NX EQ Transesophageal Echocardiography (TEE) Scanning Systems

The Department of Veterans Affairs Strategic Acquisition Center Frederick is soliciting proposals for NX EQ transesophageal echocardiography (TEE) scanning systems under a Total Small Business set-aside, with questions due December 1, 2026 and proposals due December 15, 2026, both at 10:00 AM CT. This is a FAR Overhaul 12.2 combined synopsis/solicitation for commercial items, and no written solicitation will be issued.

The procurement is a single-award requirements contract with a firm-fixed-price structure, a 12-month base year, and four optional 12-month extension years. Estimated quantities are provided for evaluation only. Delivery is FOB destination to VA Medical Centers throughout the Continental United States and specified OCONUS locations, including Alaska, Hawaii, Puerto Rico, Virgin Islands, Guam, Philippines, American Samoa, and Northern Mariana Islands. Only designated VHA ELCM Ordering Officers may place orders. Strategic Acquisition Center Frederick is the contracting office, with Jessica Smith as Contracting Officer and Courtney Chattman as Contract Specialist, and proposals are submitted by email to both. Contract administration is handled by the VA Enterprise Procurement Office in Frederick, Maryland.

The solicitation names the Philips Healthcare EPIQ CVx as the brand name "or equal." It covers 149 line items, including EPIQ CVx 3D and 2D base systems with 3-year warranties, software packages, transducers, imaging capabilities, peripherals, and installation and training services. Offerors must meet all eight mandatory salient characteristics to be acceptable: OLED display of at least 21 inches diagonal, real-time 3D TEE with applicable probes, tissue harmonic imaging, 4D cardiac imaging, at least 1 TB hard drive storage, FDA approval for TTE and TEE procedures, DICOM compliance with the VA VistA Imaging Approved list, and speckle noise reduction. Only new, original equipment is acceptable. Distributors must provide OEM authorization letters dated within 12 months of solicitation close demonstrating uninterrupted supply. Offerors must register in SAM, complete a mandatory recall or safety issues certification, and comply with protected health information requirements under a signed Business Associate Agreement.

Each proposed unit price must include a 3 percent Service Level Agreement fee. Offerors are strongly encouraged to provide volume discounts. Proposals are submitted in four volumes (Technical, Past Performance, Price, and Offer/Certifications) and are held firm for 90 calendar days.

Award is best value. Technical is most significant, followed by Past Performance (secondary) and Price. Technical evaluation covers device design, imaging quality, interoperability with cardiology and enterprise platforms, and support and training, including warranty and maintenance terms. The Government reserves the right to award without discussions. The NAICS code is 334510 with a 1,250-employee size standard, and an existing NMR Class Waiver applies to that code. The PSC is 6525.