Aerospace Medicine Conference Support A/V Rental & Support
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA805225R0007
- Agency
-
Air Force Installation Contracting Agency
Air Force Installation and Mission Support Center, Department of Defense
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- Place of performance
- Louisville, Kentucky 40202, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Installation and Mission Support Center is seeking audio-visual (AV) equipment rental and support services for the Integrated Disability Evaluation System (IDES) and Team Aerospace Operational Solutions (TAOS) Conference. The solicitation requires a contractor to provide comprehensive AV equipment for two Grand Ballrooms at The Galt House Hotel in Louisville, Kentucky, including screens, projectors, microphones, speakers, and technical support. The contract will be awarded on a Lowest Price Technically Acceptable (LPTA) basis, with vendors required to submit detailed pricing and meet specific technical requirements. Key dates include a Q&A deadline of January 28, 2025 at 11:00 PM CST, with proposals due February 6, 2025 at 4:00 PM CST. Vendors must provide a full-time AV technician, coordinate with the hotel venue, and establish a dedicated point of contact who can respond to government communications within 16 business hours during the month before the event.
This solicitation is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 532490 with a $40.0M size standard. The conference will be held from February 18-20, 2025, with AV support required for two ballrooms - one accommodating 250 people for all three days and another for 350 people on February 18 only. Vendors must be registered in SAM and have Wide Area Workflow (WAWF) invoicing capabilities, with quotes required to remain valid for 60 calendar days. The contract includes provisions related to cybersecurity, employee whistleblower rights, and prohibitions on certain telecommunications equipment. Equipment specifications include two large screens (initially 9'x16', later amended to 6'x10'), 8,000-lumen projectors, wireless microphones, LCD presenter monitors, and associated technical support, with pricing to be submitted for specific line items covering equipment rental and technical labor.
Notice text
4 versions
Update #4 · Latest ·
AMENDMENT 3: 4 FEB 2025
– 1. Requirements are changed to have two different rooms and two different Periods of Performance:
-- Room #1: 18 Feb, 0700 – 1200, and
-- Room #2: 18 Feb – 20 Feb
CHANGES MADE to ATTCH 2- PRICING SCHEDULE B-Aerospace
NEW CLIN 0001 is added for 18 Feb only
NEW CLIN 0003 is added for 18 Feb only
NEW CLIN 0005 is added for 18 Feb only
NEW CLIN 0007 is added for 18 Feb only
NEW CLIN 0009 is added for 18 Feb only
NEW CLIN 0011 is added for 18 Feb only
NEW CLIN 0013 is added for 18 Feb only
NEW CLIN 0015 is added for 18 Feb only
NEW CLIN 0017 is added for 18 Feb only
AMENDMENT 2: 4 Feb 2025. Two changes have been made to the attached document, "ATCH 2- PRICING SCHEDULE B_Aerospace".
The changes being made are as follows:
AMENDMENT 2: 4 FEB 2025
– 1. Existing Atch 2: Change Period of Performance to 18 Feb only, 0700 – 1200 (everything else stays the same)
-- 2. Existing Atch 2: Change item 0001: Large Screens 6’x10’ minimum;
--3. Existing Atch 2: Change item 0006: Speakers from 4 to 2
The new document is entitled Amended 2_4 FEB_2025_ATCH 2- PRICING SCHEDULE B_Aerospace.
END OF AMENDMENT 2
AMENDMENT 1: 29 Jan 2025. Original SOO is replaced with amended version of SOO. File name is SOO IDES V2_Amendment 1_29 Jan 2025.
Change: The original version of the SOO stated on page 3, "VI. Operating Constraints: There are identified constraints identified beyond the requirements in this SOO. Please refer to Section V, line item three (3) regarding Hotel Coordination. If additional constraints are identified prior to event, the COR will notify the contractor."
The revised version of the SOO states on page 3, "VI. Operating Constraints: There are no identified constraints identified beyond the requirements in this SOO (see section 3. Hotel Coordination). If constraints are identified prior to event, the COR will notify the contractor."
END OF AMENDMENT 1
Audio and Visual (AV) Equipment and Support Services at The Galt House Hotel located at 140 N. Fourth Street, Louisville, KY 40202. The dates of the event will be held 18-20 February 2025. Performance shall be according to the requirements contained in this SOO.
Important Dates:
Q&A Due: 28 January 2025 / 11:00 p.m. CST
Proposals Due: 6 February 2025 / 4:00 p.m. CST (e-mail to POCs)
Update #3 ·
AMENDMENT 2: 4 Feb 2025. Two changes have been made to the attached document, "ATCH 2- PRICING SCHEDULE B_Aerospace".
The changes being made are as follows:
AMENDMENT 2: 4 FEB 2025
– 1. Existing Atch 2: Change Period of Performance to 18 Feb only, 0700 – 1200 (everything else stays the same)
-- 2. Existing Atch 2: Change item 0001: Large Screens 6’x10’ minimum;
--3. Existing Atch 2: Change item 0006: Speakers from 4 to 2
The new document is entitled Amended 2_4 FEB_2025_ATCH 2- PRICING SCHEDULE B_Aerospace.
END OF AMENDMENT 2
AMENDMENT 1: 29 Jan 2025. Original SOO is replaced with amended version of SOO. File name is SOO IDES V2_Amendment 1_29 Jan 2025.
Change: The original version of the SOO stated on page 3, "VI. Operating Constraints: There are identified constraints identified beyond the requirements in this SOO. Please refer to Section V, line item three (3) regarding Hotel Coordination. If additional constraints are identified prior to event, the COR will notify the contractor."
The revised version of the SOO states on page 3, "VI. Operating Constraints: There are no identified constraints identified beyond the requirements in this SOO (see section 3. Hotel Coordination). If constraints are identified prior to event, the COR will notify the contractor."
END OF AMENDMENT 1
Audio and Visual (AV) Equipment and Support Services at The Galt House Hotel located at 140 N. Fourth Street, Louisville, KY 40202. The dates of the event will be held 18-20 February 2025. Performance shall be according to the requirements contained in this SOO.
Important Dates:
Q&A Due: 28 January 2025 / 11:00 p.m. CST
Proposals Due: 6 February 2025 / 4:00 p.m. CST (e-mail to POCs)
Update #2 ·
AMENDMENT 1: 29 Jan 2025. Original SOO is replaced with amended version of SOO. File name is SOO IDES V2_Amendment 1_29 Jan 2025.
Change: The original version of the SOO stated on page 3, "VI. Operating Constraints: There are identified constraints identified beyond the requirements in this SOO. Please refer to Section V, line item three (3) regarding Hotel Coordination. If additional constraints are identified prior to event, the COR will notify the contractor."
The revised version of the SOO states on page 3, "VI. Operating Constraints: There are no identified constraints identified beyond the requirements in this SOO (see section 3. Hotel Coordination). If constraints are identified prior to event, the COR will notify the contractor."
END OF AMENDMENT 1
Audio and Visual (AV) Equipment and Support Services at The Galt House Hotel located at 140 N. Fourth Street, Louisville, KY 40202. The dates of the event will be held 18-20 February 2025. Performance shall be according to the requirements contained in this SOO.
Important Dates:
Q&A Due: 28 January 2025 / 11:00 p.m. CST
Proposals Due: 6 February 2025 / 4:00 p.m. CST (e-mail to POCs)
Update #1 ·
Audio and Visual (AV) Equipment and Support Services at The Galt House Hotel located at 140 N. Fourth Street, Louisville, KY 40202. The dates of the event will be held 18-20 February 2025. Performance shall be according to the requirements contained in this SOO.
Important Dates:
Q&A Due: 28 January 2025 / 11:00 p.m. CST
Proposals Due: 6 February 2025 / 4:00 p.m. CST (e-mail to POCs)
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Aerospace Medicine Conference Support A/V Rental & Support | Award Notice | |
| This notice | Solicitation | |
| Aerospace Medicine Conference Support A/V Rental & Support - Sources Sought/RFI | Pre-Solicitation |
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