ATTACHMENT 12 Section L - Instructions Conditions and Notices to Offerors or Quoters 30MAY25.pdf

Section L - Instructions, Conditions and Notices to O erors or Quoters

Service Contract Reporting (SCR)

SCR ESTIMATED COSTS

As part of its proposal, the O eror will provide the estimated total cost (if any) incurred to comply with the Service Contract Reporting (SCR) requirement. O eror will determine, in the Schedule, CLIN(s) to price or not-separately-price the SCR requirement. CLIN(s) 0005, 1005, 2005, 3005, 4005, 5005, 6005 and 7005 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the SCR requirement.

52.215-1 ALT I INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (NOV 2021) Alternate

I (OCT 1997)

(a) Definitions. As used in this provision--

“Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting O icer's discretion, result in the O eror being allowed to revise its proposal.

“In writing or written” means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the Solicitation's closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the Solicitation closing date, at the request of or as allowed by a Contracting O icer as the result of negotiations.

“Time”, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to Solicitations. If this Solicitation is amended, all terms and conditions that are not amended remain unchanged. O erors shall acknowledge receipt of any amendment to this Solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals. (1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the Solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the o ice specified in the Solicitation, and (ii) showing the time and date specified for receipt, the Solicitation number, and the name and address of the O eror. O erors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show--

(i) The Solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the O eror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the Solicitation and agreement to furnish any or all items upon which prices are o ered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the O eror's behalf with the Government in connection with this Solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority unless that evidence has been previously furnished to the issuing o ice.

(3) Submission, modification, or revision, of proposals.

(i) O erors are responsible for submitting proposals, and any modifications, or revisions, so as to reach the Government o ice designated in the Solicitation by the time specified in the Solicitation.

If no time is specified in the Solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government o ice on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government o ice designated in the Solicitation after the exact time specified for receipt of o ers is “late” and will not be considered unless it is received before award is made, the Contracting O icer determines that accepting the late o er would not unduly delay the acquisition; and--

(1) If it was transmitted through an electronic commerce method authorized by the Solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m.

one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of o ers and was under the Government's control prior to the time set for receipt of o ers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the o ice designated for receipt of proposals by the exact time specified in the Solicitation, and urgent Government requirements preclude amendment of the Solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the Solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral Solicitations may be withdrawn orally. If the Solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an O eror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the Solicitation, the O eror may propose to provide any item or combination of items.

(5) O erors shall submit proposals in response to this Solicitation in English, unless otherwise permitted by the Solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency O ers, is included in the Solicitation.

(6) O erors may submit modifications to their proposals at any time before the Solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) O erors may submit revised proposals only if requested or allowed by the Contracting O icer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are e ective upon receipt of notice by the Contracting O icer.

(d) O er expiration date. Proposals in response to this Solicitation will be valid for the number of days specified on the Solicitation cover sheet (unless a di erent period is proposed by the O eror).

(e) Restriction on disclosure and use of data. O erors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall--

(1) Mark the title page with the following legend: This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed--in whole or in part--for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this O eror as a result of--or in connection with-- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract.

This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award. (1) The Government intends to award a contract or contracts resulting from this Solicitation to the responsible O eror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the Solicitation.

(2) The Government may reject any or all proposals if such action is in the Government's interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract after conducting discussions with o erors whose proposals have been determined to be within the competitive range. If the Contracting O icer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an e icient competition can be conducted, the Contracting O icer may limit the number of proposals in the competitive range to the greatest number that will permit an e icient competition among the most highly rated proposals. Therefore, the o eror's initial proposal should contain the o eror's best terms from a price and technical standpoint.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity o ered, at the unit cost or prices o ered, unless the O eror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government's best interest to do so.

(7) Exchanges with O erors after receipt of a proposal do not constitute a rejection or countero er by the Government.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting O icer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful O eror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting O erors, the Government shall disclose the following information, if applicable:

(i) The agency's evaluation of the significant weak or deficient factors in the debriefed O eror's o er.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed O eror and past performance information on the debriefed O eror.

