ATT_08_RFQ_VideoSurv_QUOTEFORM_07072016.docx

NAMA-16-Q-0003, Video Surveillance System Software and Expansion

ATTACHMENT 8

VENDOR QUOTE SUBMISSION FORM

The Vendor shall read and follow the instructions in Attachment 7 to complete all three Volumes of this Attachment and provide supporting documentation in satisfaction of the quote submission requirements. Quotations furnished are not offers. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation nor to contract for supplies or services.

VOLUME 1 - TECHNICAL QUOTATION

Technical Understanding and Approach For each CLIN (or group of CLINs), the Vendor shall provide detailed narrative describing the approach (steps, supplies and services) to fulfill the requirement. The Vendor shall attach additional pages if necessary to provide a complete explanation of the information needed for any CLIN(s).

CLIN 0001 Software and Licenses. The Vendor shall supply software (and licenses) in accordance with SOW, Att. 2, Par. 3.1.

Proposed Software/Labor

Describe below how this will be accomplished:

CLIN 0002 Training. Vendor shall provide training to NARA employees in accordance with SOW, Att. 2, Par. 3.2.

Proposed Labor/Supplies

Describe below how this will be accomplished:

CLINs 0003, 0008, 0012, 0016, 0020 Preventive Maintenance. The Vendor shall conduct preventive maintenance each year in accordance with SOW, Att. 2, Par. 3.3.

_____ Vendor shall check here to propose the use of alternate maintenance record forms (in lieu of forms in Attachment 3). Vendor shall include copies of instructions and forms as part of this submission.

Proposed Equipment/Supplies/Labor

Describe below how this will be accomplished, including the number of visits per year, the estimated hours per visit, the activities to be completed each visit, and the rationale:

CLINs 0004, 0009, 0013, 0017, 0021 System Service and Assistance. The Vendor shall perform service and assistance in accordance with SOW, Att. 2, Par. 3.4.

Proposed Labor

Describe below how this will be accomplished:

CLIN 0005 System Expansion [Including Server as Required]. The Vendor shall accomplish a one-time system expansion in accordance with SOW, Att. 2, Par. 3.5.

Proposed Equipment/Software/Labor

Describe below how this will be accomplished (including, a specific description of whether the existing server will be used and, if so, what functions it will perform):

CLINs 0006, 0010, 0014, 0018, 0022 Additional Equipment and After-hours Service. The Vendor shall purchase and install additional cameras and/or workstations, and provide after-hours service, in accordance with SOW, Att. 2, Par. 3.6.

Proposed Equipment/Software/Labor

Describe below how this will be accomplished:

CLINs 0007, 0011, 0015, 0019 Annual Software Licenses. The Vendor shall supply annual software licenses in accordance with SOW, Att. 2, Par. 3.7.

Proposed Software/Labor

Describe below how this will be accomplished:

Provide your company’s DUNS number:

VOLUME 2 - RELEVANT PAST PERFORMANCE

Relevant Past Performance Information. The Vendor will be evaluated to assess the demonstrated quality of performance on similar work, to include the ability to control the quality and cost of work, timeliness of performance, and effectiveness at accomplishing the goals of previous work.

Relevant Past Performance. The Vendor shall submit no more than three references for relevant past performance during the last five years. The quotation must describe the Vendor’s recent and relevant corporate performance on contracts/task orders related to the description of services. Relevant contracts/task orders are those contracts/task orders that are of similar scope, magnitude, nature, and work. The Vendor’s relevant past performance information must include a detailed description of the work performed and comparability to the quoted effort. The Vendor shall demonstrate how contract/task order work is comparable to quoted effort.

List below three firms for which you have provided work similar to this:

1. Firm name:

Description of work (including duration of performance and dollar value of contract):

2. Firm name:

3. Firm name:

VOLUME 3 - PRICE QUOTATION

The Vendor shall complete the three parts of this volume:

Part A - Vendor Identification. The Vendor shall complete the Vendor Indification table below.

Part B - CLIN Cost Details. Vendor shall provide detailed equipment, software, and labor cost information for all components of each CLIN (or group of CLINs). When a cost category does not apply, the Vendor shall enter "N/A" in the appropriate field. The Vendor shall also provide Country of Origin information.

Part C - Brand Name or Equal Form. The Vendor shall complete this form if proposing the use of cameras or workstations other than the brand names specified by the Government.

Part A - Vendor Identification

RFQ Number

Vendor Name and Address

Point of Contact Name and Address

Part B - CLIN Cost Details For each CLIN (or group of CLINs), the Vendor shall provide detailed information about all elements of the total costs provided in Attachment 1, Schedule of Prices. The Vendor shall attach additional pages if necessary to provide a complete explanation of the information needed for any CLIN(s).

