6._Amendment_Seven_-_Amended_RFP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment Seven is to provide a portion of the Q&As in response to Amendment Four and the revised applicable documents. The answ ers to the questions concerning Volume IV w ill be provided under a separate Amendment. The attachments include:

Consolidated Second Round QAs_07Aug, RCC-CONUS PWS 7 Aug 18, Latest 2RCC Appendix_A_Services_and_Assets 2018, Appendix

C_ITIL_Key_Performance_Indicators and DD 254 _07 Aug 18.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 50

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91RUS-18-R-DA04

X 9B. DATED (SEE ITEM 11)

18-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2018

CODE

ACC-APG

REGAN ALEXANDER

BLDG 61801 RM 2637

FORT HUACHUCA AZ 85613

W91RUS 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91RUS-18-R-DA04

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SECTION A

A. EXECUTIVE SUMMARY

This is a competitive solicitation that has been set aside 100% for Small Business under the NAICS code 541513

(Computer Facilities Management Services) in accordance with FAR Subpart 6.2 and FAR Subpart 19.5 using the competitive procedures described in FAR Part 15. The resultant award will be an incrementally funded, non-commercial, Cost Plus Fixed Fee (CPFF), single “C” type contract for severable services to include Labor, Overtime, Travel and Training for a 12 month Base Period (including phase-in that will be priced after award) and two 12 month Options, plus the Option to Extend Services in accordance with 52.217-8.

The workload of the USARCC-C (RCC-C) is divided into seven major services: Network Services, Enterprise

Services, Unified Capabilities (UC), Computer Network Defense Services, CONUS DoDIN-A Operations, Mission

Support Services, and Defensive Cyberspace Operations (DCO) Support Services. These services comprise requirements for network operations, systems operations, technical support, security management, process management, and service support for NIPRNet, Defense Research and Engineering Network (DREN), SIPRNet, Black Core, GMN, and other unclassified or classified environments (PWS Section 2.0 Background).

The PWS utilizes performance based contracting methodologies and includes three appendixes: Appendix A, Services and Assets (Hardware, Virtual Devices, and Software Footprint); Appendix B, Performance Metrics

(surveillance measures include 100% inspection, periodic inspection and reviews, and customer feedback); and

Appendix C, ITIL Key Performance Indicators and Metrics Process Plan (defined key performance indicators (KPIs) and metrics associated with each Information Technology Infrastructure Library (ITIL) process used to support the

RCC-C mission (PWS Appendices are attached by reference at Section J).

The Contractor shall provide support at CONUS and OCONUS locations to meet mission requirements and undergo training. The COR will issue travel subtasks via e-mail to the Contractor that includes the destination, dates and duration of stay, purpose, and estimated cost. Travel requests for deployment will specify additional travel conditions. The Contractor shall not proceed without this notification and adequate contract funding. The support outside Fort Huachuca, AZ, Fort Gordon, GA, Fort Eustis, VA, and Fort Sam Houston, TX areas, by Contractor employees assigned to these locations will be designated as TDY. The COR will approve all travel requirements before travel begins (PWS Section 4.8 Travel).

The clause at FAR 52.232-22 Limitation of Funds will be incorporated into the contract requiring the Contractor to provide written notice 60 days prior to reaching 75% of the estimated cost in the Schedule. Finally, Fixed Fee will not exceed the statutory limitation of 10% for services. Fixed Fee will also not be allowed on Travel and Training.

All contractor employees must have, as a minimum, SECRET Security Clearances upon contract performance start date. Selected contractor employees must have a TOP SECRET Security Clearance with Sensitive Compartmented

Information access (PWS Section 4.4 Security and Privacy).

Contractors will be required to have a TOP SECRET Facility Clearance upon award. For personnel requiring TOP

SECRET/SCI, clearances will be monitored by the local Special Security Offices (SSO).

Classified material requiring personnel to possess SECRET or TOP SECRET clearances shall be handled in accordance with the Contract Security Classification Specification, DD Form 254, which will form a part of the contract. The U.S. Department of Defense, Defense Security Service web site at http://www.dss.mil provides specific eligibility information for security clearances (DD 254, Continuation Sheet, 1. Ref 1a).

http://www.dss.mil/

Homeland Security Presidential Directive 12 (HSPD-12) implements mandatory, government-wide standards for secure and reliable forms of identification for federal employees and contractors requiring physical access to federally controlled facilities and logical access to federally controlled information systems. Because Contractor employees will be required to have routine physical access to a Federally-controlled facility and routine access to a

Federally-controlled information system, the HSPD-12 federal personnel security program requirements are applicable to this procurement; therefore, FAR clause 52.204-9, Personal Identity Verification of Contractor

Personnel, will be included in the solicitation and resultant contract.