(iii) The overall ranking of all O erors, when any ranking was developed by the agency during source selection.

(iv) A summary of the rationale for award.

(v) For acquisitions of commercial items, the make and model of the item to be delivered by the successful O eror.

(vi) Reasonable responses to relevant questions posed by the debriefed O eror as to whether source-selection procedures set forth in the Solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

INSTRUCTIONS TO OFFERORS

A. Proposal Submission and Inquiries.

1. Electronic submission via email is the only acceptable submission method.

Facsimile (fax) and/or paper submissions will not be accepted. Offerors are encouraged to add Delivery and Read receipts to emails, and/or follow up with the individuals below to ensure the Government’s receipt of proposals. The Government will not automatically respond confirming receipt, and confirmation shall be the responsibility of the Offeror. For purposes of time stamps, the Government email system time stamp serves as the official receipt time. The subject line of emailed proposals shall include the Solicitation number and company name. Proposals may be submitted in more than one email but shall be titled appropriately (e.g., Email 1 of 2, Email 2 of 2). It is the Offeror’s responsibility to ensure submissions are received in a timely manner. Attachments included in emails should not contain a period (.) in the title as the document may be stripped during transmission. The maximum size of any email shall not exceed 20 megabytes. The maximum size of any single attachment shall not exceed 10 megabytes. No email shall contain more than 10 file attachments. The Government will not accept proposals via zip file format. Offerors shall perform a virus check prior to proposal submission to ensure Offerors’ submissions are free of viruses, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

2. Submissions shall be sent to the points of contact listed below. The points of contact responsible for receiving proposal submissions, supplying additional information, and answering all inquiries are the Contract Specialist and Contracting Officer. Submit proposals and address questions or concerns regarding this Solicitation, including the attachments, to: Ms. Jennifer Hayden, Contract Specialist, at jennifer.s.hayden.civ@army.mil and carbon copy (“cc”) Ms. Lindsey Nicolai, Contracting Officer, at lindsey.c.nicolai.civ@army.mil. All questions regarding this Solicitation shall be submitted via email not later than (NLT) 10:00 AM EST on

3 JUN 2025 12 MAY 2025.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing formal source selection (negotiated) procedures as delineated in FAR Subpart 15.3. Offers will be evaluated using the criteria under Section M, “Factors to be Evaluated.”

Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and the proposed contract type. The period during which the Government may accept the contractor’s offer is 180 calendar days from the date specified for receipt of offers, unless the offeror formally withdraws its offer in writing to the contracting officer. Should the Government open discussions, the acceptance period may be extended.

3. The Government intends to conduct discussions in accordance with DFARS 215.306(c)(1). The Offeror’s initial proposal should contain the Offeror’s best terms from a cost and technical standpoint. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Upon completion of discussions, the Government will request that any Offerors remaining in the competitive range submit a final revised proposal.

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, an omission, or are otherwise unsound, the Offeror shall immediately notify the KO in writing with supporting rationale.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this Solicitation are available on SAM.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this Solicitation.

8. Debriefings. The KO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506.

Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of six (6) separate volumes: General, Cost, Technical, Staffing and Management Plan, Small Business Participation Plan, and Past Performance.

2. Proposal Format

(a) Exceptions. Offerors are required to meet all Solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this Solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the Solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the Solicitation to which the exception is taken.

Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to Solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

(b) The proposals shall be organized into six (6) volumes. Each volume of the proposal should contain a cover sheet (not included in the page count) clearly identifying volume number, title, Solicitation identification and the Offeror’s name. Company stationery and logos are acceptable). Print shall be easily readable (12-pitch type or 10 point with proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. File names should follow this example: “Company Name – Initial – Volume N” for the first submission. File names of later submissions (if necessary), shall be “Company Name – Revision X – Volume N’ with X indicating the number of the revision. Page limitations are as follows:

VOLUME TITLE PAGE LIMITS FILE TYPE

I General

TAB A –

Exceptions/Assumptions

TAB B – SF 33

TAB C – Section K

TAB D – Subcontractor Information

TAB E – Conflicts of Interest

TAB F – Subcontracting Plan

TAB G – Quality Control Plan

NA Microsoft Word (.docx) or PDF

II Cost (Factor 5)

