4120--618-24-115 Replace Coil MAU #3 and #38

The Department of Veterans Affairs Veterans Integrated Service Network 23, through Veterans Health Administration, is soliciting bids to replace failing steam coils in two Makeup Air Units (MAU #3 and #38) at the Minneapolis VA Medical Center. The project involves removing existing coils from the Energy Center (Building 69) and the main hospital penthouse (Building 70) and replacing them with freeze-proof models, while also modifying steam traps to ensure continuous service during maintenance. Key contract requirements include mandatory PIV badging for onsite staff, careful coordination of crane delivery to ensure patient and staff safety, and submission of detailed Pre-Construction Risk Assessment (PCRA) documents addressing logistics for equipment access through Building 70's freight elevator and penthouse hatch. Award will be based solely on price, making this a lowest-price procurement. Critical deadlines include November 6, 2025, at 10:00 AM CST for submission of questions, and November 17, 2025, at 2:00 PM CST for proposal submission, with a site visit having occurred on October 27, 2025.

This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses in the Plumbing, Heating, and Air-Conditioning Contractors category (NAICS 238220). The estimated construction magnitude ranges between $250,000 and $500,000, and contractors must submit a bid guarantee along with payment and performance bonds within 10 days after award. The period of performance is 145 calendar days after Notice to Proceed, requiring contractors to account for the PIV badging process, which can take up to two months. Multiple contractors attended the October 27 pre-bid site visit, including representatives from Advantage Mechanical, PCC, Hornitz, SCI Pact, Parkin, and Schaefer's Mech. The work will be performed at the Minneapolis VA Medical Center located in Minneapolis, Minnesota 55417, with the primary contracting point of contact being Benjamin Woehrle.