7._Amendment_Four_Cost_Workbook.xlsx

XLSX spreadsheet 445 KB Posted Jul 24, 2018

Attached to: Amendment 10
Solicitation number: W91RUS-18-R-DA04
Issued by: Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground

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7. Amendment Four_Cost Workbook

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2._Amendment_10_Conformed_RFP.docx	DOCX document	Aug 17, 2018
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Instructions

General

Reference the RFP for complete Instructions.

Optional Work within the PWS is subject to the Changes Clause and shall not be priced (PWS 1.2) and is included in the WBS to keep the PWS formatting intact. This work shall not be included in the proposal.

The Offeror shall submit the cost proposal spreadsheets by major cost element: direct labor (hours and rates), indirect costs/overhead, general and administrative expenses, facilities capital cost of money, and profit/fee using the format within this cost workbook.

Worksheets for Cost Build, WBS and BOE shall be completed for each performance period: Phase-in, Base, Option One and Option Two.

Offerors shall submit both “Sanitized” and “Unsanitized” cost/price proposals. “Unsanitized” cost proposals are complete cost proposals that include all required information.

“Sanitized” cost proposals shall exclude all company proprietary or sensitive data, including cost and price information, but must include a breakdown of the total labor hours and categories proposed by task and a breakout of the types of all proposed Other Direct Costs (ODCs).

Both “Sanitized” and “Unsanitized” files shall contain all formulas, calculations, and worksheet/workbook links used to compute the proposed amounts; the formulas, calculations, and links shall not be hidden, nor path preferences used to higher directories on the Offeror’s system that “breaks” the links when files are copied to the submitted electronic media.

All linked spreadsheets shall be provided.

The proposal cost breakdowns should follow the cost accounting and estimating practices of the Offeror.

All amounts in the Cost/Price Volume shall be shown to the second decimal place. Print image is not acceptable.

All calculations shall be fully disclosed with explanations for how the amounts were derived. The proposal data shall allow for replication and validation of the calculations, with clear tracking of key figures among the support schedules.

Offerors shall provide a separate Cost Notes page for any written explanation of the cost, to include any exceptions, deviations and/or assumptions.

The proposal shall identify any judgmental factors applied and the nature of any contingencies included in the proposed costs.

All ODCs will be proposed without Fee.

If Teaming Partner data is considered proprietary, it may be sent directly to the Government. However, the Prime Contractor will still have the responsibility to consolidate the overall labor cost totals and include them in the cost breakdowns within the worksheets contained in this Cost workbook: SUMMARY, CLIN TOTALS, COST BUILD, WBS, and BOE tabs.

►All subcontractor cost proposals that are provided directly to the Government shall conform to the proposal requirements within this Cost Workbook, except for the Government provided estimates for Overtime and ODCs that will be handled by the Prime.

For proposal purposes, the Government estimates for overtime and ODCs shall be burdened at the Prime Offeror's indirect rates.

Additional worksheets may be provided as necessary to support the proposed costs, such as to show shift schedules, the build up of costs for Government provided estimates for Overtime and ODCs or to provide subcontract price analysis information.

Workbook Format Instructions.

Bid codes (applicable codes used to identify a labor category in the Offerors accounting system), employee names and/or other documentation (such as assigned letter of commitment for key personnel not currently employed by the Offeror) to support the rates proposed shall be provided in the UNSANITIZED Cost Workbook, only.

Group by labor category and provide in addition to the hourly rate, an average labor rate whenever there are many rates for the same labor category.

Labor costs shall be separated by team member (i.e. Prime, Subcontractor, etc.).

Worksheets (ex. Cost Build, WBS, BOE) are to be duplicated as needed to propose costs for each performance period (Phase-in, Base period, Option Period One and Option Period Two).

Cost Build Tab. Group costs by team members (Prime/Subcontractor/Teaming Partner). The format is mandatory. Do not alter column placement in any way.

WBS Tab. The WBS format should be used to the greatest extent possible. Adjustments to the format may be made as required by the Offeror’s specific technical approach and content.

- Cost information shall be provided within this WBS to assist cost analysis and most probable cost adjustments, if necessary.