-Cost Narrative Section

NA Microsoft Excel Spreadsheet (.xlsx) with Narrative provided as

-Cost Proposal Section including Total Contract Cost Estimate Sheet

-Business System Status

Word document or PDF

III Technical (Factor 1) 40 Microsoft Word or PDF

IV Staffing and Management Plan (Factor 2)

20 Microsoft Word or PDF

V Small Business Participation Commitment Document (Factor 3)

25 Microsoft Word or PDF

VI Past Performance (Factor 4) 15 (not including Past Performance Questionnaires and Contractor Performance Assessment Reporting System

(CPARS))

Microsoft Word or PDF

(c) Proposal Limitation. The proposal shall not exceed the limits stated above. Pages that exceed the maximum allowed page limitations will not be reviewed or evaluated by the Government. The Government will not accept any changes to the Contractor’s proposal after the closing date of the Solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notice (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

(d) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(e) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, or cross reference indices. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc.

Pages marked “This page intentionally left blank” will not be counted.

(f) What Counts As A Page? A page shall be an 8 ½” by 11” sheet of paper. Letter size and spacing requirements for illustrations and tables can be at the discretion of the

Offeror but must be easily readable. Use at least 1-inch margins on the top and bottom and 3/4-inch side margins. The Contractor shall number each page to eliminate any confusion. In the event Contractor creates an ambiguity in its numbering of pages, the Government may exercise discretion in counting pages.

(g) Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(h) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General

(1) Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, SF 33 - The SF 33 shall be fully completed upon submission. The Offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The Contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 with Section L, FAR 52.215-1 Alt I (b), Instruction to Offerors— Competitive Acquisition Alternate I. The Offeror shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section K (Representation, Certifications, and Other Statements of Offerors) – The Offeror shall ensure that Section K is submitted with all blocks in each certification/representation completed truthfully and completely.

TAB D, Subcontractor Information – The Offeror shall disclose all subcontractors that it proposes using for performance of services under the contract. The Offerors shall provide the following information for all proposed subcontractors: name, address, CAGE Code, and UEI.

TAB E, Organizational and Consultant Conflict of Interest – The Offeror shall disclose all organizational and/or personal conflicts of interest to the Contracting Officer as soon as possible so that potential conflicts can be analyzed in accordance with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest.

TAB F, Subcontracting Plan –

a. Separate from the Small Business Participation Commitment Document (SBPCD), Offerors identified as “Other than Small Business” under NAICS 611699 must also submit a Subcontracting Plan meeting the requirements of FAR 52.219-9 ALT II and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan).

b. Other than Small Businesses Offerors shall provide the Small Business Subcontracting Plan with their proposal submission. The Plan may be negotiated with the apparently successful Offeror, prior to award, for acceptability and failure to negotiate a plan acceptable to the Contracting Officer within 5 days will render the Offeror ineligible for award. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Commitment Document. The small businesses considered in the evaluation shall be listed in any subcontracting plan submitted pursuant to FAR 52.219-9 to facilitate compliance with 252.219-7003(e).

c. The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to Other than Small Businesses and will be incorporated and conformed into any resultant contract. The Small Business Subcontracting Plan will not count against the page limitation for this volume. Offerors that have an approved comprehensive subcontracting plan must still submit a separate

SBPCD.

TAB G, Quality Control Plan (QCP) – The Offeror shall submit an initial Quality Control Plan IAW PWS 1.9.8 and FAR 52.246-1. The successful Offeror’s finalized QCP must be provided within 30 days after award, (and the Government will have ten (10) working days to accept.

(b) Volume II – Cost

(1) Information relating to the proposed costs must be included in electronic format.

