185th Engr Co - Catered Meal Prepared and Served out of Contractors Facility and/or Government Pick-up

Solicitation Number: W912JD24Q0004

This is a combination synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This Combined Synopsis/Solicitation is being issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions/causes are those in effect through the Federal Acquisition Circular (FAC) 2023-019 (November 14, 2023), Defense Federal Acquisition Regulation Supplement change, November 17, 2023.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR Part 12 and 13. All responsible sources(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote. 

The North American Industrial Classification System (NAICS) Code for this procurement is 722320 – Caterers; size standard $9 Million. with the Product Service Code: S203 ~ Housekeeping – Food.

This requirement is solicited as unrestricted.

Description of service: The Contractor shall furnish all personnel, food items, supervision, parts, tools, materials, provide prepared meals served out of contractor’s facility and/or Government pickup for the Maine Army National Guard. Proposed meals, required items, and proposed quantities as seen in Technical Exhibit 3, of the Performance Work Statement (PWS).

All food picked up by the 185th Engineering Company, 6 Edgemont Drive, Presque Isle, Maine shall remain the property of the MEARNG and/or contractor’s facility.

Period of Performance:  January 6, 2024, thru September 8, 2024. *The National Guard soldiers have a routine drill period knows as inactive-duty training (IDT) which consist of 25 days a year, in addition to 14 days of annual training (AT) per year for a total of 39 days year of training and drills. IDT training consist of two days per month. 

SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM).  No contract will be entered into with an unregistered vendor.  Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public/SAM/ 

Amendments:  Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter’s are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

Wage Determinations - Service Contract Labor Standards (SCLS) are applicable to this acquisition. Offeror shall use the attached Wage Determination WDs: 2015-4007 (Rev. 24) dated 06/30/2023 for the State of Maine, Aroostook County.

All Quotes submitted in response to this solicitation shall reflect the use of current, updated fringe benefit rates. The Offeror’s wage rate shall comply with the Department of Labor (DOL) wage rate minimum requirements for the labor category and Wage Determination provided.

Instruction to Offerors:

Submission of Quote:  Offeror shall submit 1 copy of the following:

PART - TITLE -                         COPIES OF PAGES LIMITATIONS

Cover Letter                                                     1          Max 1

Factor I – Technical                                          1          Max 2

Factor II – Bid Sheet

Cover letter: Provide an induction page to include Cage Code, DUNS Number, and Tax Identification Number (TIN). Also include your business socioeconomic status, e.g. small business, women-owned, HUBZone, etc.

FACTOR 1 – Technical Capability: Quoter shall provide that they hold current American National Standard Institute (ANSI) Conference for Food Protection and a Maine state food license issued by the Maine Department of Agriculture. Please provide copies.

Evaluation of Technical Capability will be based on the information provided in the quotation. Documentation submitted in the quotation shall be evaluated to determine that the quotation is either Acceptable or Unacceptable. Failure to clearly and unambiguously demonstrate the minimum specifications outlined in the PWS will result in an unacceptable technical rating.

FACTOR II – Bid Sheet: Price shall be evaluated for fairness and reasonableness.

FACTOR III – Past Performance: Contracting will utilize past performance inquiries consistent with CPARS, FPDS-NG, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS) or other databases and Previous Awards, and Determination of Responsibility documentation.

Submittal of Solicitation Questions: Questions concerning this RFQ or requests for clarification shall be made in writing via email to the Contracting Officer, Darlene Howes at darlene.r.howes.civ@army.mil.The due date for questions will be 3:00 PM EDT on Monday, December 11, 2023. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: 185th Engineer Support Company - RFQ No. W912JD-24-Q-0004

Completed Clause 52.212-3 and Alt I, “Offeror Representations and Certifications—Commercial Items” as noted. Completed copy of the Representations and Certifications at FAR 52.212-3 The quote shall complete only paragraphs (b) of this provision if the quoter has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the quoter has not completed the annual representations electronically, the quoter shall complete only paragraphs (c) through (u)) of this provision.

Quote Submission – Quote submission is via email to; darlene.r.howes.civ@army.mil and in the Subject Line: 185th Engineer Support Company- Catered Meals - RFQ No. W912JD-24-Q-0004  Note: that email filters at the Department of the Army are designed to filter e-mails without subject lines or with suspicious subject lines; therefore, if the information above is not included, the e-mail may not get through the e-mail filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters.  The due date for quote will be 3:00 PM EDT on Thursday, December 14, 2023.

The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider the responses, consolidate them, and submit responses onto https://sam.gov.  All information relating to this RFQ, including changes/amendments and information prior to the date set for receipt of quotes will be posted on the https://sam.gov/content/opportunities

The Government intends to evaluate quotes and award a contract without further communicating with the Offerors. The Government intends to make an award without conducting discussions; however, it reserves the right to conduct discussions and request supporting pricing information as needed/required.

Electronic Invoicing through Procurement Integrated Enterprise Environment (PIEE).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.

--End of FAR 52.212-1 Addendum --

FAR 52.212-2 Addendum - EVALUATION FOR AWARD

1. BASIS FOR AWARD: The award will be made based on the best value to the Government considering technical capability, past performance and price IAW FAR 13.5. To be considered for an award, the Offeror must receive no less than an “Acceptable” rating for Technical Capability and a rating of no less than Acceptable for Past Performance. Offerors are cautioned that award may not be made to the lowest price offered. 

2. EVALUATION CRITERIA

2.1. TECHNICAL CAPABILITY – Quoter shall provide that they hold current American National Standard Institute (ANSI) Conference for Food Protection and a Maine state food license issued by the Maine Department of Agriculture.

Acceptable - Technical approach meets requirements and indicates an adequate approach and understanding of the requirements.

Unacceptable - Technical approach does not meet requirements of the solicitation and is not awardable.

2.2. PAST PERFORMANCE: Contracting will utilize past performance inquiries consistent with CPARS, FPDS-NG, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS) or other databases and Previous Awards, and Determination of Responsibility documentation.

2.3. PRICE and CONTRACTUAL DOCUMENTS:  The Government will evaluate the price by adding the total of all line items prices. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Price will be used to evaluate a quoter’s price and the extent to which it is fair and reasonable. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether the price is reasonable, complete and are not unbalanced. 

2.4. Contractual documents will only be evaluated for compliance of submitted information required to be considered eligible for award. Non-compliant quotations will not be further evaluated and will not be further considered for award. Only Offerors whose quotations are determined to be compliant will move into the evaluation process.

--- End of FAR 52.212-2 Addendum ---