This acquisition will utilize a best value approach that permits trade-offs between price and non-cost Factors and allows the Government to accept other than the highest technically rated and/or lowest priced proposal. The perceived benefits of the higher priced proposal shall merit the additional cost, and the rationale for tradeoffs shall be documented in the file in accordance with FAR 15.406. Therefore, award may be made to an Offeror with a higher Most Probable Cost if the added benefits to the Government warrant paying a higher cost. Offerors are cautioned that award may not necessarily be made to the lowest cost offered.

Offerors are encouraged to propose approaches that provide improvements/innovations to requirements, giving due regard to the relative importance of the factors and sub-factors of Technical Capability (Staffing, Management and

Quality Control), Past Performance and Cost. The Government will evaluate the effect the increased performance may have on the contract Cost/Price (Section L.6 (c)).

Offerors are hereby informed that performance or capabilities proposed above mandatory minimums may be incorporated into the contract as specified in the DoD Source Selection Procedures dated 31 March 2016 (Section

L.6 (c)).

To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the Offeror’s

Technical Capability Risk Factor. Offerors with individual Subfactor ratings of less than “Acceptable” will not move forward in the source selection process and thus will not be considered for award (Section M).

Offerors must achieve, under the Past Performance Relevancy an assessment of “Relevant” or better and no less than “Satisfactory Confidence” or “Neutral Confidence” for Past Performance Confidence. If there is no past performance information, the Offeror will be evaluated neither favorably nor unfavorably and such lack of past performance will be considered a “Neutral Confidence” (Section M).

Offerors shall have an accounting system deemed by the Government to be adequate to accurately track costs at time of award (Section L (k)).

Offerors shall provide information that affirmatively demonstrates the Offeror has adequate financial resources to perform the contract or has the ability to obtain them (FAR 9.104-3(a)) (Section L (l)) .

All Offerors must clearly demonstrate their ability to meet all requirements specified in this RFP. Failure to furnish full and complete information that demonstrates the Offeror’s ability to satisfy the specified requirements may cause an offer to be considered unacceptable. The Government reserves the right to make awards without holding discussions (Section L).

Phase-in will not be proposed, evaluated, nor priced in the Offeror’s proposal. The extent of personnel and correlated costs required to perform phase-in requirements will be coordinated with the Government, then proposed, evaluated, priced, and negotiated, if necessary, before being incorporated on the contract as a supplemental agreement after contract award.

For proposal and questions submission information, reference Section L - INSTRUCTIONS, CONDITIONS AND

NOTICES TO OFFERORS, L.1 INTRODUCTION within this RFP.

The resultant contract will provide RCC-C IT Support Services for an anticipated period of performance as follows:

Phase-in period: One month from date of award

Base Period 11 months from date of full performance

Option Period One: 12 months from date of exercise

Option Period Two: 12 months from date of exercise

Six Month Option to Extend: NTE six months from date of exercise

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

Period of Performance: 1 month from date of award.FOB: Destination.

To:

PERFORMANCE LEVEL AND COST TO BE DETERMINED AFTER AWARDPeriod of Performance: 1 month from date of award.FOB: Destination.

SUBCLIN 0002AA

The CLIN extended description has changed from:

Period of Performance: 1 month from date of award.FOB: Destination.

To:

PERFORMANCE LEVEL AND COST TO BE DETERMINED AFTER AWARDPeriod of Performance: 1 month from date of award.FOB: Destination.

The cost constraint NSP has been added.

COST WORKBOOK

SECTION B - COST/PRICE EXCEL SPREADSHEET

The Offeror (Prime and Subcontractors) shall complete the Cost/Price Excel Spreadsheet at attachment J.4.

SECTION B

SERVICES AND PRICES

B.1 OVERVIEW

This Schedule B sets forth pricing for the RCC-C IT Support Services contract.

Changes to baseline requirements are expected to occur during the life of the contract; some full time support may diminish while other areas may increase. The Contractor is expected to shift baseline resources as needed to accommodate the RCC-C mission as it evolves over time.

Any tasks incorporated by modifications over the life of the contract shall utilize the same labor categories and at the same labor rates that were evaluated and accepted at the time of award. A different labor category or labor rate will be proposed with supporting rationale and will be subject to negotiation.

Performance includes requirements identified as “Optional Work.” The Government reserves the right to negotiate these requirements at a future date. The Government shall provide sufficient lead time for the Contractor to fulfill these requirements. During the life of this contract, when new requirements for the Government are determined, the

Government may implement those PWS paragraphs and supporting subparagraphs marked “Optional Work” as a change order. “Optional Work” shall not be discussed in the technical or priced as part of your proposal (i.e. not included in the staffing worksheets, WBS, BOE, labor categories or rates, etc.).