Electronic versions of the Cost Proposal shall be submitted in Microsoft Office Excel format ONLY and shall not be read-only or password-protected. All formulas, lookup tables, computations, or equations used to compute the proposed cost-reimbursement amounts will be submitted. All links shall be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. The

Cost Volume proposal narratives, including any Basis of Estimate (BOE) sheets provided in support of the cost-reimbursement proposed costs, shall be provided in files that are MS Excel or MS Word compatible. Do not submit BOEs provided in support of cost-reimbursement proposed costs as pictures. Do not provide text or spreadsheets used as supporting rationale within a BOE as a picture. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your proposal. Offerors’ submissions shall be free of viruses, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

(2) Certified cost or pricing data is not anticipated for the award of contracts as a result of this Solicitation; however, the Government reserves the right to request such information should it become necessary IAW FAR Subpart 15.4, Contract Pricing. Data other than certified cost or pricing data are required to determine the proposed price fair and reasonable.

(3) Volume Organization

(a) Table of Contents

(b) Business System Status. Information regarding the status of applicable business systems should be addressed (whether there are adequate estimating systems, material management and accounting systems, property management systems and purchasing systems)

(c) List of Team Partners and/or Subcontractors

(d) Cost Proposal

1) Cost Narrative Section

2) Cost Proposal Section

3) Total Contract Cost Estimate Sheet

(4) Accounting System Adequacy. It is anticipated that a cost reimbursable contract will be awarded for the MCTP effort. Prime Contractors must have an accounting system that has been determined adequate by the Defense Contract Audit Agency (DCAA) or other cognizant agency for accumulating and reporting incurred costs under cost type contracts.

(a) The Offeror shall provide evidence of an adequate accounting system. Also, identify any deviations from your standard accounting procedures in preparing this proposal.

(b) Offerors, including Joint Ventures (JV), without an adequate accounting system shall email the Contracting Officer to initiate a Pre-award Accounting System Survey. This request shall be submitted immediately upon receipt of the RFP, but no later than 15 days after release of the RFP. Offerors are encouraged to initiate this process immediately. If applicable, the Offeror shall disclose information pertaining to any proposed Joint Venture (JV), JV mentor-protégé, or mentor-protégé agreement. If the offeror is a JV, then the offeror shall provide information identifying all affiliates and provide a copy of the documentation (e.g. Contract, Agreement, Evidence) validating the legally binding business relationship. The offeror shall ensure that the documentation clearly identifies the managing entity of the business relationship.

(c) An adequate accounting system is not an evaluation criterion. Having an adequate accounting system is an aspect of identifying prospective responsible Contractors IAW FAR 9.104-1. In addition, an adequate accounting system would provide reasonable assurance that the accounting system and cost data are reliable as required by DFARS 209.104-1. If Contractors do not have an adequate accounting system, they may not be eligible to receive a cost-type award.

(d) Purchasing System. Prime Contractors shall also state the status regarding the adequacy of their Purchasing System. The Offeror shall provide the date it was determined adequate and supporting information or back-up letter from an Administrative Contracting Officer (ACO) confirming the adequacy for the system.

(5) Pricing Schedule (Section B). Section B, Supplies or Services and Prices, shall be submitted fully completed and error-free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINS), rounded to the nearest dollar.

Offerors shall provide the proposed prices for the Phase-In, Base Period, and all Option Periods. Subtotal prices for each period and the total contract price shall also be provided.

(6) Contract Cost Proposal. The Offeror’s cost proposal shall consist of a cost proposal in response to the PWS and all Technical Exhibits. The Cost proposal shall contain three sections: the Cost Narrative Section, the Cost Proposal Section, and the Total Contract Cost Estimate Sheet.

I. Cost Narrative Section

(a) The Cost Narrative Section shall contain all the narrative explanations used in deriving calculated costs. These narratives shall clearly explain the methodologies, calculations, exceptions, and assumptions used in developing each cost element. At a minimum, the Offeror shall address the Notes identified in paragraph (e) below.

Modifications to the technical aspects of the proposal must be accompanied by assessment of impact on related costs.

(b) In the Cost Narrative Section, provide an explanation of the method of cost build-up, including the basis used in applying rates and factors. The source of rates and factors shall be identified. For instance, if a Forward Pricing Rate Agreement (FPRA) is in existence that should be noted. The indirect rates proposed should reflect the Offeror’s actual cost accounting practices and indirect rate structure.

