonic / WV-NS484S 40 Fixed cameras (Interior) Panasonic / WV-SF336 1 Network Server Iomnis 27TB / PART. NO. DE27TB480B62 11 Client Workstations See Paragraph 7.2 16 LCD Monitors (various sizes 19"-32") Various manufacturers and models 1 LCD Rack Mount Monitor Mid Atlantic / RM-KB-LCD17X8KV 13 Ethernet Switches w/POE Allied Telesis / AT-8000GS/24POE 1 Network Core Switch Allied Telesis / AT-9900

7.2 Specifications of Surveillance Workstation

Mfg / Model Operating System Hard Drive

Capacity Processor RAM

HP Z400

Windows XP Professional Version 2002 Service Pack 3

227 GB Intel Xeon W3503 2.99 GB

HP Z400

Windows XP Professional Version 2002 Service Pack 3

227 GB Intel Xeon W3503 2.99 GB

Custom (not COTS)

Windows XP Professional Version 2002 Service Pack 3

465 GB Intel Xeon W3450 2.99 GB

Custom (not COTS)

Windows XP Professional Version 2002 Service Pack 3

465 GB Intel Xeon W3450 2.99 GB

HP Z400

Windows 7 Professional 64-bit Service Pack 1

463 GB Intel Xeon W3550 6.00 GB

HP Z400

Windows XP Professional Version 2002 Service Pack 3

227 GB Intel Xeon W3503 2.99 GB

HP Z400

Windows 7 Professional 64-bit Service Pack 1

463 GB Intel Xeon W3550 6.00 GB

HP Z400

Windows XP Professional Version 2002 Service Pack 3

227 GB Intel Xeon W3503 2.99 GB

Dell

XPS8700

Windows 7 Professional 64-bit Service Pack 1

907 GB Intel Core i7-4790 8.00 GB

Dell

XPS8700

Windows 7 Professional 64-bit Service Pack 1

907 GB Intel Core i7-4790 8.00 GB

HP Z400

Windows 7 Professional 64-bit Service Pack 1

463 GB Intel Xeon W3550 6.00 GB

8.0 SHIPPING ADDRESS

All items will be shipped to: National Archives and Records Administration Attn: Operations Branch (AFN-MO) Room 165 1 Archives Drive St. Louis, MO 63138

9.0 SECTION 508 CRITERIA

9.1 Section 508 Program Need. Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for the following program need: "Electronic and Information Technology (EIT) Equipment".

9.2 Section 508 Deliverable Requirements. Technical standards from 36 CFR part 1194 Subpart B have been determined to apply to this acquisition. Solicitation respondents must describe how their proposed Electronic and Information Technology (EIT) deliverables meet at least those technical provisions identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

Functional performance criteria from 36 CFR part 1194 Subpart C have been determined to apply to this acquisition. Solicitation respondents must describe how their proposed Electronic and Information Technology (EIT) deliverables meet at least those functional performance criteria identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support proposed for equipment deliverables meet at least those information, documentation, and support requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

9.3 Section 508 Evaluation Factors. Responses to this solicitation will only be considered for award after it has been determined that the proposal adequately addresses the requirements for Section 508. Only proposals which contain adequate information to document their responsiveness to the Section 508 requirements (e.g. a completed GPAT, VPAT or equivalent and supporting documentation) will be eligible for any additional merit consideration.

9.4 Section 508 Acceptance Criteria. Equipment delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility.

Equipment delivered must include a completed GPAT, a sample of which is included as a part of this solicitation.

Preventive Maintenance Report - Fixed Cameras

Location Video Quality (Sat/Non)

Focus Near (Y/N)

Focus Far

(Y/N)

Auto Focus (Y/N)

Iris Open (Y/N)

Iris Close (Y/N)

Auto Iris

(Y/N)

Clean Camera

(Y/N)

Check/ Adjust Focus (Y/N)

Check/ Adjust Sync (Y/N)

Location

F43

F44

F45

F46

F47

F48

F49

F50

F51

F52

F53

F54

F55

F56

F57

F58

F59

F60

F61

F62

F63

F64

NOTES

Inspector Signature and Date

ATTACHMENT 3

BRAND NAME OR EQUAL FORM

Vendor proposing an alternate solution (under CLINs 0005, 0006, 0010, 0014, 0018, and/or 0022) shall ensure it meets the salient features listed below. Vendor shall complete the table below for any quoted item that is the equivalent of the brand name product, entering the specifications to demonstrate how the equivalent offer meets the criteria. Entries such as “Meets” or “Will Comply” are not acceptable and will result in Vendor Quote disqualification.

BRAND NAME PRODUCT:

Client Workstation – Dell XPS8700 with 22” LCD monitor

VENDOR’S EQUIVALENT PRODUCT:

Salient features Criteria Vendor shall indicate how their “equivalent” product meets these salient features.

PC Operating System Compatibilty

Microsoft (MS) Windows 7 or later

Processor speed 3.06 GHz minimum Memory (RAM) capacity 6.0 GB minimum Storage capacity 463 GB minimum

BRAND NAME PRODUCT:

Interior Fixed Camera – Panasonic WV-SF336

VENDOR’S EQUIVALENT PRODUCT:

Salient features Criteria Vendor shall indicate how their “equivalent” product meets these salient features.

Sensitivity 0.3 lx (Color), 0.2 lx(B/W) at F1.3 minimum Resolution 1.3 Megapixel MOS Sensor minimum Power Power Over Ethernet (POE) required Frames per second 30 fps minimum

BRAND NAME PRODUCT:

Ethernet Switches with POE - Allied Telesis AT-8000GS/24POE

VENDOR’S EQUIVALENT PRODUCT:

Salient features Criteria Vendor shall indicate how their “equivalent” product meets these salient features.

System Capacity 128MB RAM minimum Throughput 50.6 Mpps minimum Switching Capacity 68 Gbps minimum

ATTACHMENT 8