B.2 SCOPE

PWS Section 3.0 SCOPE. Non-personal information technology (IT) services and support requirements for the

USARCC-C. The NETCOM IT environment includes any hardware, software, application, tool, system, or network used by the Government, whether developed, leased, or commercially purchased. The contractor shall provide personnel with requisite training, experience, and skills to perform surveillance and management to accomplish the performance of work under this contract. The contractor shall provide all personnel, management, and other related services, except as specified in paragraph C.4.6, Government-Furnished Resources. The Government will require

ITIL-compliant Contractor performance on tasks identified in section 5.0 in both classified and unclassified network environments. Work shall include current and new systems at various lifecycle stages, and any future applications/systems not currently identified. During the life of this contract, the USARCC-C may support Outside the Continental United States (OCONUS) Theaters’ Army Networks Enterprise Management

B.3 SERVICES AND SUPPLIES

The required services will be performed in accordance with Section C, “Descriptions and Specifications”

B.4 CONTRACT LINE ITEM NUMBERS (CLINs)/SUB CLINS (SLINs)

The Offeror shall submit pricing for all CLINs/SLINs as formatted in Schedule B of the solicitation. Utilizing the

Cost Workbook attached by reference at Section J, all proposal submissions shall address in detail how the total

Costs for each CLIN/SLIN was derived by providing all individual cost elements that comprise the total cost for all cost CLIN/SLINs. Note that some of the CLINs/SLINs may already contain a Government provided cost ceiling estimate that shall be utilized in the development of the total proposed cost. Do not leave any CLIN/SLINs blank.

Each Offeror shall enter the proposed unit pricing in U.S. Dollars rounded to the nearest cent and no more than two decimal places, for the Base Period (excluding phase-in that will be priced after award), Option Period One and

Option Period Two. Offerors shall enter subtotals for Cost and Fee for each contract period into the corresponding year’s CLIN/SLIN amount, and also enter the total proposed cost for each performance period inclusive of all cost elements. For example, the overall performance period cost for phase-in CLIN 0001 would be a roll-up of the cost elements for labor (0002), overtime (0003) and ODCs (0004). In addition, relevant explanatory narratives should also be provided for clarity.

B.5 SCHEDULE B DESCRIPTION AND INSTRUCTIONS

The Offeror shall complete the Schedule B in the solicitation using the format provided below to include the associated Cost Workbook. The Cost Workbook and instructions are attached by reference in Section J of this RFP.

The Offeror shall complete all worksheets within the Cost Workbook as specified in the Cost Workbook and Section

L of this RFP.

The Offeror shall propose costs for the Labor, to include any escalation rate for each Performance Period, Contract

Deliverables CLINs and Contractor Manpower Reporting CLINs. The Contract Deliverables CLINs and Contractor

Manpower Reporting CLINs shall not be separately priced. Overtime and Other Direct Costs, including Travel and

Training, shall be performed as directed by the Government. Government provided ceiling estimates for all

Overtime and Other Direct Costs CLINs/SLINs shall be proposed at the Government estimates. The Offeror shall identify within the applicable Overtime and Other Direct Costs CLINS/SLINs any indirect rates that are applicable to these cost elements.

Below is the CLIN/SLIN structure for each cost element per performance period.

Table One: Contract Line Item (CLIN) Structure

CLIN Description CLIN Type

0001 Phase-in USARCC-C IT Support Services (INFO CLIN)

0002 Phase-in Labor (INFO CLIN)

0002AA Phase-in Labor

CPFF – Effort and Cost

TBD after award

0003 Phase-in Overtime (OT) (INFO CLIN)

0003AA Phase-in Overtime (OT) CPFF

0004 Phase-in Other Direct Costs (ODC) (INFO CLIN) COST

0004AA Phase-in Other Direct Costs (ODC) COST

0005 Phase-in Deliverables (INFO CLIN) NSP

0006 Phase-in Contractor Manpower Reporting (INFO CLIN) NSP

CLIN Description CLIN Type

1001 Base Period USARCC-C IT Support Services (INFO CLIN)

1002 Base Period Labor (INFO CLIN)

1002AA Base Period Labor CPFF

1003 Base Period Overtime (OT) (INFO CLIN)

1003AA Base Period Overtime (OT) CPFF

1004 Base Period Other Direct Costs (ODC) (INFO CLIN) COST

1004AA Base Period Other Direct Costs (ODC) COST

1005 Base Period Deliverables (INFO CLIN) NSP

1006 Base Period Contractor Manpower Reporting (INFO CLIN) NSP

CLIN Description CLIN Type

2001 Option Period One USARCC-C IT Support Services (INFO CLIN)

2002 Option Period One Labor (INFO CLIN)

2002AA Option Period One Labor CPFF

2003 Option Period One Overtime (OT) (INFO CLIN)

2003AA Option Period One Overtime (OT) CPFF

2004 Option Period One Other Direct Costs (ODC) (INFO CLIN) COST

2004AA Option Period One Other Direct Costs (ODC) COST

2005 Option Period One Deliverables (INFO CLIN) NSP

2006 Option Period One Contractor Manpower Reporting (INFO CLIN) NSP

CLIN Description CLIN Type

3001 Option Period Two USARCC-C IT Support Services (INFO CLIN)

3002 Option Period Two (INFO CLIN)

3002AA Option Period Two Labor CPFF

3003 Option Period Two Overtime (OT) (INFO CLIN)

3003AA Option Period Two Overtime (OT) CPFF

3004 Option Period Two Other Direct Costs (ODC) (INFO CLIN) COST

3004AA Option Period Two Other Direct Costs (ODC) COST

3005 Option Period Two Deliverables (INFO CLIN) NSP

3006 Option Period Two Contractor Manpower Reporting (INFO CLIN) NSP

B.6 CONTRACT LINE ITEM (CLIN DESCRIPTIONS)