BOE Tab. Provide a basis of estimate (BOE) to support all cost elements. All BOEs shall include documentation of all assumptions, qualitative methods employed, and Basis of Data or information.

- The BOE template is provided as a guideline for expected content. The Offeror is free to develop and propose the BOE format that best explains the Offeror’s specific technical approach and content.

Zero shall be entered for all cells with no amount.

►All cost elements within the workbook shall be formulated to accurately populate the Summary tab with totals for each cost elements so that any cost adjustments within the cost workbook will accurately update the totals on the Summary page.

Summary_All Perform. Periods

Company Name:

Solicitation Number: W91RUS-18-R-DA04

Proposal No:

Date:

COST PROPOSAL FOR

USARCC-C IT Support Services

W91RUS-18-R-DA04

SUMMARY SHEET

Cost Category	Amount
Direct Labor
Overtime
ODCs (Travel/Training)

Subcontract(s):

Direct Labor

Overtime

ODCs (Travel/Training)

Indirects:

Fringe Benefits

Overhead

Facility

M&H

G&A

PMO

FCCM

Fee

Total CPFF

Amount of Work Subcontracted Amount

Total Contract Value

Amount Subcontracted (in Dollars)

Amount Subcontracted (in Percentage)

Type of Subcontract (FFP, T&M, COST)

Schedule B-CLINs

	CLIN STRUCTURE
Phase-in	CLIN	Description	PWS Paragraph	CLIN Type	Quantity	Unit	Unit Price	CLIN DOLLAR TOTAL	Cost	Fee
	0001	Phase-in USARCC-C IT Support Services (INFO CLIN)
	0002	Phase-in Labor (INFO CLIN)
	0002AA	Phase-in Labor		CPFF	1	Job
	0003	Phase-in Overtime (OT) (INFO CLIN)
	0003AA	Phase-in Overtime (OT)		CPFF	1	Job	Plug Number	$ 15,210.00			Offeror shall break out Cost from Fee for Government provided Overtime amount.
	0004	Phase-in Other Direct Costs (ODC) (INFO CLIN)
	0004AA	Phase-in Other Direct Costs (ODC)		COST	1	Job	Plug Number	$ 33,333.33
	0005	Phase-in Deliverables (INFO CLIN)		NSP	1	NSP
	0006	Phase-in Contractor Manpower Reporting (INFO CLIN)		NSP	1	NSP

Base	CLIN	Description	PWS Paragraph	CLIN Type	Quantity	Unit	Unit Price	CLIN DOLLAR TOTAL	Cost	Fee
	1001	Base Period USARCC-C IT Support Services (INFO CLIN)			1	Job		$ 366,666.67	$ - 0	$ - 0
	1002	Base Period Labor (INFO CLIN)
	1002AA	Base Period Labor		CPFF	1	Job
	1003	Base Period Overtime (OT) (INFO CLIN)
	1003AA	Base Period Overtime (OT)		CPFF	1	Job	Plug Number	$167,310.00
	1004	Base Period Other Direct Costs (ODC) (INFO CLIN)
	1004AA	Base Period Other Direct Costs (ODC)		COST	1	Job	Plug Number	$ 366,666.67
	1005	Base Period Deliverables (INFO CLIN)		NSP	1	NSP
	1006	Base Period Contractor Manpower Reporting (INFO CLIN)		NSP	1	NSP

OP1	CLIN	Description	PWS Paragraph	CLIN Type	Quantity	Unit	Unit Price	CLIN DOLLAR TOTAL	Cost	Fee
	2001	Option Period One USARCC-C IT Support Services (INFO CLIN)			1	Job		$ 400,000.00	$ - 0	$ - 0
	2002	Option Period One Labor (INFO CLIN)
	2002AA	Option Period One Labor		CPFF	1	Job
	2003	Option Period One Overtime (OT) (INFO CLIN)
	2003AA	Option Period One Overtime (OT)		CPFF	1	Job	Plug Number	$ 188,543.00
	2004	Option Period One Other Direct Costs (ODC) (INFO CLIN)
	2004AA	Option Period One Other Direct Costs (ODC)		COST	1	Job	Plug Number	$ 400,000.00
	2005	Option Period One Deliverables (INFO CLIN)		NSP	1	NSP
	2006	Option Period One Contractor Manpower Reporting (INFO CLIN)		NSP	1	NSP

