36C78626Q50139 Memorial Day Rentals - NMCA -- W071

The Department of Veterans Affairs National Cemetery Administration is soliciting rental equipment and support services for the National Memorial Cemetery of Arizona's Memorial Day Ceremony on May 25, 2026. The procurement includes six 20-foot by 20-foot tents with concrete ballasts, 1,800 folding chairs, an outdoor audio PA system with wireless and wired microphones capable of covering 34,000 square feet, eight standard portable toilets, two ADA-compliant portable toilets, and two portable handwashing stations. The contractor must provide delivery, setup, and teardown services with delivery and setup required by May 24, 2026, and teardown and removal on May 26, 2026. Award will be made using a Lowest Price Technically Acceptable (LPTA) evaluation approach under FAR Part 12 procedures for commercial items. Technical acceptability requires offerors to provide written confirmation of their ability to meet Statement of Work requirements and delivery dates, along with two references for similar work. The question and answer period was open from April 9-13, 2026, and proposals are due April 20, 2026, at 12:00 p.m. (America/Ojinaga time), with quoted prices to remain firm for sixty calendar days from the solicitation closing date.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 532289 with a $9 million size standard. No incumbent contractor information has been identified in the solicitation documents. The specific contract award value is not disclosed in the available documentation; however, the solicitation incorporates prevailing wage requirements under Arizona Wage Determination 2015-5469 (Revision 29) for any labor services, which may significantly impact pricing considerations. The event requires coordination of equipment setup across a seating area of 19,840 square feet with a perimeter of 542 feet, positioned 48 feet from the main stage, with all services to be performed at the National Memorial Cemetery of Arizona located at 2929 E. Pinnacle Peak Road, Phoenix, Arizona. Offerors must submit a completed GSA Form 1449, acknowledged price schedule, and responses to evaluation materials to Contracting Officer Stacey Lewallen at Stacey.Lewallen@va.gov with the solicitation number in the subject line.