Each performance period has the same CLIN structure. The performance period has an overall informational CLIN that described the performance requirements that is followed by an non-priced information CLIN that describes each priced cost element and the associated priced SLIN for that cost element that will be used to facilitate payment, delivery, contract funds accounting, or other management purposes. Information CLINs for Contract deliverables and Contract Manpower Reporting Application represent the requisite deliverable and are not separately priced.

B.7 INCURRING COSTS

The Government is not liable for any costs incurred by the contractor in submitting proposals prior to and subsequent to contract award.

B.8 SERVICE CONTRACT ACT of 1965

In accordance with FAR 52.222-41, the Offeror shall propose the status of each labor category and site as Exempt or

Non-Exempt.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SPECIAL CONTRACT REQUIREMENTS

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 FEDERAL HOLIDAYS

(a) Federal holidays (5 USC 6103) are:

New Year’s Day

Martin Luther King Jr. Birthday

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

(b) Local holidays. Observance of local holidays by other than U.S. citizens shall be in accordance with local labor laws.

(c) The contractor shall not schedule work on the installation on federal holidays that will require a federal employee to be present, unless coordinated with the COR per each site.

H.2 CONTRACTOR EMPLOYEES

The Contractor agrees to assume sole responsibility for determining that all employees possess the minimum qualifications for performing the services required under this contract. In the event that it is determined by the

Government that the employee's qualifications are not acceptable, such employee shall be terminated by the

Contractor at no expense to the Government.

H.3 CONTRACTOR PERSONNEL ADMINISTRATION

a. The Contractor shall insure that employees are not placed in a position:

(1) Where they are appointed or employed by Government personnel, or are under the supervision, direction, or evaluation of military or civilian Government personnel.

(2) Of staff or policy decision-making for the Government.

(3) Of command, supervision, administration, or control over military or civilian personnel, or become part of the Government organization.

(4) Involving administration or supervision of U.S. Government contracting activities.

b. The services performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractor's employees shall act and exercise personal judgment and discretion only on behalf of the Contractor.

c. The Contractor shall abide by all pertinent rules, regulations, directions, and requirements issued by command authorities. The Contractor shall not construe or interpret this to establish any degree of Government control which is inconsistent with a non-personal services contract.

d. It is agreed that when replacements, transfers and reassignments of Contractor personnel are directed or authorized by the Contracting Officer, the Government will reimburse the Contractor; but if made for the convenience of the Contractor, such costs are not allowable costs under this contract.

H.4 SECURITY REQUIREMENTS

a. The successful offeror for the prime contract and any sub-contractor must possess the required level of Facility

Clearance (FCL), as dictated by contract performance/access requirements, prior to performing any part of this contract. The National Industrial Security Program Operating Manual (NISPOM), Chapter 2, Section 1, paragraph

2-102 lists the eligibility requirements for an FCL. To be eligible for an FCL, a Contractor must be organized and existing under the laws of any of the fifty states, the District of Columbia, or Puerto Rico; be located in the U.S., it territorial areas, or possessions; and must not be under foreign ownership, control, or influence to such a degree that the granting of the FCL would be inconsistent with the Nation's interest.

b. Security requirements are set forth in Attachment J.2 , DD Form 254, Department of Defense Contract Security

Classification Specification, and the PWS. The Contractor shall employ a sufficient number of U.S. citizen personnel with Personnel Security Clearances (PCL) at appropriate levels to perform the tasks required and identified in this contract.

c. Contractor employees must have final clearances as determined by the Industrial Security Facility Database

(ISFD) database before being granted unescorted access to any classified information, facilities, or other restricted access areas. The Contractor shall ensure that access to the work site and other U.S. controlled areas is limited to personnel meeting minimum security standards required for that work site or other U.S. controlled areas. This requirement applies to both present and future Contractor employees. Failure to submit required information, to obtain required documentation, or obtain necessary clearances will result in the exclusion of such employees from work sites or U.S. controlled areas until requirements are met.

H.5 BUSINESS PERMITS AND LICENSES

The Contractor shall procure all necessary permits and licenses and shall obey and abide by all applicable laws, regulations, and ordinances of host constituted public authority.