CLIN 0001 Software and Licenses. The Vendor shall supply software and licenses in accordance with SOW, Att. 2, Par. 3.1.

Proposed Software /Supplies: $_______________________ (detail license costs below)

Labor:

Rate per hour $____________ multiplied by number of hours ____________ equals

Total labor cost $ _____________

Total cost for this item = $__________________________

CLIN 0002 Training. Vendor shall provide training to NARA employees in accordance with SOW, Att. 2, Par. 3.2.

Labor:

Rate per hour $____________ multiplied by number of hours ____________ equals

Total cost for this item = $__________________________

CLINs 0003, 0008, 0012, 0016, 0020 Preventive Maintenance. The Vendor shall conduct annual preventive maintenance in accordance with SOW, Att. 2, Par. 3.3.

Proposed Equipment: $_________________________ (detail costs below)

Proposed Supplies: $_________________________ (detail license costs below)

Labor:

Total labor cost $ _____________

Total cost for CLIN 0003 = $__________________________

Describe how costs for Option Years are determined

Total cost for CLIN 0008 = $__________________________

Total cost for CLIN 0012 = $__________________________

Total cost for CLIN 0016 = $__________________________

Total cost for CLIN 0020 = $__________________________

If a Vendor wishes to propose a preventive maintenance reporting method in place of the forms provided in Attachment 3, Preventive Maintenance Checklists, the Vendor shall provide copies of all pertinent instructions and forms as part of this submission.

CLINs 0004, 0009, 0013, 0017, 0021 System Service and Assistance. The Vendor shall perform service and assistance in accordance with SOW, Att. 2, Par. 3.4..

Labor:

Total cost for CLIN 0004 = $__________________________

Describe how costs for Option Years are determined

Total cost for CLIN 0009 = $__________________________

Total cost for CLIN 0013 = $__________________________

Total cost for CLIN 0017 = $__________________________

Total cost for CLIN 0021 = $__________________________

CLIN 0005 System Expansion [Including Server as Required]. The Vendor shall accomplish a one-time system expansion in accordance with SOW, Att. 2, Par. 3.5.

Proposed Equipment: $_________________________ (detail costs below)

- Cameras, each $___________

- Workstation, each $__________

- Server $_____________

- Other, itemized

Proposed Software /Supplies: $_________________________ (detail license costs below)

Labor:

Rate per hour $ ____________ multiplied by number of hours ____________ equals

Total cost for this item = $__________________________

CLINs 0006, 0010, 0014, 0018, 0022 Additional Equipment and After-hours Service. The Vendor shall purchase and install additional cameras and/or workstations, and provide after-hours service, in accordance with SOW, Att. 2, Par. 3.6.

Provide basis of the markup percentage for all other equipment:

Enter hourly after-hours rates:

Total cost for each CLIN = $____NTE $10,000______________________

CLINs 0007, 0011, 0015, 0019 Annual Software Licenses. The Vendor shall supply annual software licenses in accordance with SOW, Att. 2, Par. 3.7.

Proposed Software: $_________________________ (Provide detailed license costs below, including number of licenses and cost per license)

Labor:

Total cost for CLIN 0007 = $__________________________

Describe how costs for Option Years are determined

Total cost for CLIN 0011 = $__________________________

Total cost for CLIN 0015 = $__________________________

Total cost for CLIN 0019 = $__________________________

COUNTRY OF ORIGIN

In the table below, the Vendor shall indicate the Country of Origin for all items being furnished under this request for quotation that are not of domestic origin.

of Origin

CLIN 0001

System Software

CLIN 0005

System Expansion

CLINs 0006, 0010, 0014, 0018, 0022 Additional Equipment

CLINs 0007, 0011, 0015, 0019 Annual Software Licenses

BRAND NAME OR EQUAL FORM

Vendor proposing an alternate solution (under CLINs 0005, 0006, 0010, 0014, 0018, and/or 0022) shall ensure it meets the salient features listed below. Vendor shall complete the table below for any quoted item that is the equivalent of the brand name product, entering the specifications to demonstrate how the equivalent offer meets the criteria. Entries such as “Meets” or “Will Comply” are not acceptable and will result in Vendor Quote disqualification.

BRAND NAME PRODUCT:

Client Workstation – Dell T-1500 or HP FM066UT with 22” LCD monitor

VENDOR’S EQUIVALENT PRODUCT:

BRAND NAME PRODUCT:

Interior Fixed Camera – Panasonic WV-SF336

VENDOR’S EQUIVALENT PRODUCT:

BRAND NAME PRODUCT:

Ethernet Switches with POE - Allied Telesis AT-8000GS/24POE

VENDOR’S EQUIVALENT PRODUCT: