Aerospace Medicine Conference Support A/V Rental & Support - Sources Sought/RFI
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- FA80521064322
- Agency
-
Air Force Installation Contracting Agency
Air Force Installation and Mission Support Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Louisville, Kentucky, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Installation and Mission Support Center is conducting a Request for Information (RFI) and Sources Sought announcement for Aerospace Medicine Conference Audio/Visual (A/V) Rental and Support services. The procurement will support the Integrated Disability Evaluation System (IDES) and Team Aerospace Operational Solutions (TAOS) Conference scheduled for February 18-20, 2025, at The Galt House Hotel in Louisville, Kentucky. Key contract requirements include providing comprehensive A/V equipment for two grand ballrooms, including screens, projectors, microphones, speakers, and a full-time technical support technician. Interested parties must submit their responses by December 13, 2024, at 4:00 PM Central Standard Time to SSgt Eric Oliver and SrA Liel Stroupe via email. The government emphasizes that this RFI is for market research purposes only and does not guarantee a subsequent solicitation or contract award.
The opportunity is set aside for total small business participation and falls under NAICS Category 532490 for Other Commercial and Industrial Machinery and Equipment Rental and Leasing. The previous contract (FA8052-23-C0008) was awarded to NEW JOURNEY EVENTS LLC for $27,175.00, providing a benchmark for potential award value. The technical requirements specify detailed A/V equipment needs, including two 9'x16' screens, two 8,000-lumen projectors, four wireless microphones, a presenter monitor, and audio/video mixers for Ballroom B (350 people) and Ballroom C (250 people). Contractors must provide a dedicated point of contact who can respond to government communications within 16 business hours during the month preceding the conference. Respondents are limited to 10 single-sided pages in Times New Roman 12-point font and must submit their information in Microsoft Word or Adobe Acrobat format.
Notice text
3 versions
Update #3 · Latest ·
Request For Information Amendment 2 (20 December 2024)
Q&A: Would the Government like to record audio and/or video of the event? If so, we would need to factor in additional equipment such as cameras, along with basic lighting to ensure adequate stage wash? No, we will just go with what is in the SOO. No recorded audio or cameras/video are needed from the contractor.
Request For Information Amendment 1 (13 December 2024)
The following items were amended:
RFI extended to 20 December 2024 / 4:00 PM CST.
Q&A Added & Due: 18 December 2024 / 12:00 p.m. CST
THIS IS A REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT ANNOUNCEMENT to conduct market research relative to the Aerospace Medicine Conference Support A/V Rental Support – Aerospace Medicine Conference requirement.
This RFI announcement is NOT a Request for Proposal (RFP) and the Government is not committed to award a contract pursuant to this announcement. The information received from this RFI is for planning purposes only and will assist the Government in acquisition strategy planning. It is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.
Please see the attached documents for more information.
Interested parties must send their responses to this RFI, no later than (NLT) 1600 (4:00 p.m. Central Standard Time), December 20, 2024 to SSgt Oliver at eric.oliver.5@us.af.mil and SrA Stroupe at liel.stroupe@us.af.mil.
Update #2 ·
Request For Information Amendment 1 (13 December 2024)
The following items were amended:
RFI extended to 20 December 2024 / 4:00 PM CST.
Q&A Added & Due: 18 December 2024 / 12:00 p.m. CST
THIS IS A REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT ANNOUNCEMENT to conduct market research relative to the Aerospace Medicine Conference Support A/V Rental Support – Aerospace Medicine Conference requirement.
This RFI announcement is NOT a Request for Proposal (RFP) and the Government is not committed to award a contract pursuant to this announcement. The information received from this RFI is for planning purposes only and will assist the Government in acquisition strategy planning. It is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.
Please see the attached documents for more information.
Interested parties must send their responses to this RFI, no later than (NLT) 1600 (4:00 p.m. Central Standard Time), December 20, 2024 to SSgt Oliver at eric.oliver.5@us.af.mil and SrA Stroupe at liel.stroupe@us.af.mil.
Update #1 ·
THIS IS A REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT ANNOUNCEMENT to conduct market research relative to the Aerospace Medicine Conference Support A/V Rental Support – Aerospace Medicine Conference requirement.
This RFI announcement is NOT a Request for Proposal (RFP) and the Government is not committed to award a contract pursuant to this announcement. The information received from this RFI is for planning purposes only and will assist the Government in acquisition strategy planning. It is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.
Please see the attached documents for more information.
Interested parties must send their responses to this RFI, no later than (NLT) 1600 (4:00 p.m. Central Standard Time), December 13, 2024 to SSgt Oliver at eric.oliver.5@us.af.mil and SrA Stroupe at liel.stroupe@us.af.mil.
Files
| File | Type | Posted |
|---|---|---|
| Questions__Answers for Aerospace AV.docx | DOCX document | |
| SOO IDES_TAOS AV Rental.pdf | ||
| Request for Information.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Aerospace Medicine Conference Support A/V Rental & Support | Award Notice | |
| Aerospace Medicine Conference Support A/V Rental & Support | Solicitation | |
| This notice | Pre-Solicitation |
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