H.6 CONTRACTOR KEY PERSONNEL

a. It is the Contractor’s responsibility to select qualified personnel to perform the requirements of this PWS. In addition, it is the Contractor’s responsibility to select qualified personnel who meet the minimum personnel qualifications for positions identified as essential to successful Contractor performance in accordance with the PWS at Section 4.2 Contractor Personnel. The Contractor is responsible for managing employee performance and products. The Contractor is responsible for keeping employees informed of all corporate and Government technical changes and methods of operation.

b. While on Government property or when traveling by Government transportation, Contractor personnel shall comply with the rules, regulations, directions and requirements issued by command authorities for good order, administration, safety and security.

c. The Government reserves the right to require removal, from the contract, any of the Contractor’s employees who endanger persons or property or whose continued employment is inconsistent with the interest of military or national security.

H.7 KEY PERSONNEL

a. Key Personnel relative to this solicitation and resultant contract must have demonstrated ability, background, and qualifications to lead and manage this project and the contract administration/management skills to perform the contract requirements. These key personnel must have an in-depth understanding of the requirements and their responsibilities through education, knowledge and experience and must be fully committed to the success of the project.

b. Any position that is designated as management, e.g. Division Chief, Deputy Program Manager, etc. Personnel in these positions are expected to have technical knowledge as well as management skills. Within ten days of notification of contract award, the contractor shall provide the names, and redacted resumes of all designated Key

Personnel to the COR.

(1) Key Personnel supporting of phase-in must have the same or greater experience and qualifications as those presented in the contractor's proposal.

(2) During contract performance, the contractor shall provide written notification to the contracting officer a minimum of two weeks prior to making any changes to Key Personnel.

(3) Within 10 days of starting, Contractor shall provide redacted copies of resumes and Certifications of all replacements to Key Personnel in order to ensure that such replacements have equal or greater technical qualifications as the person previously occupying the position.

(4) When proposing substitutions, the Contractor shall provide to the Contracting Officer and Contracting

Officer Representative a detailed explanation of circumstances necessitating the substitution.

H.8 ORGANIZATIONAL CONFLICT OF INTEREST

a. The restrictions imposed by this clause apply to the Contractor, including its parent company, affiliates, divisions, subsidiaries, consultants, sub-contractors at any tier, and any tier successors.

b. The Contractor is subject to the following restrictions:

(1) The Contractor agrees to review, after contract award and during the life of the contract, its technical, business, financial, and other interests which could give rise to an actual or potential organizational conflict of interest in connection with the performance of this contract. If the Contractor discovers any facts relevant to an organizational conflict of interest, the Contractor shall make an immediate and full disclosure in writing to the

Contracting Officer. The disclosure shall set forth all relevant facts, including identification of contracts under which work was or is being performed and include a description of actions which the Contractor has taken or proposes to take, to avoid, neutralize, or mitigate the actual or potential conflict of interest.

(2) If work to be performed under this contract requires access to proprietary, business confidential, or financial data of other companies, the Contractor shall reach an agreement with such other companies to protect such data from unauthorized use or disclosure as long as it remains proprietary or confidential. Evidence of such an agreement must be made available to the Contracting Officer upon request. Further, the Contractor agrees that it will not use the data to compete with those other companies.

(3) The Government may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an organizational conflict of interest. If the Contractor was aware of an organizational conflict of interest before the award of this contract or discovered such facts after award and intentionally did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract in accordance with the "Default" clause of this contract and pursue such other remedies as may be permitted by law or by this contract.

(4) The Contractor agrees to insert this provision every subcontract issued in performance of this contract.

H.9 DISCLOSURE OF INFORMATION

a. Performance under this contract may require the Contractor to access data and information proprietary to a

Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this contract would be adverse to the interests of the Government or others. Neither the Contractor, nor

Contractor personnel, shall divulge or release data or information developed or obtained under performance of the contract except to authorized Government personnel or upon written approval of the Contracting Officer. The

Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as specified in the contract.

b. To the extent the Contractor receives or is given access to proprietary data, data protected by the Privacy Act of

1974, or other classified or privileged technical, business or financial information under this SECTION, the

Contractor shall treat and protect such information IAW any restrictions imposed on such data. Such information and materials will be protected, as a minimum, in accordance with AR 25-55. Access includes the functions of record management, data handling, storage, electronic transmission and physical distribution.

c. As required by the Contracting Officer (KO) or designee, the Contractor shall agree to enter into a written agreement with any firm whose proprietary data is used in conjunction with performance of this SECTION. The

Contractor shall furnish the KO with executed copies of such agreements, and shall not use any proprietary information for any purpose other than which it was provided.

d. Neither the Contractor nor the Contractor’s employees shall disclose, or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of a breach of the activity’s security or interrupt the continuity of its operation.

e. All inquiries received by the Contractor for information concerning work performed under this contract shall be referred to the Government for evaluation. The determination of whether records will be released will remain with the Government. The Contractor shall assist the COR in compiling information or records for submission upon request by the Government.

f. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials or confirmations) on any part of the subject matter of this contract or any phase of any program there under without the prior written approval of the COR. All documentation showing individual’s names or other personal information shall be controlled and protected.

g. The Contractor shall use any data furnished by the Government only for performance under this SECTION, and shall return copies of such data to the Government upon completion of this effort.

h. Data pertaining to other contracts/services may reside on IT systems utilized or accessed by other Government organizations where Contractor personnel may be performing. Contractor personnel shall in no way divulge this information or use this information for their gain. The Contractor shall notify the Contracting Officer of any potential conflicts of interest.

i. All Contractor personnel shall sign non-disclosure agreements to protect all Government information to which they have access both during and after contract performance is completed. The non-disclosure agreements will provide that the Contractor’s employees will not disclose the information at any time.

H.10 SAFETY HEALTH

a. Within 15 days of notification of contract award, the contractor shall submit to the COR and the Contracting

Office, a written safety and health plan to ensure compliance with the Occupational Safety and Health Act (OSHA) and all safety regulations. This plan shall include the assignment of responsibility for safety and health at the work site.

b. The contractor shall report on a monthly basis to the COR the number of damages to Government property.

Government property resulting in $2,000.00 or higher damages must have a DA Form 285 (U.S. Army Accident

Investigation Report) completed and submitted to the COR.

c. The contractor shall provide for the safety/health and wellbeing of personnel employed in the performance of this contract. The contractor shall comply with OSHA and all federal, state, and local safety laws and regulations. The contractor shall develop and implement a safety program for his employees performing work under this contract.

d. The Government reserves the right to conduct unannounced safety inspections at any time.

H.11 DELAYS

The contractor is responsible for any delays caused by employees who report to work without their restricted area badges to include any delays encountered by an employee in gaining entrance to an area via a visitors badge or in the reissuance of a restricted area badge.

H.12 TRAVEL AND PER DIEM COSTS

a. Travel required by the Contractor in performance of this contract shall be invoiced on an actual cost basis. The

Contractor shall utilize the most economical airfare available and at no time can the travel cost claimed exceed those rates/amounts specified in Volume II of the Joint Travel Regulation in effect at the time the travel is actually performed.

b. Per diem required by the contractor in performance of this contract shall be invoiced on actual cost basis and shall not at any time exceed those rates/amounts specified in Volume II of the Joint Travel Regulations.

c. The Contractor shall submit receipts over $75.00 for all travel and per diem expense with their invoice.

H.13 DENIAL OF ENTRY

The Government reserves the right to terminate the entry of any Contractor employee upon disclosure of information which indicates the individual’s continued entry to the installation is not in the best interest of national security. Additionally, the violation of or deviation from the established security procedures by contractor employees may result in the confiscation of identification media and the denial of future entry to the installation.

H.14 ESTIMATED CONTRACT COSTS

The Government expects the offeror to perform the work for the estimated cost. If additional costs are required due to circumstances beyond those anticipated at the time of final proposal submissions, a contract change proposal

(CCP) must be submitted to the Contracting Officer within 30 days after such circumstances are known or reasonably should have been known by the contractor. The above shall not be construed to be contrary to the applicable Changes clause. Costs incurred after a CCP has been disapproved by the Contracting Officer will not be paid.

H.15 CONTRACT MODIFICATIONS

The successful Offeror’s proposed indirect rates (including overhead and G&A) and fee for any contract modifications during the performance of the awarded contract shall be at the same rates contained in the proposal, subject to periodic revision of the indirect rates to be found adequate by DCMA.

H.16 INCORPORATION OF OPTIONAL WORK

The Contractor shall support any optional work incorporated into the contract with the same labor categories and at the same labor rates that were proposed, evaluated and accepted at the time of award. The Contractor shall provide a justification to explain the circumstances that require proposing a different labor category and different labor rate that shall be subject to Contracting Officer approval.

H.17 REDUCTION IN CONTRACTOR PERSONNEL

The Government reserves the right to select positions and functions, and locations of such positions and functions, for assignment to other than contractor personnel. When such assignments may result in displacement of contractor personnel or in any other changes in the schedule of the contractor's manning and functions, the change will be in accordance with the changes clause 52.243-2, Alternate I.

H.18 CONTRACTOR USE OF GOVERNMENT EQUIPMENT

The contractor is reminded that there are substantial restrictions on the use of Government property. Any property so provided shall only be used for contract performance-related purposes. For example, information resources

(computers, telephones, facsimile machines, etc.) shall not be used for activities such as accessing pornographic materials/websites, personal business, playing games, or "surfing" the internet. Prior to beginning performance under this contract, the contractor shall instruct each employee on the proper use of Government property. As each new employee is hired, they shall also be briefed before performing work under this contract. Each employee should also be informed that use of Government information resources constitutes consent to monitoring/search. A record of who was briefed, and when, shall be kept in a file that shall be made available to the Contracting Officer or

Contracting Officer's Representative upon request.

H. 19 CONTRACTOR IDENTIFICATION REQUIREMENT

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious are required to identify themselves as such to avoid being mistaken for

Government officials. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the Contractor’s name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all e-mails, documents or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS, CONDITIONS AND N

Section L - Instructions, Conditions and Notices to Offerors

L.1 INTRODUCTION

1. The USARCC-C IT Support Services proposal is due on 08 August 2018 by 1400 Mountain Standard Time

(MST).

2. Two versions of the proposal shall be submitted: One shall be submitted electronically, and one shall be submitted in hardcopy via US Mail, FEDEX, UPS, or similar delivery service. No delivery by individuals not employed by a delivery service, such as the previously named delivery services, shall be accepted.

a. The electronic version of the proposal shall be received by the individuals below, in their individual Government email boxes, no later than the proposal due date and time specified above in line item one of this section. This submission shall be sent via e-mail to the Contracting Officer, Mr. Shelby Burroughs at shelby.l.burroughs.civ@mail.mil and the Contract Specialist, Ms. Regan Alexander at regan.t.alexander.civ@mail.mil.

Electronic copy includes:

The electronic copy consists of the all the files listed below. Each of these electronic files, except for the Cost

Workbook, shall have a separate Table of Contents that sequentially lists the contents of each file. For example, the

Cost Notes file should have its own Table of Contents. The files shall be named in accordance with the Volume number and title listed below. For example, Master Volume_ a. UNSANITIZED Volume II.

0. Master Volume

a. UNSANITIZED Version, as described at L.6. VOLUME 2 – TECHNICAL CAPABILITY/RISK

(FACTOR 1)(a)

1. Volume I - General

a. Contents of Proposal Transmittal Letter, Solicitation, Offer and Award Documents & Certifications/

Representations.

2. Volume II - Technical Capability/Risk

a. Executive Summary

b. Staffing (including Technical Approach/Narrative Requirements, WBS, and Staffing Worksheet)

c. Performance Management

d. Quality Control

e. SANITIZED Version, as described at L.6. VOLUME 2 – TECHNICAL CAPABILITY/RISK (FACTOR

1)(a)

f. SANITIZED Cost Workbook/Excel Template and Cost Notes as described at L.8.VOLUME 4 – COST

(FACTOR 3) (7)

3. Volume III - Past Performance mailto:regan.t.alexander.civ@mail.mil

a. Past Performance Description (All of Section L.7, except Cure Notices, Show Cause letters and PPQs)

b. Cure Notices or Show Cause Letters

c. Past Performance Questionnaires (PPQ) (separate submittal)

d. Subcontractor consent and commitment letters

4. Volume IV - Cost/Price

a. UNSANITIZED Cost Notes (Narrative)

b. UNSANITIZED Cost Workbook/Excel Templates

c. SANITIZED Cost Workbook/Excel Template and Cost Notes.

b. The hardcopy shall be mailed/shipped by the proposal submission date specified above in line item one of this section. The Government will consider mailed/shipped packages timely if they are received no later than seven calendar days after the due date specified in line item L.1.1. above. Offerors are required to mail/ship the hardcopy proposal on 22 August and ensure that it is delivered by 29 August 2018.

Hardcopy includes:

1 One hardcopy Master Volume. The Master Volume shall be marked “Original” and includes all four volumes combined, including all UNSANITIZED and SANITIZED versions, with a Table of Contents that sequentially lists the content in the Master Volume. The Master Volume is the only volume that contains the UNSANITIZED

Volume II.

2. Four hardcopy of Volume II - Technical Capability/Risk. This volume shall include all the requisite components listed in RFP Section L.3 Table Two and shall include a Table of Contents that sequentially lists the content within the Volume II - Technical Capability/Risk.

The hardcopy Volume II - Technical Capability/Risk includes:

a. Executive Summary

b. SF 1 Staffing (including Technical Approach/Narrative Requirements, WBS, and Staffing Worksheet)

c. SF 2 Performance Management

d. SF 3 Quality Control

e. SANITIZED Volume II

f. SANITIZED Cost Workbook/Excel Template and Cost Notes

Hard copy proposals shall be mailed to:

Army Contracting Command, Aberdeen Proving Ground (ACC-APG), Huachuca Division

ATTN: CCAP-CCH (Ms. Regan Alexander or Mr. Shelby Burroughs)

2133 Cushing Street, Bldg. 61801

Room 2637

Ft. Huachuca, AZ 85613-7070

3. Offeror Submission: Prime and Subcontractor.

For clarification, Primes are responsible for all solicitation requirements and shall submit all four volumes (General, Technical (SANITIZED and UNSANITIZED, Past Performance, and Cost (SANITIZED and UNSANITIZED).