(c) In the event that a Forward Pricing Rate Agreement is not in effect for the Prime or any subcontractor proposals, the proposal shall include the following information: Fringe rates, Labor Overhead rates, and all applicable Other Indirect rates and factors (including General and Administrative (G&A) rate). All indirect rates and factors shall be supported by calculations. The components of the calculations must be broken down into the individual elements that comprise them. These elements must be fully explained, including how the amounts were computed both in text and figures. The details of each individual cost pool and base shall be provided. In addition, any services that are provided to the contract through G&A shall be listed and explained (e.g., the basis for allocation shall be explained). If the Offeror is in a teaming arrangement, then the calculation details and assumptions leading to all subcontractor’s rates shall be identified, except as limited in paragraph (e) below. The following data shall be provided:

(i) Budgetary data for CY2025, CY2026 and CY2027

(ii) Data for CY2024

(iii) Income statements and Balance sheets from CY2022-CY2024

(d) The prime Contractor is responsible to enter its subcontract pricing. If a subcontractor does not want to reveal proprietary information to the prime Offeror, the Government will accept a direct submission of the pricing spreadsheets from the subcontractor(s) to protect proprietary information. Such direct submission must include the same information as specified in (b) above, in the same format and media, and must exactly match with the prime Contractor's proposal. Subcontractor’s pricing information is required to facilitate future adjustments based on changes to the Department of Labor (DOL) Wage Determination and to determine realism of proposal submission as applicable. The Subcontractor’s submission shall identify the prime Contractor on the cover sheet. It is also the responsibility of prime Contractors to ensure their subcontractor’s pricing proposal is submitted by the closing date/time. Proposals received that do not contain complete pricing for both the prime and all subcontractor(s) may not be considered for award.

(e) Cost Element Notes: The following notes provide information which should be submitted in the spreadsheet or in the Cost Narrative Section.

a. The Offeror shall provide the information to cover all areas of the PWS. In order to evaluate completeness, all PWS paragraphs shall be annotated/addressed. If multiple PWS paragraphs are being performed by cross-utilized employees and the employees are being priced under just one of the PWS paragraphs, identify which PWS paragraphs are being supported and which ones are priced and non-priced.

b. The Offeror shall identify whether the individual is on an exempt or non-exempt position. The terms “exempt” and “non-exempt” refer to application of Fair Labor Standards Act and the Service Contract Act requirements.

c. The Offeror shall provide what hours they utilized for a productive contractor man-year equivalent (CME) and explain how they derived the number of hours.

d. The Offeror shall identify the applicable wage rate for each labor category proposed. If the position is exempt, the Offeror shall clearly explain the rationale for the development of the wage rate.

e. The Offeror shall provide the basis for all applicable shipping costs in the proposal, as well as all applicable travel and relocation expenses.

II. Cost Proposal Section

(a) The Cost Proposal Section shall be submitted using FAR 15.408, Table 15-2, Instructions for Submitting Cost Proposals When Certified Cost or Pricing Data Are Required, as a guide to include a summary by cost element including at a minimum labor, overtime, other direct costs (shipping costs, relocation costs, travel, fringe, overhead, G&A, material), fixed fee for the Phase-In, Base Period and each Option Period. Additionally, these cost elements shall also provide for each of the following three segments of costs:

1. Program Management and Sustainment Costs – This segment should capture all costs associated with the Program Management Office and all steady state labor (excludes staff augmentation and overtime hours related to specific exercises) as described in the PWS.

2. Training Costs – This segment should capture all costs associated with training of the Contractor’s labor force as described in the PWS.

3. Exercise Costs – This segment should capture all costs attributed to the exercises typically identified in the Simulation Control Plan (SCP) that are not captured in item

1 or 2 above. Staffing (manning) by labor category and personnel count is required at the exercise level of detail.

(b) Offerors must complete all tabs of the Attachment 11 Total Contract Cost Estimate Sheet and submit the completed spreadsheet as part of its Volume II submission.

