7B20--Conference Room AV Equipment and Installation Upgrade Bay Pines
Closed Solicitation Posted
- Solicitation number
- 36C24826Q1025
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541330 Engineering Services
- Place of performance
- Bay Pines, Florida 33744, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Network Contracting Office 8, is procuring audio/visual integration, equipment, and installation services for the Bay Pines VAMC Executive Conference Room (Building 22, Room 405), with quotes due September 14, 2026 at 2:00 PM EST. This is a 100% Service-Disabled Veteran-Owned Small Business set-aside under NAICS 541330 (Engineering Services), with a size standard of $25.5 million. The procurement is issued as a Brand Name or Equal Request for Quote under FAC 2026-01.
Place of performance is Bay Pines, Florida. The contract is fixed-price with a performance period from September 2, 2026 through February 17, 2027. Deliverables include five 86-inch LG ultra-high-definition displays with tilt mounts, an optional 136-inch LED video wall with 3-year warranty (1.56 mm pixel pitch acceptable as alternative to 1.2 mm or 1.5 mm), two auto-tracking PTZ cameras, AVoIP encoders/decoders, 10-inch touch panel control system, dual Nureva audio bars, QSC digital signal processor, Barco CX-50 ClickShare wireless conferencing, managed Netgear network switch (model GSM4230PX), AV-grade credenza, all cabling and infrastructure, engineering drawings, system programming by certified personnel, and end-user training. The contractor must provide wall blocking for structural support; the Government furnishes Microsoft Teams Room hardware and licensing and handles network approvals. Brand name or equal technically equivalent products are acceptable, excluding used or gray-market parts.
Prospective offerors must be SAM-registered and SDVOSB-certified. A site visit is encouraged; requests must be submitted within five days of posting. Written questions are due by the deadline specified in amendments. Award will employ best-value comparative analysis considering technical merit, delivery time, SDVOSB status, and total price. Delivery is FOB Destination by February 17, 2027; equipment delivery goes to Building 110 with Government logistics handling internal transport. Vendors must acknowledge receipt of all amendments (0001 through 0005) with their quote submission or risk rejection.
Notice text
5 versions
Update #5 · Latest ·
Amendment 0005 - See attached Amendment 0005 document.
***NOTE: Vendors must sign and submit each Amendment to the RFQ with their quote ++++
**REVISED** Quotes are due NLT 09/14/2026; 2:00PM, EST to colleen.houser@va.gov"
This solicitation is issued as a Brand Name or Equal Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective 03-13-2026. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8, intends to award a fixed price contract, for Audio/Visual integration, equipment, and installation services for the Bay Pines VAMC Conference Room; Bay Pines, Florida; Building 22, Room 405.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 and Updated the FAC date, size standard is $25.5M Set-Aside Requirement: 100% Service-Disabled Small Business Set-aside, The Government reserves the right to make no award from this solicitation. Any award resulting from this solicitation will be made using a comparative analysis using evaluation factors. In compliance with 38 U.S.C. 8127 Prospective offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov to be considered for an award of a federal contract, and registration must be complete and not missing elements such as representations and certifications. SITE VISIT: A site visit is highly encouraged by not mandatory. Vendors have three (5) days after the RFQ is posted to submit a request for site visit. All requests need to be in email to colleen.houser@va.gov
Attached : B22-4th floor 22-12 pdf
Attached: MAP of Bay Pines
Update #4 ·
Amendment 0004 - See attached Amendment 0004 document.
**REVISED** Quotes are due NLT 09/14/2026; 2:00PM, EST to colleen.houser@va.gov"
This solicitation is issued as a Brand Name or Equal Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective 03-13-2026. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8, intends to award a fixed price contract, for Audio/Visual integration, equipment, and installation services for the Bay Pines VAMC Conference Room; Bay Pines, Florida; Building 22, Room 405.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 and Updated the FAC date, size standard is $25.5M Set-Aside Requirement: 100% Service-Disabled Small Business Set-aside, The Government reserves the right to make no award from this solicitation. Any award resulting from this solicitation will be made using a comparative analysis using evaluation factors. In compliance with 38 U.S.C. 8127 Prospective offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov to be considered for an award of a federal contract, and registration must be complete and not missing elements such as representations and certifications. SITE VISIT: A site visit is highly encouraged by not mandatory. Vendors have three (5) days after the RFQ is posted to submit a request for site visit. All requests need to be in email to colleen.houser@va.gov
Attached : B22-4th floor 22-12 pdf
Attached: MAP of Bay Pines
Update #3 ·
Amendment 0003 - Questions and Answers to RFQ 36C24826Q1025. See attached Amendment 0003 document.