Teaming Partners shall submit proprietary General Volume and Cost Volumes as UNSANITIZED volumes delivered directly to the government. If the subcontract type is CPFF, the Teaming Partner is also required to submit a SANITIZED version of the Cost Workbook. The SANITIZED version of the COST NOTES is not required from

Teaming Partners.

Teaming Partner information required under Volume I - General and Volume IV - Cost shall be submitted directly to the Government in both hard copy and soft copy as described above.

4. Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

5. Questions shall be submitted on 30 May 2018 by 1400 MST. All questions pertaining to this Request for

Proposal (RFP) shall be addressed by e-mail to the Contracting Officer, Mr. Shelby Burroughs, shelby.l.burroughs.civ@mail.mil and the Contract Specialist, Ms. Regan Alexander, regan.t.alexander.civ@mail.mil. Offerors shall follow up all telephonic questions with an e-mail. The applicable

Performance Work Statement (PWS) paragraph number and solicitation references shall precede all questions.

Questions shall not be marked with a restrictive legend and shall not include proprietary information. Questions should be numbered and not put in charts, tables or graphs. Please submit questions as soon as possible to allow the

Government sufficient time to respond prior to the closing date.

L.2 DISPOSITION OF PROPOSALS

After proposal evaluation and contract award, the Contracting Officer will retain all original proposals. The remaining proposals may be destroyed or retained by the Government. A destruction certificate will not be furnished.

L.3 PROPOSAL SUBMISSION REQUIREMENTS

1. Each Offeror shall submit only one proposal which addresses all Government requirements outlined in the solicitation.

2. Optional Work specified in the PWS is subject to the Changes Clause and shall not be proposed or priced. Phase-in requirements are subject to supplemental agreement after contract award and shall not be proposed or priced.

3. Submit proposals as described in RFP Section L.1.

4. Offerors must ensure that Past Performance references return the Past Performance Questionnaire by the proposal due date.

5. Late submission. Refer to FAR 52.215-1(c) (3) (ii) (A) (1), (2) and (3).

6. Period for acceptance of offers. The Offeror agrees to hold firm the prices in its offer for 180 calendar days from the date specified for receipt of offers.

7. Acknowledgement of Solicitation Amendments. Should amendments be issued for this solicitation, the Offeror shall acknowledge by signing the Standard Form (SF) 30 entitled Amendment of Solicitation/Modification of

Contract and include it in the proposal submission. Acknowledgment of solicitation amendments issued after the proposal due date, shall be submitted via e-mail to both regan.t.alexander.civ@mail.mil and shelby.l.burroughs.civ@mail.mil no later than one week after the amendment was issued.

8. Table Two specifies the content of the volumes to be submitted, page limits applicable to each volume and the format for each volume. RFP Section L.1 states the number of copies (hard copy/soft copy) of each volume to be submitted. The Master Volume submission consists of one hard copy version of the entire proposal, including the

SANITIZED and UNSANITIZED versions for both the technical and cost volumes. The Master Volume hardcopy version shall be designated “Original Copy”. The hardcopy version will be used to determine compliance with formatting instructions.

mailto:shelby.l.burroughs.civ@mail.mil

9. Submit each hard-copy volume in a separate three-ring binder. The Government will provide specific direction for submission of any pages that are changed (as a result of negotiations or proposal revisions). Each binder shall be clearly labeled with the solicitation number, volume title and a copy number (e.g. copy 1 of 4).

10. Technical Capability/ Risk. Technical proposals shall exclude company names and any other identifying information.

11. Printing should be single spaced and be double-sided. Each paragraph is to be separated by at least one blank line.

A standard, 12-point minimum font size applies. Use either Arial or Times New Roman font. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape. Any blank pages inserted to facilitate double-sided printing should not be numbered and will not count toward the page count.

12. Unnecessarily elaborate or lengthy proposals are not desired. Unless specifically stated, do not paraphrase the requirements of the PWS, or use phrases such as “unsurpassed levels of reliability,” or “standard techniques will be employed.” Proposals that merely mimic the PWS may result in a lower rating.

Table Two: Proposal Volumes, Page Limitations, Format, and Copies.

Volume

No.

Title Page Limit Format

I-IV Master Volume Subject to the limits of the individual volumes

All four Volumes, plus

Sanitized and

Unsanitized Versions

UNSANITIZED Version, as described at L.6. VOLUME 2 – TECHNICAL

CAPABILITY/RISK (FACTOR 1)(a)

No Limit MS Word (.docx)

I General

No Limit MS Word (.docx)

Searchable PDF files as

Appendix for electronic submission is allowed.

Contents of Proposal Transmittal

Letter, Solicitation, Offer and Award

Documents & Certifications/

Representations.

Separate Table of Contents for each

Volume I-IV and separate Table of

Contents for Master Volume

No limit MS Word (.docx)

II Technical Capability/Risk 60 Total

Executive Summary Included in pg.

count

MS Word (.docx)

SF 1…