RFI #

RFI Text

Date Received from Company

KO Response Date Responded 1 SOW Section 5.6.1 states that the Contractor shall “Be licensed through Virginia Department of Professional and

Occupational Regulation (VDPOR).”

Virginia Code 54.1-1101(A)(2), however, provides an exemption from Virginia contractor licensing requirements for “work bid upon or undertaken for the armed services of the United States under the Armed Services Procurement Act.”

Please clarify whether the Government intends SOW 5.6.1 to require the prime contractor to possess a Virginia DPOR contractor license as a condition of submitting a quote or receiving award, notwithstanding the exemption contained in Virginia Code 54.1-1101.

Please also clarify whether the requirement may be satisfied by a properly licensed Virginia roofing subcontractor performing the applicable construction work.

31-Jul-26 Confirming the requirement stated in SOW 5.6.1. The prime contractor must possess a Virginia Department of Professional and Occupational Regulation (VDPOR) contractor license as a condition of submitting a quote and receiving award. The TARC buildling is not federal property on federal land so the exemption is not applicable.

8/11/2026

2 Section 5.6.1 of the Statement of Work states that 'the contractor shall be licensed through the Virginia Department of Professional and Occupational Regulation (VDPOR).' May this requirement be satisfied by the prime contractor's licensed roofing subcontractor, or is the prime contractor itself required to hold the applicable Virginia DPOR license?

7-Aug-26 Confirming the requirement stated in SOW 5.6.1. The prime contractor must possess a Virginia Department of Professional and Occupational Regulation (VDPOR) contractor license as a condition of submitting a quote and receiving award. The TARC buildling is not federal property on federal land so the exemption is not applicable.

8/11/2026

3 Are Bid Bonds Required? 10-Aug-26 Yes, Please see clause 52.228-1, Bid Guarantee 8/11/2026

4 Section 00 45 00- If our SAM.gov registration is filled out do we need to fill out sections in the solicitation documents

10-Aug-26 Yes, please ensure both your representation and certifications are current in SAM.gov and also complete appropriate information in Section 00 45 00 of the solicitation to be submitted with the company's quote.

8/11/2026

5 If awarded will the contractor have access to drive themselves in or will they be required to park on the street? 10-Aug-26 Yes, the awarded contractor will have a designated parking area on the facility 8/11/2026

6 Is there a Laydown area ? 10-Aug-26 Yes, the awarded contractor will have a designated laydown area. 8/11/2026

7 Will Deliveries need escorts? 10-Aug-26 The Government will work with the awarded contractor to facilitate deliveries in the most advantageous method.

Deliveries drivers needing direct access to TARC will need to be vetted and escorted.

8/11/2026

8 Will Questions be answered after the deadline?or as they are submitted? 10-Aug-26 The Government will work to publish answers to all questions as soon as possible as they are received. Please monitor SAM.gov for updated questions and responses.

8/11/2026

9 Please confirm whether site-visit attendance is mandatory for offerors. 10-Aug-26 Site Visit attendance is Not mandatory to submit an offer/quote. 8/11/2026

10 Please confirm whether an offeror who did not attend may still submit an offer. 10-Aug-26 Site Visit attendance is Not mandatory to submit an offer/quote. 8/11/2026

TARC Roof Repair - RFI LOG

W9133L26QA018

11 Please provide/post the pre-quote conference minutes and Q&A. 10-Aug-26 Pre-Quote conference slides and attendance sheet are posted as of 11 Aug 2026. Questions asked during the Pre-Quote conference, along with responses are captured in this RFI log.

8/11/2026

12 Please identify any material site conditions discussed during today’s conference that are not reflected in the current SOW/drawings.

10-Aug-26 Attendees of the Pre-Quote conference & site visit were directed to submit RFIs with any questions regarding the scope of work. All information reviewed and questions on the information covered during the conference are captured in the RFI log and posted to SAM.gov.

8/11/2026

13 Please confirm the Government’s available roof-area quantity or whether offerors are expected to derive all quantities from the drawings.

10-Aug-26 Total area of building 1 roof is 73,650 SF excluding the skylights. Any other dimension as needed can be taken from the drawings provided.

8/17/2026

14 Please confirm whether the Government will permit a subsequent site inspection before offer submission. 10-Aug-26 No additional site visits are anticipated at this time. If a second site visit is available, the information will be posted on SAM.gov.