**REVISED** Quotes are due NLT 09/14/2026; 2:00PM, EST to colleen.houser@va.gov"
This solicitation is issued as a Brand Name or Equal Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective 03-13-2026. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8, intends to award a fixed price contract, for Audio/Visual integration, equipment, and installation services for the Bay Pines VAMC Conference Room; Bay Pines, Florida; Building 22, Room 405.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 and Updated the FAC date, size standard is $25.5M Set-Aside Requirement: 100% Service-Disabled Small Business Set-aside, The Government reserves the right to make no award from this solicitation. Any award resulting from this solicitation will be made using a comparative analysis using evaluation factors. In compliance with 38 U.S.C. 8127 Prospective offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov to be considered for an award of a federal contract, and registration must be complete and not missing elements such as representations and certifications. SITE VISIT: A site visit is highly encouraged by not mandatory. Vendors have three (5) days after the RFQ is posted to submit a request for site visit. All requests need to be in email to colleen.houser@va.gov
Attached : B22-4th floor 22-12 pdf
Attached: MAP of Bay Pines
Update #2 ·
** Amendment 0001; site visit information, parking and room layouts are attached to this announcement**
** Quotes are due NLT 09/09/2026; 2:00PM, EST to colleen.houser@va.gov"
This solicitation is issued as a Brand Name or Equal Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective 03-13-2026. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8, intends to award a fixed price contract, for Audio/Visual integration, equipment, and installation services for the Bay Pines VAMC Conference Room; Bay Pines, Florida; Building 22, Room 405.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 and Updated the FAC date, size standard is $25.5M Set-Aside Requirement: 100% Service-Disabled Small Business Set-aside, The Government reserves the right to make no award from this solicitation. Any award resulting from this solicitation will be made using a comparative analysis using evaluation factors. In compliance with 38 U.S.C. 8127 Prospective offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov to be considered for an award of a federal contract, and registration must be complete and not missing elements such as representations and certifications. SITE VISIT: A site visit is highly encouraged by not mandatory. Vendors have three (5) days after the RFQ is posted to submit a request for site visit. All requests need to be in email to colleen.houser@va.gov
VENDOR QUESTIONS: During the site visit refrain from verbal questions. All questions regarding this RFQ must be submitted after the site visit, in writing and sent by e‐mail to colleen.houser@va.gov Submitted questions must be received no later than Wednesday, 08/28/2026 by 12:00 PM Eastern. No further questions will be accepted after that date and time.
*QUOTE SUBMISSION: Offers are due on/or before Wednesday, 09/02/2026 by 2:00 PMEastern. Quotes shall be sent by e‐mail “only” to the Contracting Officer (Colleen Houser) atcolleen.houser@va.gov. The Government will award a Firm Fixed Priced (FFP) contractresulting from this RFQ to the responsible vendor whose quote using comparative analysisusing evaluation factors and is the best value to the Government.
Attached : B22-4th floor 22-12 pdf
Update #1 ·
** Amendment 0001; site visit information, room layouts are attached to this announcement**
This solicitation is issued as a Brand Name or Equal Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective 03-13-2026. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8, intends to award a fixed price contract, for Audio/Visual integration, equipment, and installation services for the Bay Pines VAMC Conference Room; Bay Pines, Florida; Building 22, Room 405.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 and Updated the FAC date, size standard is $25.5M Set-Aside Requirement: 100% Service-Disabled Small Business Set-aside, The Government reserves the right to make no award from this solicitation. Any award resulting from this solicitation will be made using a comparative analysis using evaluation factors. In compliance with 38 U.S.C. 8127 Prospective offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov to be considered for an award of a federal contract, and registration must be complete and not missing elements such as representations and certifications. SITE VISIT: A site visit is highly encouraged by not mandatory. Vendors have three (5) days after the RFQ is posted to submit a request for site visit. All requests need to be in email to colleen.houser@va.gov
VENDOR QUESTIONS: During the site visit refrain from verbal questions. All questions regarding this RFQ must be submitted after the site visit, in writing and sent by e‐mail to colleen.houser@va.gov Submitted questions must be received no later than Wednesday, 08/28/2026 by 12:00 PM Eastern. No further questions will be accepted after that date and time.
*QUOTE SUBMISSION: Offers are due on/or before Wednesday, 09/02/2026 by 2:00 PMEastern. Quotes shall be sent by e‐mail “only” to the Contracting Officer (Colleen Houser) atcolleen.houser@va.gov. The Government will award a Firm Fixed Priced (FFP) contractresulting from this RFQ to the responsible vendor whose quote using comparative analysisusing evaluation factors and is the best value to the Government.
Attached : B22-4th floor 22-12 pdf
Files
| File | Type | Posted |
|---|---|---|
| 36C24826Q1025 0005_s.pdf | ||
| 36C24826Q1025 0004_s.pdf | ||
| 36C24826Q1025 0003_s.pdf | ||
| 36C24826Q1025 0001.pdf | ||
| Room 400.png | PNG image | |
| Parking.pdf | ||
| Amendment 0001.pdf | ||
| B22-4th floor 22-12.pdf | ||
| 36C24826Q1025 Final.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| 7B20--Conference Room AV Equipment and Installation Upgrade Bay Pines | Pre-Solicitation |
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