OP2	CLIN	Description	PWS Paragraph	CLIN Type	Quantity	Unit	Unit Price	CLIN DOLLAR TOTAL	Cost	Fee
	3001	Option Period Two USARCC-C IT Support Services (INFO CLIN)			1	Job		$ 400,000.00	$ - 0	$ - 0
	3002	Option Period Tw (INFO CLIN)
	3002AA	Option Period Two Labor		CPFF	1	Job
	3003	Option Period Two Overtime (OT) (INFO CLIN)
	3003AA	Option Period Two Overtime (OT)		CPFF	1	Job	Plug Number	$ 194,765.00
	3004	Option Period Two Other Direct Costs (ODC) (INFO CLIN)
	3004AA	Option Period Two Other Direct Costs (ODC)		COST	1	Job	Plug Number	$ 400,000.00
	3005	Option Period Two Deliverables (INFO CLIN)		NSP	1	NSP
	3006	Option Period Two Contractor Manpower Reporting (INFO CLIN)		NSP	1	NSP
Totals

Totals $ 2,883,951.34 $ - 0 $ - 0

SCA Mapping

Proposed Rates			Department of Labor, Service Contract Act, Wage Determination (WD) Rates
Labor Category	Wage Rate	H&W Paid	SCA Occupation Code and Position Title
WD Wage Rate	WD H&W Rate

Cost Build

This worksheet shall be duplicated for each performance period: Phase-in, Base Period, Option Period One, and Option Period Two.

Cost Build Tab. Group costs by team members (Prime/Subcontractor/Teaming Partner). The content is mandatory. Do not alter column header placement in any way. Subtotal and total column information that belong at the end of a listing of costs may be populated within the body of the proposal, rahter than at the top.

Other Direct Costs

CLIN/SLIN

WBS/PWS Elements

Task Description

Company/Team Member

Site/Facility

Labor Category/

Position Title

FTE

( Full Time or Part Time)

Shift Work (May add separate worksheet(s))

Unloaded Direct Labor Hours/

Productive Hours

Unloaded Hourly Direct Labor Rate

Unloaded Annual Salary

Escalated Direct Labor Rate

Composite Direct Labor Rate, if applicable

Total Hourly Direct Labor Rate

Total Labor

Fringe

SCA Applicable? (Y/N)

Overtime Hourly Direct Labor Rate

Other Pay Hourly Direct Labor Rate, if applicable

Total Annual Employee Compensation

Total Direct Labor, all Labor Categories

Overtime

( Government Value Less Indirects and Fee)

Other Direct Costs (Government Value Less Indirects)

Offeror Proposed ODCs, if any

Subtotal ODCs

Overhead

M&H

G&A

FCCM

Subtotal Indirect Rates

Total Cost

Total Fixed Fee

Total Cost Plus Fixed Fee

Hourly CPFF Labor Rate

Hourly CPFF Overtime

Labor Rate

	If yes, include within SCA Mapping Tab.
For example only:
Prime
Labor Category
Labor Category
Labor Category
Labor Category

Subtotals

Subcontractor A

Labor Category

Subtotal

Subcontractor B

Labor Category

Subtotoal

Totals

WBS

This worksheet shall be duplicated for each performance period: Phase-in, Base Period, Option Period One, and Option Period Two.

A Work Breakdown Structure (WBS) is a tool that represents an organized list of tasks and subtasks in an appropriate sequence. For cost-type contracts, you want to create enough clarity for the Government to be able to substantiate each task and subtask and assign resources to each. The WBS should mirror the tasks and task numbers in the corresponding PWS. The Work Breakdown Structure (WBS) shall be at a minimum of the third level as illustrated in the Notional WBS sample below. All hours shall be sub-totaled at each WBS element level and then totaled at each of the next highest levels. Many times, the WBS is a compilation of tasks from various functional areas, resulting in input from several people who are considered experts. If this is the case, then one person responsible for compiling the WBS should ensure there is no duplication and that all work for the requirement is included.