8/11/2026

15 Please identify any restrictions on roof access, material staging, dumpsters, cranes/hoisting or delivery. 10-Aug-26 No restrictions. Location of each shall be coordinated with the government. Contractor is responsible for repair of any damages to the campus’ infrastructure during any of these staging and material transportation.

8/17/2026

16 Please confirm whether the existing lightning-protection system must be certified after reinstallation by the Government or contractor.

10-Aug-26 Modify 5.5.1 in the SOW. Contractor is responsible for testing and certification after reinstallation of the lightning protection system. Provide certificate to government.

8/17/2026

17 Please confirm the required form and amount of the offer guarantee 10-Aug-26 Please refer to Bid Guarantee FAR provision 52.228-1 with in the solicitation. "(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less."

8/11/2026

18 Please confirm any specific bonding requirements beyond those stated in the solicitation. 10-Aug-26 All bonding requirements are stated in the solicitation. 8/11/2026

19 SOW, Section 3 PERIOD of PERFORMANCE: “The project shall be accomplished in one (1) phase. The total duration of this project shall not exceed 120 Days from the Notice to Proceed (NTP) including any submittals and all construction.”

Has the Government considered the required local permitting and inspection timeline in this Period of Performance? Further, would it be acceptable for contractors to propose a schedule that exceeds the Government’s currently allocated PoP, but includes items that are not explicitly stated to be included in the current PoP such as permitting, inspections, and material lead times?

17-Aug-26 Contractor shall obtain 3rd party commercial roof inspector from International Institute of Building Enclosure Consultants (IIBEC) with Registered Roof Consultant (RRC®) certification. RRC will be required for design review, roof construction observation, compliance with project requirements, and prepare detailed roofing reports and documentation that supports quality and durability.

Statmenet of Work and solicitation is revised to 180 days (See SOW para. 3).

8/24/2026

20 SOW, Section 3 PERIOD of PERFORMANCE: “The project shall be accomplished in one (1) phase. The total duration of this project shall not exceed 120 Days from the Notice to Proceed (NTP) including any submittals” Please provide the Government’s submittal review & return timeline.

17-Aug-26 Submittal review timeline should allow 2 weeks for government response.

See additional information regarding submittals added in Para. 6.

8/24/2026

21 SOW paragraph 5.6.1 “Obtain all necessary permits required by the Commonwealth of Virginia and local jurisdictions before commencing work.” Preliminary phone conversation with Arlington County Inspection Services Division (Permit Arlington 703-228-3800) has indicated that a full PE-sealed design for this re-roof will be required for the county to complete plan review, issue permits, and complete inspections.

Please confirm contractors are required to incorporate full design in their proposals to complete this as a Design- Build re-roof.

17-Aug-26 Confirmed, contractors are responsisble for a roof design, stamped by a licensed engineer; this cost shall be included in the contractor's quoted offer. Also reference Government response to question 19 above regarding permit requirements.

8/24/2026

22 If the Government concurs that design is required based on local review and permit requirements, please confirm that contractor should include a proposed design schedule exceeding the currently allocated PoP.

17-Aug-26 References to Arlington county permitting are removed from the SOW. Contractor is required to obtain a 3rd party inspector. See SOW revisions to para. 5.6.

8/24/2026

23 SOW paragraph 5.6.1 “Obtain all necessary permits required by the Commonwealth of Virginia and local jurisdictions before commencing work.”

Preliminary review of Arlington County Planning and Zoning and Inspection Services Division and phone conversation with the local municipality, preliminary plan review, permitting, and inspection fees for this ~90,000 SF roof have the potential to exceed $10,000. Please confirm contractors are required to account for all permitting and inspection fees, including trade permits and inspections for electrical (lightning protection) and plumbing (roof drains) in the base bid cost.

17-Aug-26 See SOW revisions to para. 5.6.

Permitting is not required; contractor must obtain a 3rd party inspector as specified in the SOW.

8/24/2026

24 SOW paragraph 5.5.1 “remove and re-install existing lightning protection system”

Please provide any available as-built/record drawings of the existing lightning protection system.

17-Aug-26 See As built documents: E-51 Lightning and Grounding Plan, and E-52 Lightning Protection 8/24/2026

25 SOW paragraph 5.5.1 “Coordinate with a Lightning Protection Institute (LPI) certified lightning specialist with Virginia State electrical licensure to remove and re-install existing lightning protection system”

Please confirm Virginia DPOR electrician’s licensure and LPI certification are required for the Lightning Protection removal/reinstall scope.

17-Aug-26 Yes, both are required. 8/24/2026

26 SOW paragraph 5.5.1 “Government will arrange to provide the certification or testing of the lightning protection system.”

