6515--laparoscopic system for beckley VAMC. "brand name or equal to stryker IAW SOW" OEM letter from manufacturer is required. If no OEM letter vendor will be considered non-responsive.

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C24525Q0566

Posted Date:

Wednesday, June 11, 2025

Response Date:

Friday, June 20, 2025

Product or Service Code:

6515

Set Aside:

N/A Full & Open

NAICS Code:

339112, Surgical & Medical Instrument Manufacturing.

Contracting Office Address

The Department of Veterans Affairs

Network Contracting Office 5

Beckley VA Medical Center

200 Veterans Avenue

Beckley, WV 25801.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical & Medical Instrument Manufacturing with a small business size standard of 1000 employees. Set-Aside: N/A. SDVOSB s Offerors must be verified in the SBA Website, U.S. Small Business Administration: https://veterans.certify.sba.gov, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs, Network Contracting Office 5, Beckley VA Medical Center, 200 Veterans Avenue, WV 25801 is soliciting quotations from all businesses to provide Laparoscopic System Brand Name or Equal to Stryker IAW SOW at the VISN 05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

All interested companies shall provide quotation(s) for the following: (See Attachments).

Place of Performance: VISN 05 Medical Center.

Beckley VA Medical Center

200 Veterans Avenue

Beckley, WV 25801

Hours of Operation:

The Beckley VAMC requires the contractor to deliver within 90 days from the contract award to the VA medical facility warehouse above during normal business hours from 8:00 AM to 3:30 PM. (EST), Monday through Friday.

Government Responsibilities:

No Government Furnished Property (GFP) will be provided.

The Government will provide access to areas and an escort when required by participating Medical Center policy.

The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums

The Government will unilaterally award Task Orders to fund the required services for each facility.

The Contract Specialist for this contract will be:

Mohsin Abbas

Mohsin.Abbas2@va.gov.

The Government Point of Contact for this Requirements will be:

Technical Questions: Contact Meghan Zampelli.

VA POC: Meghan Zampelli

Email: Meghan Zampelli@va.gov.

E. Price Schedule:

The contractor must provide a price quote for each CLIN delineated in Attachment 2 to be considered for award. OEM authorized/ distributor letter from the manufacturer is required for all quotes, if no OEM letter is supplied the quoter will be considered non-responsive & the vendor will be disqualified at the time RFQ will close.

See B.4 Price/Cost Schedule for Quote - Line-Item Number (CLIN) Table.

F. Evaluation of Quotes:

The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

EVALUATION FACTORS

LAPAROSCOPIC SYSTEM - BECKLEY VA MEDICAL CENTER

Volume I - Technical Capability

The offeror shall provide technical information regarding its proposed laparoscopic system solution as described in the Statement of Work with technical information required to include the following:

Ability to provide all of the required components of the laparoscopic system, clearly noting any deviations from the items, dimensions, features, etc. for any parts

Demonstrate the camera system visualization quality

Demonstrate the ability for visualizing perfusion during open surgery

Provide information on the surgical monitor size and quality

Explain the fluorescence imaging capabilities and quality

Provide information on the insufflator s features

Confirm ability to connect to existing Steris video integration system

Provide the Instructions for Use (IFU) or Cleaning Instructions for reprocessed/reused parts

Volume II Price

Price - The offeror shall complete the pricing schedule provided in the above: Price/Cost Schedule.

Volume III Past Performance

The offeror shall submit three (3) past performance references that are recent and relevant which focuses on experience within the last five (5) years in hospital settings that are comparable in size as the Beckley VA Medical Center. References shall include the contract number for the project, a brief description, and a point of contact to include an email address. The information shall be provided in 5 pages or less.

Past Performance- Acceptable or Unacceptable Rating

The Government shall make an objective assessment of the Offeror's current/past performance. It will conduct a performance acceptable assessment based on aspects of offeror's past performance that are recent and relevant which focuses on experience within the last 5 years in the hospital settings that are comparable in size as VA Capitol Health Care Network (VISN 5) or larger which contain Operating Rooms, PACUs and other critical care areas. They have to be relevant, similar in complexity, and magnitude requirements of solicitation. Performance that are not recent, relevant, similar in complexity or magnitude will be evaluated with unacceptable performance in this area.

Volume IV Must Complete the Trade Agreement Certificate.

Must complete the Trade Agreement Certificate completely to mention all the line-items on this certificate.

Volume V Must provide an OEM Authorized Distributor Letter from the manufacturer

Must provide the OEM from the manufacturer, if no OEM letter from the manufacturer is supplied. The vendor will be considered non-responsive, and the vendor will be dis-qualified at the time request for official quote (RFQ) will close.

Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items .

Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.

Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.

Once the Government determines there is/are a contractor(s) that can provide a product that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.

G. Clauses and Provisions:

The clauses and provisions for this solicitation are found in Attachment S02 36C24525Q0566. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.

The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp.

This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

All quotations shall be sent via email to Mohsin Abbas, Contract Specialist,

Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00 PM EST on June 20, 2025. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.