The following WBS format shall be used to the greatest extent possible. Adjustments to the format may be made as required by the Offeror’s specific technical approach and content.

Notional Work Breakdown Structure

PWS Level I (PWS 5.0) PWS Level II (Task 5.1) PWS Level III (Subtask 5.1.1 ) 1. Main Task A. Supporting task

1. Subtask

2. Subtask

Period of Performance ((Phase-in, Base, OP1, OP2) WBS Minimum Level 3 - Break-Out Major Performance Elements in Section 5.0 of PWS.

This worksheet may be tailored to capture WBS elements for other PWS sections as needed.

WBS PWS PWS Requirements/ Work Description/

Deliverable	Labor Categories	FTE, Including Shift Work	Hours per Shift	Total Hours
	5.0	5.0	IT Support Services (Entire Program)	Level 1 Roll-up
(Add PWS sections 1.0-9.0 as necessary)	5	3800	9520	5.1.1 NIPRNet/SIPRNet Network Management.	5.1.2 Enterprise Protected Domain Name Service (EP-DNS).	5.1.3 Web Proxy Operation.	5.1.4 Virtual Private Network Operation.	5.1.5 (Optional Work) Army Public Key Infrastructure for Equipment (PKI-E).
	5.1	5.1	Main Task/ Perform Network Services	Level 2 Roll-Up	5	3800	9520					Option Work is not to be included in the proposal
	5.1.1	5.1.1 - 5.1.5	Supporting Tasks Subtotal	Roll-Up	5	3800	9520
			* Task	Labor Cat 1	3	1920	5760
			* Task	Labor Cat 2	2	1880	3760
			* Task	Labor Cat 3			0
			* Deliverable
	5.1.1.1	5.1.1.1 - 5.1.5.4	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.1.1.1 - 5.1.1.9	5.1.2.1 - 5.1.2.11	5.1.3.1 - 5.1.3.7	5.1.4.1 - 5.1.4.5
			* Subtask	Labor Cat 1			0
			* Subtask	Labor Cat 2			0
			* Subtask	Labor Cat 3			0
			* Deliverable
	WBS	PWS	PWS Requirements/

Deliverable/

Work Description	Labor Cats	FTE	Hours	Hours	5.2.1 Area Processing Center (APC) Operations.	5.2.2 Active Directory.	5.2.3 Web Site Development and Maintenance.	5.2.4 Global Network Enterprise (GNE) Tools Support.	5.2.5 Joint Regional Security Stack (JRSS) Migration.
	5.2	5.2	Main Task/Perform Enterprise Services.	Level 2 Roll-Up	0	0	0
	5.2.1	5.2.1 - 5.2.5	Supporting Tasks Subtotal	Roll-Up	0	0	0
			* Task	Labor Cat 1			0
			* Task	Labor Cat 2			0
			* Task	Labor Cat 3			0
			* Deliverable
	5.2.1.1	5.2.1.1 - 5.2.5.13	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.2.1.1 - 5.2.1.5	5.2.2.1 - 5.2.2.9	5.2.3.1 - 5.2.3.8	5.2.4.1 - 5.2.4.7	5.2.5.1 - 5.2.5.13
			* Subtask	Labor Cat 1			0
			* Subtask	Labor Cat 2			0
			* Subtask	Labor Cat 3			0
			* Deliverable
	WBS	PWS	PWS Requirements/

Deliverable/ Work Description Labor Cats FTE Hours Hours 5.3.1 Enterprise Telephony Firewall Management (ETFM). 5.3.2 Enterprise Voice Over Internet Protocol (VOIP).