III. Total Contract Cost Estimate Sheet and Sample MCTP Exercise Solution Cost Estimate Sheet

Offerors shall complete the Total Contract Cost Estimate Sheet and submit the completed spreadsheet as part of its Volume II submission. Note that cost estimates should align with narrative provided under technical factors. Offeror shall provide details regarding all applicable other direct costs including travel, shipping, and relocation along with basis of estimate and supporting documentation. The Sample MCTP Exercise Solution Cost Estimate Sheet is provided for reference only.

(c) Volume III – Technical

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity, and coherence are important. The Offeror’s submission will be evaluated against the factor as defined in Section M, Basis for Award.

The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

The Volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology it will use for accomplishing the PWS requirements. This volume shall be organized according to the following general format:

Table of Contents List of Table and Drawings Cross-Reference Matrix Exceptions/Assumptions (Identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the proposal.)

Factor 1: Technical (Volume III): The Offeror shall provide a detailed technical approach that demonstrates understanding of the Specific Tasks of the PWS Part 5.

Proposed Technical Approach: Offerors’ narratives shall present comprehensive plans that convey understanding of the extensive scheduling and planning requirements likely to result in successful performance over the life of the contract. Offerors shall provide a fiscal year plan that thoroughly, completely, and synopsizes milestones, conferences, meetings, and deliverables in a manner likely to result in successful performance of the requirement. Offerors shall describe plans to: provide technical support to build and maintain exercise operating environments/scenarios with associated databases; facilitate exercises and exercise control group set up; configure and manage workstation models and simulations; manage exercise websites, portals, and accounts; provide Opposing Force (OPFOR) with demonstrated knowledge, understanding, and capability to apply current Army doctrine; conduct analysis of unit training objectives; develop a suitable OPFOR plan to facilitate unit training outcomes;

support development and presentation of After-Action Reviews (AARs) and Take Home Packages (THPs); and support Government personnel with research, analysis, correlation, and presentation of information to support staff section Training, AAR and THP development.

Sample MCTP Exercise Solution: Offerors shall provide a narrative description of proposed staffing and technical approach for the sample exercise problem including:

proposed staffing and technical approach, packing and shipping of equipment, setup, execution, breakdown, and return packaging and shipping. (Sample, guiding documents can be found among the Technical Exhibits, including 1, 3, 5, 6, 7, 8B, 9, 10, 13, 14, 15, 16.) A proposed approach that integrates easily within existing/approved DoD structures, platforms, and networks (see Attachment 10) may be more highly rated.

(d) Volume IV – Staffing and Management Plan

The Staffing and Management Plan Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity, and coherence are important.

The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

The Staffing and Management Plan Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in Section M of this Solicitation. The Volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology it will use for accomplishing the PWS requirements. This volume shall be organized according to the following general format:

Table of Contents List of Table and Drawings Cross-Reference Matrix Exceptions/Assumptions (Identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the proposal.)

Management Plans should include lines of management authority, supervision, span of control and accountability and ability to manage a workforce capable of accomplishing the work requirements of the PWS.

Factor 2: Staffing and Management Plan (Volume IV): The Offeror shall provide a detailed staffing and management/phase-in plan with its proposal. The offeror must include letters of commitment for Key Personnel who must meet the PWS qualifications for their proposed position, The proposal shall demonstrate understanding of the program requirement and provide a narrative detailing the Offeror’s management plan.

The narrative shall address the following:

Staffing: The Offeror must provide sufficient detail to show: skill levels and quantity of personnel required to successfully perform the effort as efficiently as possible; key positions (and the kind of diversity of experience, education, and qualifications/expertise required) and the rationale behind designating the position that way; the extent to which the experience and qualifications of key personnel, functional personnel, and technical staff meet the requirements of the PWS; and a sound process for hiring, training, and retaining sufficient personnel to complete mission requirements (i.e. reducing personnel turnover) and in the event of a turnover, replacing such personnel with personnel of at least substantially equal ability and qualifications (see PWS 5.1.2 including subsections).Staffing plan should be provided at the third work breakdown structure (WBS) level of detail including subtasks beneath dependencies and tasks beneath the parent task/deliverable.

