National Cemetery Administration - Memorial Day Rentals for Ceremony - National Memorial Cemetery of AZ -- W071

The Department of Veterans Affairs National Cemetery Administration is seeking rental equipment and support services for the 2026 Memorial Day Ceremony at the National Memorial Cemetery of Arizona located in Phoenix. The procurement includes tents, commercial-grade folding chairs, an outdoor public address system with wireless and wired microphones, and portable sanitation facilities. The contractor must provide full delivery, setup, and teardown services with all necessary labor, supervision, transportation, and materials. Quality assurance criteria emphasize 100-percent on-time delivery, equipment cleanliness and operational status, clear audio system performance, and complete site restoration with full debris removal. Interested vendors must submit Capabilities Statements to Stacey.Lewallen@va.gov no later than March 27, 2026, with the pre-solicitation notice posted on March 19, 2026.

This opportunity is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, restricting competition to firms meeting this designation. The period of performance is May 24-26, 2026, with delivery and setup occurring on May 24, the ceremony on May 25 at 8:00 AM, and teardown and removal on May 26. The scope includes six 20-foot by 20-foot tents, 1,800 commercial-grade folding chairs, a public address system capable of covering approximately 34,000 square feet with comprehensive audio equipment and technician support, and ten portable toilet units including two ADA-compliant facilities plus two handwashing stations. No specific contract value or incumbent contractor information is provided in the pre-solicitation notice. The contractor must coordinate with the Contracting Officer's Representative regarding setup locations and access routes while ensuring proper equipment security and complete site restoration upon completion.