5.3.3 Enterprise Internet Protocol Video Teleconference (IP VTC) NIPRNET and SIPRNET.

5.3.4 Enterprise Instant Messaging (IM) and Collaborative Services over IP on NIPRNET and SIPRNET.

5.3	5.3	Main Task/Perform Unified Capabilities.	Level 2 Roll-Up	0	0	0
5.3.1	5.3.1 - 5.3.4	Supporting Tasks Subtotal	Roll-Up	0	0	0
		* Task	Labor Cat 1			0
		* Task	Labor Cat 2			0
		* Task	Labor Cat 3			0
		* Deliverable
5.3.1.1	5.3.1.1 - 5.3.2.5	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.3.1.1 - 5.3.1.17	5.3.2.1 - 5.3.2.5	-	-
		* Subtask	Labor Cat 1			0
		* Subtask	Labor Cat 2			0
		* Subtask	Labor Cat 3			0
		* Deliverable
WBS	PWS	PWS Requirements/

Deliverable/

Work Description	Labor Cats	FTE	Hours	Hours	5.4.1 Army NIPRNet and SIPRNet CND services
	5.4	5.4	Main Task/Perform Computer Network Defense (CND) Services.	Level 2 Roll-Up	0	0	0
	5.4.1	5.4.1	Supporting Tasks Subtotal	Roll-Up	0	0	0
			* Task	Labor Cat 1			0
			* Task	Labor Cat 2			0
			* Task	Labor Cat 3			0
			* Deliverable
	5.4.1.1	5.4.1.1 - 5.4.1.16	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.4.1.1 - 5.4.1.16
			* Subtask	Labor Cat 1			0
			* Subtask	Labor Cat 2			0
			* Subtask	Labor Cat 3			0
			* Deliverable
	WBS	PWS	PWS Requirements/

Deliverable/

Work Description	Labor Cats	FTE	Hours	Hours	5.5.1 CONUS DoDIN-A Operations	5.5.2 Operations Bridge Council.	5.5.3 Web Site Security.
	5.5	5.5	Main Task/Perform CONUS DoDIN-Army Operations.	Level 2 Roll-Up	0	0	0
	5.4.1	5.5.1 - 5.5.3	Supporting Tasks Subtotal	Roll-Up	0	0	0
			* Task	Labor Cat 1			0
			* Task	Labor Cat 2			0
			* Task	Labor Cat 3			0
			* Deliverable
	5.5.1.1	5.5.1.1 - 5.5.3.5	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.5.1.1 - 5.5.1.3	5.5.2.1 - 5.5.2.8	5.5.3.1 - 5.5.3.5
			* Subtask	Labor Cat 1			0
			* Subtask	Labor Cat 2			0
			* Subtask	Labor Cat 3			0
			* Deliverable
	WBS	PWS	PWS Requirements/

Deliverable/

Work Description	Labor Cats	FTE	Hours	Hours	5.6.1 Defensive Cyberspace Operations (DCO)	5.6.2. Defensive Cyberspace Operations Application Development and Support	5.6.3 Network Defense Penetration Testing and Evaluation	5.6.4 Computer Network Defense Architecture and Development	5.6.5 Exercises	5.6.6 Reporting	5.6.7 Network Security Monitoring, Detection, and Analysis	5.6.8 Incident Response and Mitigation
	5.6	5.6	Main Task/Perform (Option) Defensive Cyberspace Operations (DCO) Support Services.	Level 2 Roll-Up	0	0	0
	5.6.1	5.6.1 - 5.6.8	Supporting Tasks Subtotal	Roll-Up	0	0	0
			* Task	Labor Cat 1			0
			* Task	Labor Cat 2			0
			* Task	Labor Cat 3			0
			* Deliverable
	5.6.1.1	5.6.1.1 - 5.6.8.4	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.6.1.1 - 5.6.1.2	5.6.2.1 - 5.6.2.4	5.6.3.1 - 5.6.3.2	5.6.4.1 - 5.6.4.3	5.6.5.1 - 5.6.5.2	5.6.6.1 - 5.6.6.3	5.6.7.1 - 5.6.7.3	5.6.8.1 - 5.6.8.4
			* Subtask	Labor Cat 1			0
			* Subtask	Labor Cat 2			0
			* Subtask	Labor Cat 3			0
			* Deliverable
	WBS	PWS	PWS Requirements/