Management and Phase-In: Offerors shall provide a detailed organizational chart and an organizational structure depicting or describing areas of responsibility for managing, accomplishing, and overseeing multiple requirements using multiple skill sets in multiple locations (simultaneously). In addition, Offerors should establish a clear breakdown of responsibilities between prime and subcontractors and/or teaming partners along with a description of how all the entities are integrated into the overall management structure. Finally, Offerors shall present a phase-in plan that demonstrates ability to ensure seamless transition with no loss of service, indicating ability to begin full performance on Day 1. This plan shall describe a process for identifying and anticipating risks during the transition phase and strategies that will be used to overcome them. (Note that all phase-in tasks must be completed in a 90-day period.)(See PWS para. 1.8.1)

(e) Factor 3: Volume V - Small Business Participation Proposal

1. All Offerors (both small and other than small businesses) are required to submit a Small Business Participation Commitment Document (SBPCD) individually addressing the following areas:

a. The extent to which such firms, as defined in FAR Part 19, are specifically identified in the SBPCD.

b. The extent of commitment to use such firms (and enforceable commitments will be considered more favorably than non-enforceable ones).

c. Identification of the complexity and variety of the work small firms are to perform.

d. The extent of participation of small business prime Offerors and small business subcontractors in terms of the percentage of the Total Contract Value (TCV). The Minimum Quantitative Requirement (MQR) for Small Business Participation is 20%.

2. TCV, for the purpose of this solicitation, is defined as the proposed price of all Cost Plus Fixed Fee (CPFF) CLINs; plus the proposed price/cost total of Option Year 7 multiplied by 0.5 for the purpose of evaluating FAR 52.217-8, Option to Extend Services.

3. The SBPCD applies to both small and other than small businesses and will be incorporated and conformed into any resultant contract. Small business prime offerors may achieve small business participation (meet or exceed MQRs) through their own performance/participation as a prime and also through subcontracting to other small businesses. The following shall be submitted as evidence of small business participation:

a. Type of Business of Prime Contractor: Check all applicable boxes

{ } Other than small business

{ } Small (also check type of Small Business below)

{ } Small Disadvantaged Business

{ } Woman-Owned Small Business

{ } Historically Underutilized Zone Small Business

{ } Veteran Owned Small Business

{ } Service Disabled Veteran Owned Small Business

Of the proposed TOTAL CONTRACT VALUE, not total subcontract value, identify the proposed dollar value and percentage of anticipated awards to small business. All percentages shall use TOTAL CONTRACT VALUE as a baseline. Include only first tier U.S. subcontractors. If the prime Offeror including any U.S. small business concerns who are proposing as part of a JV or teaming arrangement is itself a U.S. small business concern under NAICS 611699 (All Other Miscellaneous Schools and Instruction), so state. In that case, the Offeror's own participation as a SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB will also be considered small business participation to the extent it is qualified under NAICS 611699 for the purpose of this evaluation.

Dollar Value** Percentage of Total Contract Value

Large Business $ % Small Business $ % Total Contract Value $ 100%*

Note:

*Include the prime Offeror’s dollars and percentage. When combined, large and small business totals must equal 100% of Total Contract Value.

**Provide a summary chart for the basic contract period and each option, to include the six-month option to extend services under FAR Clause 52.217-8.

b. Small Business Participation: Please indicate the total percentage of participation to be performed by each type of small business subcategory. All percentages should use TOTAL CONTRACT VALUE as a baseline. Small businesses that qualify in multiple small business categories may be counted in each category. This is a competitive requirement; therefore, the Offeror should propose its BEST EFFORT for the socioeconomic categories.

Socioeconomic

Category

Dollar Value* Percentage of Total Contract Value

SDB $ %

Women-Owned SB $ %

HUBZone SB $ %

Veteran-Owned SB $ %

Service Disabled Veteran- Owned SB

Note:

*Provide a summary chart for the basic contract period and each option, to include the six-month option to extend services under FAR Clause 52.217-8.

c. List principal supplies/services to be performed by Small Businesses: Small business primes and small business subcontractors that qualify…