Please confirm Government will coordinate and provide pre- and post- testing and certification of the lightning protection system.

17-Aug-26 The Government does not provide or coordinate testing and certification of the lightning protection system. The contractor shall provide pre and post test certificatiion of the lighing protection system and coordinate testing with Government personnel.

*Statement of Work, paragraph 5.1.1. has been updated to reflect this change.

8/24/2026

27 Section 00 00 00 – Procurement and Contracting Requirements; Key Performance Requirements: “Gutter and Drainage Maintenance: Clear, repair, and reinforce the gutter and drainage systems to ensure proper runoff and prevent water pooling.”

During the 8/10 site walk, it was noted that the roof does not include a gutter system and has internal roof drains instead. The SOW includes replacement of the roof drains in paragraph 5.2.1. Please confirm SOW 5.2.1 encompasses the expected scope for this KPR.

17-Aug-26 Confirmed. The building utilizes internal roof drains and does not have a gutter system.

The scope of work under paragraph 5.2.1 encompasses the complete replacement of the existing roof drain assemblies—including the drain body, clamping ring, and strainer dome—to properly tie into and seal with the new roofing membrane.

Replacement of the interior vertical drain piping (conductors/leaders) below the deck is excluded from this scope.

Gutter references were removed from the solicitation, section 00 00 00, Key Performance Requirements - #4.

8/24/2026

28 During the site visit on 8/10/26, contractors were shown a concrete access road on the East side of the facility that runs from the North Entry Control Point to the Southwest Entry Control Point. Please confirm the following:

This access road is rated for heavy construction vehicle traffic such as cranes, lifts, telehandlers, dump trucks, and delivery trucks.

This access road will be accessible to the contractor through the duration of construction.

17-Aug-26 Contractor needs to coordinate with government for service road access, however long-term, continuous access can be granted. Cranes must be setup and used on the loading doc area.

29 Attachment #1, TARC 1 Roof Plans, includes the following drawings:

These drawings show the lower roof sections with the tapered roof slab and lightweight concrete crickets.

However, I do not see any drawings showing the upper roof areas, which appear to be the Penthouse roof areas.

The upper roof areas are shown on the plumbing plans. Are there architectural or roof plans available that show these upper/Penthouse roof areas in greater detail?

24-Aug-26 All drawings available have been provided. 8/24/2026

30 SOW 5.1.4 states that removal of rooftop equipment will be coordinated through the COR with two workdays' advance notice. Please confirm which party physically removes, relocates, and resets the rooftop communications equipment, including the satellite dishes and antenna masts on ballasted sled frames, and which party bears the cost of disconnection, reset, and realignment.

24-Aug-26 The contractor is responsible for moving and reinstalling the equipment on the roof. Contractor is responsible for all costs associated with removing and returning equipment to original location. Contractor is not responsible for cost of disconnect, reconnect, or recalibration.

8/24/2026

31 SOW 5.5.1, as modified by RFI Response 16, places testing and certification of the lightning protection system on the contractor. Please state the standard to which the system must be certified. If the existing system cannot achieve certification without component upgrades, please confirm which party bears the cost of those upgrades.

24-Aug-26 Lightning Protection System shall be provided, installed, tested, and certified in accordance with UFC 3-575-01.

Contractor shall obtain a UL Lightning Protection Inspection Master Label Certificate indicating compliance with NFPA

780. Contractor shall bear the cost for this work. System currently meets requirements mentioned and is not anticipated that an upgrade is necessary. However, if system is damaged by contractor during the project, the contractor is responsible to remedy the deficiency at their cost.

8/24/2026

32 Please confirm whether the rooftop equipment screen enclosure and the stair penthouse roofs are within the replacement scope. No plan sheet was issued for the stair penthouse roofs, and no detail was issued for the screen enclosure.

24-Aug-26 Yes, the screened enclosure area in between Penthouse A and B as well as the stair penthouse roofs is a part of the scope of work. The Government has no additional drawings for the stair penthouse roofs and screen enclosure area.

8/24/2026

33 Regarding SOW 5.3.3.3, please clarify whether the bid should include 60-mil or 80-mil TPO membrane to be compliant.

24-Aug-26 TPO membrane can be 60-mil or 80-mil so long as the standards outlined in 5.3.3 is satisfied. Through market reserach, the Government has found the standard is satisfied by 60-mil product for some brands but other brands require an 80-mil product.

XX AUG - RFI Tracker