Deliverable/

Work Description	Labor Cats	FTE	Hours	Hours	5.7.1 Server and Workstation Support.	5.7.2 Security and Information Assurance.	5.7.3 Infrastructure Support.	5.7.4 SAN/Virtual Machine (VM)/Backup Support.	5.7.5 Internal Tools Support.	5.7.6 Logistics Support.
	7	5.7	Main Task/Perform Mission Support Services.	Level 2 Roll-Up	0	0	0
	5.7.1	5.7.1 - 5.7.6	Supporting Tasks Subtotal	Roll-Up	0	0	0
			* Task	Labor Cat 1			0
			* Task	Labor Cat 2			0
			* Task	Labor Cat 3			0
			* Deliverable
	5.7.1.1	5.7.1.1 - 5.7.6.12	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.7.1.1 - 5.7.1.7	5.7.2.1 - 5.7.2.16	5.7.3.1 - 5.7.3.21	5.7.4.1 - 5.7.4.7	-	5.7.6.1 - 5.7.6..12
			* Subtask	Labor Cat 1			0
			* Subtask	Labor Cat 2			0
			* Subtask	Labor Cat 3			0
			* Deliverable
	WBS	PWS	PWS Requirements/

Deliverable/

Work Description	Labor Cats	FTE	Hours	Hours	5.8.1 ITIL Transformation.	5.8.2 Service Design.	5.8.3 Service Transition.	5.8.4 Service Operation.	5.8.5 Continual Service Improvement.
	5.8	5.8	Main TaskPerform Information Technology Infrastructure Library (ITIL).	Level 2 Roll-Up	0	0	0
	5.8.1	5.8.1 - 5.8.5	Supporting Tasks Subtotal	Roll-Up	0	0	0
			* Task	Labor Cat 1			0
			* Task	Labor Cat 2			0
			* Task	Labor Cat 3			0
			* Deliverable
	5.781.1	5.8.1.1 - 5.8.5.4	*� Supporting Subtask Subtotal	Roll-up	0	0	0	5.8.1.1 - 5.8.1.3	5.8.2.1 - 5.8.2.3	5.8.3.1 - 5.8.3.4	5.8.4.1 - 5.8.4.4	5.8.5.1 - 5.8.5.4
			* Subtask	Labor Cat 1			0
			* Subtask	Labor Cat 2			0
			* Subtask	Labor Cat 3			0
			* Deliverable
	WBS	PWS	PWS Requirements/

Deliverable/

Work Description	Labor Cats	FTE	Hours	Hours	5.9 Administrative/Technical Tasks.
	5.9	5.9	Main Task/Administrative/Technical Tasks.	Level 2 Roll-Up	0	0	0
	5.9.1	5.9.1 - 5.9.16	Supporting Tasks Subtotal	Roll-Up	0	0	0
			* Task	Labor Cat 1			0
			* Task	Labor Cat 2			0
			* Task	Labor Cat 3			0
			* Deliverable

BOE

This worksheet shall be duplicated for each performance period: Phase-in, Base Period, Option Period One, and Option Period Two.
The BOE is to document the rationale for the labor hours, labor categories, travel, and ODC estimates that are used in developing the overall expected cost of a contract. Offerors shall prepare the BOE to explain the resources that will be required to accomplish their technical approach. The BOE shall be reflective of the breakdown of tasks within the WBS of the technical volume and shall be provided at the third level. The following is an example of a BOE format that may be used. This template is provided as a guideline for expected content and is not required to be strictly adhered to. Adjustments to the format should be made as required by the Offeror’s specific technical approach and content. Cost information is allowed to be provided within this BOE.
Labor Category	Hours	Role/Task
	TOTAL WBS Level Proposed Hours

WBS Element
		Describe the role for this labor category for this specific task
Proposed Labor Category	Proposed Hrs.
		Describe the role for this labor category for this specific task
Proposed Labor Category	Proposed Hrs.
		Describe the role for this labor category for this specific task
Proposed Labor Category	Proposed Hrs.
		Describe the role for this labor category for this specific task
Proposed Labor Category	Proposed Hrs.
Activity Descriptions:
Describe the activities that will be performed.
			�
Planned Deliverables:

Basis of Estimate:

Describe how the estimates for these activities were developed.

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